Billets

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This is the Document Release Information
Article Number: 7CAV-R-002
Scope: Billets
Version: Version 2.0
Effective Date: 10OCT21
Last Modified Date: 24OCT24
Approving Authority: Regimental Commanding Officer
Point of Contact: Regimental Chief of Staff


Billets within the 7th Cavalry Gaming Regiment

Billets are positions used to track the responsibilities, duties, and obligations of personnel in the 7th Cavalry Gaming Regiment. The 7th Cavalry has two types of billets:

  • Primary
  • Secondary

Primary Billet

Primary Billets are those that are considered the main responsibilities, duties, and obligations of 7th Cavalry personnel.

Types of Primary Billet

Secondary Billets

Secondary Billets are responsibilities, duties, and obligations 7th Cavalry personnel can take on in addition to their Primary Billet. They are often considered voluntary and are intended to help support the administrative functions of the entire Regiment and each of our games. This is why it’s called a secondary billet.

Types of Secondary Billets

Secondary Billets as a Primary Billet

In some cases, the work being done within a Secondary Billet by a particular individual may be more than what would be considered an additional duty. As such, a particular individual may request that their Secondary Billet become their Primary Billet, and transfer into such a position.

Requesting a Secondary Billet as a Primary Billet

In order to request a Secondary Billet to become a Primary Billet for a particular individual, said individual will need to submit a request to the department's 2IC, 1IC, and General Staff oversight, with ultimate responsibility and decision making authority with the appropriate General Staff oversight. Such personnel can be found on the department's respective WIKI pages.

Removal of a Secondary Billet as a Primary Billet

General Staff may remove personnel that are in a Secondary Billet as a Primary Billet at any time. Personnel will be then transferred back into an available and appropriate Primary Billet, as listed above, of their choice. If they fail to transfer to any suitable position within fourteen days they will be discharged/retired as applicable.

Billet Selections

This document outlines the requirements for position openings for Section Staff, Platoon Staff, Company Staff, and Battalion Staff, as well as Departmental 1IC and 2IC positions. Unfilled positions/billets should be opened to application so members can be made aware, apply, and go through a selection process before a final decision is made by the appropriate command authority. What is required to be stated in Letters of Recommendation or Letters of Interest is at the discretion of the Staff overseeing the selection process.

Billet Selection Authority

This section will provide guidelines for billet promotion authority. The Billet Promotion Authority table below details the appropriate command authority for promotion to each billet. Command authorities listed are authorized to promote members to the appropriate billet within the scope of their Chain of Command per the guidelines set forth in this document. Command authorities can also delegate their billet promotion authority to their immediate staff in the same chain. For example, a Company Commander can delegate this authority to their Company Executive Officer or First Sergeant as needed.

Billet Command Authority That Can Billet Promote Command Authority Can Delegate To
Assistant Section Leader Company Commander Platoon Staff

Company Staff

Section Leader Company Commander Platoon Staff

Company Staff

Platoon Sergeant Company Commander Company Staff
Platoon Leader Battalion Commanding Officer Battalion Staff
Company First Sergeant Battalion Commanding Officer Battalion Staff
Company Executive Officer Battalion Commanding Officer Battalion Staff
Company Commander Battalion Commanding Officer Battalion Staff
Battalion Sergeant Major Regimental Chief of Staff Regimental CSM
Battalion Executive Officer Regimental Chief of Staff Regimental Adjutant General
Battalion Commanding Officer Regimental Chief of Staff Regimental Adjutant General
Regimental Command Sergeant Major Regimental Commanding Officer Regimental Executive Officer

Regimental Chief of Staff

General Officers Regimental Commanding Officer Regimental Executive Officer

Regimental Chief of Staff

For information on ranks, please see Rank Promotion and Reduction Guidelines.

Clarification on Vetoes

Per Right of Review, higher levels of the Chain of Command have the inherent right to overrule, veto, or override decisions made by their subordinates. This applies to the selection of any enlisted, NCOs, or Officers when making a billet selection. So while the command authorities listed above have the authority to make the aforementioned billet selections, their selection can still be overridden by a superior in their Chain of Command.

Applications For Selection

All leadership positions/billets need to be advertised with a relevant position opening and must include the following details:

  • Overview of the position including duties and responsibilities.
  • Minimum requirements.
  • The outlined application process, including an interview.
  • Deadlines for application.
  • Deadlines for interviews to be complete and when the position will be announced.
  • Whom the application should be submitted to and what it should include.

Assistant Section Leader

Listed below is the process for billet selection for ASL for all Troopers across the Regiment.

  • Be in good standing with no active negative actions.
  • Maintained MOS for a minimum of 30 days prior to selection.
  • Be at the minimum rank of Specialist (E-4) or higher upon recommendation.
  • Letter of Recommendation from SL to Platoon Staff for review.
  • Letter of Interest from Trooper to Platoon Staff for review.
  • Platoon Staff reviews all candidates and their letters.
  • Company Staff is the appointing authority for the position but can delegate to Platoon Staff.
Note: *Assistant Section Leader waiver requests can be approved by Battalion Staff.

Section Leader

Listed below is the process for billet selection for SL for all Troopers across the Regiment.

  • Be in good standing with no active negative actions.
  • Maintained the MOS for 30 days.
  • Maintained the MOS billet of ASL for a minimum of 30 days prior to selection or submit an application as a Trooper.
  • Be at the minimum rank of Corporal (E-4) or higher prior to selection.
  • Submit an application upon position opening and following the application process unless Company/Platoon Staff select an ASL to fill the role.
  • Candidates reviewed by Platoon and Company Staff.
  • Company Staff is the appointing authority for the position but can delegate to Platoon Staff.
Note: *Section Leader waiver requests can be approved by Battalion Staff.

Platoon Sergeant

Listed below is the process for billet selection for PSG for all Troopers across the Regiment.

  • Be in good standing with no active negative actions.
  • Maintained the MOS billet of SL for a minimum of 30 days prior to application.
  • Be at the minimum rank of Sergeant (E-5) or higher upon application.
  • Submit an application upon position opening and following the application process.
  • Applications reviewed by Company Staff.
  • Final selection is approved by the Company Commander but can be delegated to the Company First Sergeant.
Note: *Platoon Sergeant waiver requests can be approved by Battalion Staff.

Platoon Leader

Newly commissioned officers, and thus Platoon Leaders, are appointed by the Battalion Commanding Officer or their designate (XO or SGM), and are not covered in the scope of this document. For more information on this process, please see:

Company First Sergeant

  • Be in good standing with no active negative action.
  • Be at the minimum rank of Sergeant (E-5).
  • Letter of interest from applicant to Battalion CO, Battalion SGM, Regimental CSM, and their designate(s) for review.
  • Final selection is approved by the Battalion CO but can be delegated to the Battalion SGM.
Note: *Company First Sergeant waiver requests can be approved by General Staff.

Company Executive Officer

  • Be in good standing with no active negative action.
  • Be at the minimum rank of First Lieutenant (O-2).
  • Letter of interest from applicant to Battalion CO, Regimental COS, and their designate(s) for review.
  • Final selection is approved by the Battalion CO.
Note: *Company XO waiver requests can be approved by General Staff.

Company Commander

  • Be in good standing with no active negative action.
  • Be at the minimum rank of First Lieutenant (O-2).
  • Letter of interest from applicant to Battalion CO, Regimental COS, and their designate(s) for review.
  • Final selection is approved by the Battalion CO.
Note: *Company Commander waiver requests can be approved by General Staff.

Battalion Sergeant Major

  • Be in good standing with no active negative action.
  • Be at the minimum rank of Sergeant First Class (E-7).
  • Letter of interest from applicant to the Regimental Command Sergeant Major, Regimental COS, and their designate(s) for review.
  • Final selection is approved by the Regimental COS but can be delegated to the Regimental Command Sergeant Major.

Battalion Executive Officer

  • Be in good standing with no active negative action.
  • Be at the minimum rank of Captain (O-3).
  • Letter of Interest from applicant to the Regimental Chief of Staff and their designate(s) for review.
  • Final selection is approved by the Regimental COS.

Battalion Commanding Officer

  • Be in good standing with no active negative action.
  • Be at the minimum rank of Captain (O-3).
  • Letter of Interest from applicant to the Regimental Chief of Staff and their designate(s) for review.
  • Final selection is approved by the Regimental COS.

Departmental HQ - 1IC/2IC

  • Be in good standing with no active negative action.
  • Be at the minimum rank of:
    • Second Lieutenant (O-1) for Officers
    • Chief Warrant Officer 2 (W-2) for Warrant Officers
    • Sergeant (E-5) for Non-Commissioned Officers
  • Letter of Interest from applicant to the relevant General Staff departmental oversight.
  • Final selection is approved by the relevant General Staff departmental oversight.

Minimum Time to Serve

Once an assignment has been announced, the successful applicant must serve a minimum of 6 months in the assigned billet. Therefore, they will not be permitted to transfer to a lateral position (XO to XO, CO to CO) if they are within 6 months. However, they are permitted to be promoted inside their normal Chain of Command (A/1-7 XO to A/1-7 CO). Additionally, a waiver for special circumstances may be issued by the Regimental COS or their designate.

Transfer Priority

After six months in their position, staff may make applications for lateral transfers (i.e, Company XO to another Company XO slot). These applications will receive first review priority and will be granted the transfer if otherwise qualified for the position.

Minimum qualifications to be deemed as qualified are as follows:

  1. Be in good standing with no active negative action.
  2. Posses the minimum training and skills required for the MOS/billet they wish to transfer.
  3. Any other quantifiable standards the position’s assigning party(s) wish to see.

For more information about transfer policy, please see Trooper Transfers.

Minimum Rank and Rank Adjustment

In addition to the above format, take note that those with rank and tenure will be considered before those below them unless otherwise disqualified. Brevet promotions to the minimum rank upon receiving a billet are still in effect at the approval of the Chief of Staff (COS). For more information on Billet/Fast-Track Promotions, please see Rank Promotion and Reduction Guidelines.

Post Notes

If a CO/1IC position becomes available then the incumbent XO/2IC will need to apply for the position to be considered.

Waivers

Any exception to the above guidelines requires a waiver from the appropriate level of the Chain of Command or their designate.

At the Section and Platoon levels (except for Platoon Leader, which has different Regimental billet selection guidelines to follow), waivers for NCO billets can be approved at the Battalion Staff level of the Chain of Command. General Staff reserves the Right of Review as needed.

At the Company and Battalion levels, waivers for NCO billets can be approved by the Regimental Command Sergeant Major, and all billets can be approved by the Regimental COS, AG, or their designates.

Waiver Requests

For waiver required positions, Company Staff must submit a waiver request through the Chain of Command to the appropriate Battalion Staff. Battalion Staff will then escalate any waivers being asked for at the Company Staff level to the Regimental COS, CSM, and Adjutant General. A Private Message through the forums must be made with the title, “Waiver Request - RNK.Last.F of Applicant - Billet”. For example: Waiver Request - PFC.Doe.J - 1/1/A/2-7 SL. The appropriate command authority will review the request and give a decision within 72 hours. Be prepared to justify the reason for the waiver.

Ranks

In reference to Rank Promotion and Reduction Guidelines, these ranks are not the rank minimums for being assigned any of the above billets. These requirements are solely for being assigned to the position/billet with no need for sign off by General Staff.

Billet Removals

Removal of Combat Line Billets

Staff must be removed through the Regimental Disciplinary Process unless otherwise noted. A second offense of a Letter of Reprimand within 90 days is required to remove Section Staff. An ART15 is required to remove Platoon Staff or below. An ART32 is required to remove Company Staff and above or any billet. The only exceptions are General Staff members adding a special consequence to an LOR that can include removal from primary billet at any level of the Chain of Command or the Regimental Commanding Officer can remove anyone from any billet at any time. Please see the appropriate Regimental Disciplinary Process pages for more details.

Removal of a Secondary Billet

All secondary/support department billets are considered additional volunteer duty and not required. As a result, Departmental HQ (1IC/2IC) and/or the direct General Staff oversight can remove anyone within the scope of their command from a secondary/support department billet at any time.

Removal of a Secondary Billet as a Primary Billet

Please see Removal of a Secondary Billet as a Primary Billet.

Exceptions

Exceptions to this document may be made at the discretion of the General Staff depending on the needs of the Regiment.

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