Rank Promotion and Reduction Guidelines
|This is the Document Release Information|
|Scope:||Enlisted, Noncommissioned, Warrant and Officer Promotion and Reduction Regulations|
|Last Modified Date:||16JAN21|
|Approving Authority:||Regimental Commanding Officer|
|Point of Contact:||Regimental Chief of Staff|
Chapter 1 Introduction
Section I: Overview
This regulation prescribes the enlisted, noncommissioned, and officer promotions and reductions function within the 7th Cavalry Regiment (7CAV). It provides principles support, standards of service, policies, tasks, rules, and steps governing all work required in the field to support promotions and reductions of ranks. It provides the objectives of the 7CAV's promotion system which includes filling authorized billets with the best qualified member. Additionally, the system precludes promoting the member who is not productive or not the best qualified, thus providing an equitable system for all members.
Time in Service(TIS) - This is the total amount of time a member has been in the 7thcavalry regiment.
Time in Grade(TIG) - This is the total amount of time a person has been at the current iteration of their rank, resets on promotion or demotion unless special circumstances apply.
- a. The Regimental Command Staff (Regimental Commander and Executive Officer) will serve as the senior officials on matters concerning promotions, and will provide supervision of promotion policy formulation, procedures, goals, system and standards.
- b. The Regimental Chief of Staff (COS) will be responsible for the implementation of this regulation within the Regiment. Furthermore, the COS will supervise promotion functions prescribed in this regulation and serve as the final promotion authority for all combat units and departments.
- c. Unit Commanders will support and follow these regulations and will carry out promotions as delegated to them by the COS as established by this regulation.::
Section II: Principles and Standards
Principles of Support
The 7CAV Command Staff will provide a centralized process for promotion to all grades from Private to Lieutenant Colonel (LTC). Promotion of grades above LTC will be made by Regimental Command Staff.
This regulation will:
- a. Provide a promotion selection process for promotion from the grades of Private through to Lieutenant Colonel which include minimum requirements for each grade.
- b. Authorize commanders to promote members to the grades as established by these regulations.
- c. Provide the procedure and framework for Officer Promotion Selection Board.
- d. Provide guidelines for promotion requirements based on billet or position.
Standard of Service
The standards of service are as follow:
- a. The Personnel Department (S1) will track and maintain personnel records to include time-in-grade (TIG), time-in-service (TIS), and Non-Commissioned Officer Academy graduations, as well as, all other pertinent records for each member. These records will be deemed as the official records for all members.
- b. S1 will review and adjust member MILPAC records with authorized to do so by COS.
- c. S1 will automatically promote members to the grades of Private First Class (PFC), Specialist (SPC) and Corporal (CPL) / Warrant Officer 1 (WO1) upon the attainment of the required TIS, TIG and other requirements established in this regulation.
Section III: Policy
|Automatic||Promotion from Recruit (E-1) up to and including Corporal (E-4) / Warrant Officer 1 (W-1) are automatic when Time in Grade (TIG) and other pre-requisites such as graduation from Recruit Training Command, Non-Commissioned Officer Academy (NCOA), the Server Administration Course and awarding of the Basic Aviator Badge are completed.|
|Billet / Fast-Track||Members who are assigned to a billet for which they do not have the TIG to achieve the minimum rank can be promoted to that minimum rank at the discretion of the Regimental Chief of Staff when recommended by the Battalion Commander. Members who do not have at least one year TIS must have their promotion approved by the GOA.|
Rank Promotion Authority
The Rank Promotion Authority table below details the commander's promotion authorities. Commanders listed are authorized to promote troopers in rank within their chain of command per the guidelines set forth in this document.
|Command Authority||Can Promote|
|Recruit Training Command||Recruit up to and including Private/Private First Class (Honor Grad)|
|S1 Department||Private up to and including Corporal/Warrant Officer 1|
|Company Commander||Sergeant/Chief Warrant Officer 2 up to and including Sergeant First Class/Chief Warrant Officer 4|
|Regimental Chief of Staff||
|Regimental Commanding Officer||
(1) or up to one rank below their current rank.
Commanders with promotion authority are responsible to ensure all regulations and requirements set forth in this document are adhered to for all promotions they approve.
A member becomes nonpromotable or their promotion is automatically delayed when the member is:
- a. Absent without leave (AWOL)
- b. Serving a court-martial sentenced or being punished under Article 15, UCMJ. They are considered to be serving a sentence or undergoing punishment, and therefore nonpromotable, through the last day as specified by the court-martial or Art 15, UCMJ.
- c. Under undisposed court-martial charges (that is, charges that have been preferred, but not dismissed or withdrawn, nor has the member been tried and acquitted or sentenced).
- d. Under investigation that may result in disciplinary action of any kind being taken against them.
- e. Under suspension of favorable personnel actions.
Authority to Announce Promotions
Unit commanders with promotion authorization may post a promotion, in the appropriate forum as specified by S1 procedures, or may delegate this responsibility to a subordinate who will make a post in their name. S1 personnel or general staff officers or the Regimental CSM are the only personnel authorized to post the actual promotion orders
Date of Rank (DOR) and Effective Date
The DOR for promotion to a higher grade is the date specified in the promotion announcement or, when no date is specified, the date the announcement is posted.
Computing Time in Grade (TIG)and Service (TIS)
The S1 Personnel Department will maintain and compute TIG and TIS and those computations will be deemed as the official figures for the purpose of evaluating eligibility for promotion.
Chapter 2 Commissioned Officer Promotions
Section I: Overview
Commissioning of Second Lieutenants is based on Officer Development School (ODS) results. Spots will be assigned based on the needs of the regiment and the outcome of ODS.
The minimum requirements for application to the Officer Development School are as follow:
- Minimum rank of Specialist
- Completion of NCOA
- Completion of Server Admin Course
- Any individual prerequisites set by Company Commanders for their assigned seats.
*Exceptions may be made by General Staff or Officer Development School Lead
Section II: Commissioned Officer Promotion Requirements
- Promotions from the rank of 2nd Lieutenant to the rank of Colonel are based on defined minimum requirements set forth in this section.
- Promotions above the rank of Colonel are based on the needs of the Regiment.
Section III: General Officer Promotion Requirements
Promotion to the rank of Brigadier General (O-7) and above shall be authorized by the Regimental Commander based on the needs of the Regiment and on recommendations of the General Staff.
Minimum TIG for Promotion
The minimum TIG requirement for promotion to the rank of Brigadier General (O-7) is nine (9) months at the rank of Colonel (O-6). The minimum TIG requirement for promotions above the rank of O-7 is one (1) year at current rank. Minimum TIG may not apply based on billet limitations, see Chapter 5.
Chapter 3 – Enlisted,Noncommissioned and Warrant Officer Promotions
Section I: Enlisted Personnel Promotion Guidelines
Promotions from the rank of Recruit to the rank of Specialist are based on defined minimum requirements as set forth in this section and are considered automatic promotions.
Boot Camp Honor Graduate Promotion
The RTC commander may designate an honor graduate for a boot camp if the recruit demonstrates superior skill and a perfect score on the knowledge test. The honor graduate will be promoted to the rank of Private First Class instead of the customary rank of Private.
Section II: Non-commissioned and Warrant Officer Promotion Guidelines
Promotions to Sergeant / Chief Warrant Officer 2 and above are based on assigned billets and needs of the Regiment.
Promotions based on Section position are defined below.
For assignment of an Assistant Squad Leader (ASL): A section must have at least 8 persons to assign an ASL. This position will be retained until the section reaches 4 personnel. After the section reaches 4 personnel (total), the ASL is reduced to Trooper and rank reduced per [Promotion and Reduction Guidelines Section III: Non-Punitive Demotion of Active Members]
Chapter 4 – Special Promotions
Section I: Special Technical Appointments
The General Staff may at their discretion appoint members who perform a critical, technical function within the Regiment as Warrant Officers without the aviation requirement. These members will be eligible for promotion in grade as follows:
- Must meet the same TIG requirements as regular Warrant Officers
- Performance must merit the promotion
Section II: Billet / Fast-Track Promotions
If a member does not have the required TIG to be promoted to the minimum rank required for a specific billet, they may be promoted to the minimum rank at the recommendation of the Battalion Commander and the approval of the Chief of Staff, as referenced in #Section III: Policy
Billet Minimum / Maximum Rank Tables
Enlisted, Non-commissioned and Warrant Officer Billets
|Billet||Minimum Rank||Maximum Rank|
|Squad/Section Member||PVT||CPL / WO1|
|Assistant Squad/Section Leader||PFC||SGT / CW2|
|Squad/Section Leader||PFC||SSG / CW3|
|Platoon Sergeant||SGT / CW2||MSG / CW5|
|Battalion Sergeant Major||SGM||SGM|
|Note: For Waiver Required positions, A Waiver must be submitted through the CoC to the Regt CoS. For more information, reference 7CAV-R-038 Billet Selection SOPs for ASL, SL, and PSG|
Commissioned Officer Billets
|Billet||Minimum Rank||Maximum Rank|
General Officer Billets
|Billet||Minimum Rank||Maximum Rank|
|Special Appointed Billets||BG||MG|
|Chief Of Staff||BG||LTG|
|Security Operations Chief||BG||LTG|
|Information Management Officer||BG||LTG|
|Regimental Executive Officer||BG||GEN|
|Regimental Commanding Officer||BG||GOA|
Effect of Billet Promotions on TIG
- A member who is promoted to the minimum rank for a billet that does not have TIG for the promotion will not accrue TIG in the new rank until such time as the TIG from their former rank catches up to their current rank. For First Sergeants, the equivalent TIG is Master Sergeant. A billet promotion is not permanent until the person accrues earns the tig they would have needed originally to earn the promotion. This means if they are retired or removed prior to that, they are reverted to their former rank before being retired or to the appropriate rank for their new billet upon removal. If the person has ever held the rank they were billet promoted to in the past and lost it for non-punitive reasons then they will not owe any back-tig when billet promoted to it.
Section III: Staff Department Promotions
Members who serve in a staff department as their primary billet are eligible for promotion similar to that of combat billets.
Department Staff are promotable as follows:
|Billet||Minimum Rank||Maximum Rank||Minimum Requirements|
|MP / S2||CPL / WO1||MSG / CW5||Performance must merit promotion|
|SPD Technical Staff||CW2/2LT||CW5/MAJ||Performance must merit promotion|
||LTC||Performance must merit promotion|
|Department NCOIC||CPL / WO1||MSG / CW5||Performance must merit promotion|
|Department XO||2LT||LTC||Performance must merit promotion|
|Department OIC||2LT||COL||Performance must merit promotion|
For Requirements on Minimum Time in Grade to promote see the Tables in Chapter 2 Section II (Officers) or Chapter 3 Section II (Enlisted/NCOs).
Section IV: Special Meritorious Promotions
The General of the Army may, at his discretion, promote any individual meritoriously. These promotions are not constrained by normal billet requirements.
Section V: Lateral Promotions from Non-Commissioned Officer to Warrant Officer
Any member who is laterally promoted from NCO to the equivalent Warrant Officer grade will retain their accrued TIG toward their next promotion.
- Example: A Sergeant with 4 months TIG toward Staff Sergeant is laterally promoted to Chief Warrant Officer 2 after receiving his flight wings. He would retain his previous TIG of 4 months and be promotable to Chief Warrant Officer 3 two months later.
Section VI: Audit Correction
During the course of normal S1 operations, or during more thorough quarterly audits, S1 may discover that a trooper has been promoted outside SOP due to not having completed one or more courses required for that rank. Should this happen, the following will take place in the following order:
- S1 HQ is notified of the rank discrepancy
- The Company Staff of the trooper in question is notified by S1 HQ via official channels
- The trooper in question is notified by Company Staff and has 14 days to resolve any outstanding requirements
(1) If the trooper resolves the outstanding requirements than they retain rank with Time in Grade reset to that of the last requirement completed.
(2) If the trooper does not resolve the requirements, they are non-punitively reduced in rank to the appropriate rank by S1 HQ, they retain the Time in Grade accrued to that point and will be eligible for promotion when they meet the above requirements.
(3) For grades above E-4, including officers, S1 will notify the Chief of Staff.
Chapter 5 – Demotions/Reduction in Rank
Section I: Overview
This chapter governs the reduction in rank or demotion for a trooper in the 7th Cavalry. An active, serving member may have their rank reduced under the following circumstances:
- Punitively as the result of an Article 15 or Court Martial
- Non-punitively as a result of stepping down or being removed from a primary billet or when returning from ELOA
- Non-punitively due to discharge
Section II: Authority to Demote / Reduce in Rank
The Regimental Chief of Staff must make every effort to insure that the guidelines and policies set forth in this document are followed. The following are designated as Demotion Authorities as specified below:
- Non-punitive reductions in rank of enlisted/NCO/Warrant Officers may be authorized by the respective Promotion Authority. If you have the authority to promote, you have the authority to reduce in rank
- All reductions in rank of officers (except General Staff) will be authorized by the Regimental Chief of Staff
- All punitive demotions will be authorized by the Regimental Chief of Staff
- All reductions in rank of General Officers will be authorized by the Regimental Commanding Officer
Section III: Non-Punitive Demotion of Active Members
The rank an active member is reduced to is dependent on the new billet they are assigned to. Any member being reduced in rank will be reduced to the maximum rank for the new billet they are assigned to. The lowest rank a member can be non-punitively reduced to is Corporal (E-4) / Warrant Officer 1 (WO-1). The only exception to this is for members who have been billet/fast-track promoted and do not have the TIG for the maximum rank for the new billet. These members will be reduced in rank to the rank they have accumulated TIG for.
Example: A Specialist (E-4) with 1 month TIG is promoted to Sergeant (E-5) to fill a Platoon Sergeant position. 2 months later they have to step down due to personal life. They have now accrued 3 months total TIG from Specialist, not enough to be a Corporal. They are reduced to Specialist and are eligible for promotion to Corporal in 1 month.
Section IV: Demotion Due to Discharge
Troopers may receive a demotion after discharge, upon re-enlistment. The demotion is relative to the discharge classification and their previous rank.
Rank Upon Re-Enlistment
1. NCO's Sergeant First Class (E-7) and Officers First Lieutenant (O-2) or higher with a General/Honorable/Retirement Discharge return at Corporal (E-4).
2. All others (including AWOL discharges above E-7 and O-2) return at Corporal (E-4) or their former rank, whichever is lower, with a subsequent demotion relative to their discharge classification.
Note: Always use bullet one if it applies, for all others use bullet two.
Demotion based on Discharge Classification:
- Entry-level Separation: Return as Recruit.
- Less than Honorable Discharge, Eligible for re-enlistment: Return as Private (E-2).
- AWOL Discharge: Reduced 2 ranks/grades at re-enlistment.
- General/Honorable Discharge: 1 grade/rank demotion applied upon re-enlistment.
- Retirement: 1 grade/rank demotion applied upon re-enlistment.
- Retirement With Honors: 1 grade/rank demotion applied upon re-enlistment.
(1) NCO's Sergeant First Class (E-7) and Officers First Lieutenant (O-2) or higher who have received an AWOL or Less than Honorable Discharge will have a subsequent demotion applied. For example, a Sergeant First Class who was AWOL discharged would be returned as a Corporal (E-4) and then be demoted for the AWOL, thus returning as a Private First Class (E-3).
(2) Honorable discharge combines the old honorable and general discharge.
(3) Any trooper that re-enlists, no matter the terms of discharge, will not be eligible for any leadership position or additional billet for a period of no less than 90 days from the date of their re-enlistment.
(4) People who re-enlist and need to go through a bootcamp are brought back at the appropriate rank per the guidelines above and attend bootcamp at that rank.
Section V: Punitive Demotion
A punitive demotion is received as a result of disciplinary action resulting from violations the General Orders, Code of Conduct, Team Speak 3 Policy, and UCMJ of the 7th Cavalry Gaming Regiment. At a minimum, an Article 15 is required in order to reduce a trooper in rank. The severity of the demotion is determined by the ruling of the Court, or the adjudicating officer in the instance of an Article 15.