3BN Accountability SOP

This is the Document Release Information
Article Number:	7CAV-BATT3-006
Scope:	Accountability
Version:	Version 1.0
Effective Date:	01APR24
Last Modified Date:	01APR24
Approving Authority:	3BN Commanding Officer
Point of Contact:	3BN Executive Officer

THIS DOCUMENT MAY NOT BE EDITED WITHOUT 3-7 COMMANDER APPROVAL.

Accountability & DCS/LOR Policy for Missing SP and RC

The following is the procedure for filing Counseling Statements and disciplinary actions for missing section practice or not signing roll-call within 3rd Battalion.

Accountability

Please review and enforce the Regimental Accountability for Minimum Requirements SOP, 7CAV-R-030:

1. Failure to attend section practice, sign roll-call, or be excused will result in a Developmental Counseling Statement (DCS). A second miss in a 30-day period will result in a Letter of Reprimand (LOR).
2. Two LOR'S within a 60-day period for missing section practice, roll-call, or both will result in an Article 15 per 7CAV-R-044.
3. Platoon Staff are responsible for sending these accountability DCS's and LOR's to troopers. They also conduct the verbal sit-down in Discord with the trooper when appropriate.

Developmental Counseling Statement Procedure

When a trooper fails to sign roll-call and/or is unaccounted for at section practice for a given week, the Platoon Staff will do the following:

• By Tuesday 0700 Zulu (Monday, Midnight Pacific) the following Cav week, send a DCS PM in accordance with the Regimental Developmental Counseling Statement SOP, 7CAV-R-042. This PM will be addressed to the trooper, the Assistant Section Leader, the Section Leader, the Platoon Sergeant, the Platoon Leader, the Company First Sergeant, the Company Executive Officer, and the Company Commander.
• No further action is required unless the trooper would like to meet Platoon Staff to discuss the issue.

Letter of Reprimand Procedure

When a trooper fails to solve the problem after a DCS and within the appropriate time periods, the Platoon Staff will do the following:

• By Tuesday 0700 Zulu (Monday, Midnight Pacific) the following Cav week, send a LOR PM in accordance with the Regimental Letter of Reprimand SOP, [[1]]. This PM will be addressed to the trooper, the Assistant Section Leader, the Section Leader, the Platoon Sergeant, the Platoon Leader, the Company First Sergeant, the Company Executive Officer, and the Company Commander.
• The Platoon Staff should file an LOR .pdf, fill out Section I & II of the LOR.pdf, file it in their Platoon Google Drive, and add the .pdf link to the LOR PM.
• The Platoon Staff should meet with the trooper if the trooper would like to discuss it further, otherwise no further action is required by the Platoon Staff.
• If the trooper would like to appeal, a new forum PM can be created, and the appeal will be adjudicated by the trooper’s Company Staff. All appeal decisions are final.
• The Company Commander will mark the appeal section of the LOR.pdf and make any changes if applicable, file the LOR in their Company Google Drive, and add the new .pdf link to the LOR PM. The Company Commander should then add S1 HQ for processing on the trooper's MILPAC, as well as 3-7 HQ and the IMO OIC for notification.
• If it's a 2nd LOR violation within the appropriate time period, the Company Commander will notify 3-7 HQ to request an Article 15 on the trooper in the same LOR PM.

Format for Titling of Counseling & Disciplinary PM’s

For missing SP or not signing Roll Call (accountability violations):

Counseling Type - Last Name.First Initial - End date for the Roll Call week (always a Friday)

Example:

DCS - Tharen.R - 26OCT19

For all other non-accountability violations:

Counseling Type - Last Name.First Initial - Date of counseling

Example:

LOR - Rosefield.M - 25AUG19

This formatting will make it easier to keep track of the paperwork in one’s 7Cav Forum Inbox.