S6 Department – Onboarding and Offboarding Procedures

This is the Document Release Information
Article Number:	7CAV-S6-003
Scope:	S6 Department – Onboarding and Offboarding Procedures
Version:	Version 1.1
Effective Date:	06SEP26
Last Modified Date:	06SEP26
Approving Authority:	S6 1IC
Point of Contact:	S6 2IC

Purpose and Scope

This Standard Operating Procedure establishes the requirements for appointing, onboarding, training, evaluating, promoting, transferring, and offboarding S6 personnel.

It applies to all S6 teams and billets.

Entry Billets and Applications

New S6 personnel enter through one of the following training billets:

• Game Staff IT.
• Forum Staff IT.
• Developer IT.

Game Staff and Forum Staff applications are accepted only when an opening is announced.

Development Team applications may be accepted at any time, but the applicant must discuss the application with S6 Headquarters before submitting a Personnel Action Form.

Returning personnel must be reviewed by S6 Headquarters. Headquarters will determine whether the member must reenter through an IT billet or may return to full status with any required refresher training.

Interview and Appointment

Every applicant must complete an interview.

The S6 1IC or 2IC normally conducts the interview. The applicable Lead or Senior may participate.

Before making the final appointment decision, S6 Headquarters must identify and document any billet restriction imposed by 7CAV-S6-001 (Responsibilities and Duties). The applicant must be informed of any applicable restriction before accepting the appointment.

S6 Headquarters makes the final appointment decision. Headquarters must notify the applicant through private message and post the approved assignment through the appropriate forum process.

S1 processes the assignment and updates the member's MILPAC.

Onboarding and Initial Counseling

The applicable Senior is responsible for onboarding the new member.

Onboarding must cover:

• The member's duties and reporting chain.
• Department communication and ticketing requirements.
• Applicable security and acceptable-use requirements.
• Training expectations and the evaluation schedule.
• The applicable Initial Counseling Statement.

The member must acknowledge the Initial Counseling Statement in the designated ICS thread.

Baseline access must be verified in accordance with 7CAV-S6-004 (Access Management Procedures).

Training and Evaluation

The normal IT training period is 180 days.

The Senior is the member's primary trainer. A full-status member of the same team may assist with training when authorized by the Senior.

Training must focus on the duties, systems, and procedures required for the member's assigned team.

Members are evaluated on:

• Response times and communication.
• Completion and documentation of assigned work.
• Consistency and reliability.
• Compliance with S6 procedures.
• Readiness to perform the billet without routine supervision.

Progress Reviews

60-Day Review

The Senior must meet with the member to review progress, answer questions, and identify any concerns or additional training needs.

After the meeting, the Senior must send a brief report by private message to the applicable Lead. If deemed necessary based on the circumstances, the Lead may forward the report to the S6 2IC.

120-Day Review

The Senior and Lead must review the member's progress, remaining training needs, and readiness for full status.

After meeting with the Senior, the Lead must send a report to the S6 2IC describing the member's training progress, any concerns, and required follow-up.

The Senior must communicate the resulting expectations and follow-up actions to the member.

180-Day Review

The Senior and Lead must complete a final review and recommend promotion, extension, or removal from the training billet.

S6 Headquarters makes the final decision.

Promotion, Extensions, and Records

Completion of the training period does not guarantee promotion.

S6 Headquarters may promote the member to full status when the member has completed training and demonstrated readiness for the billet.

When additional development is appropriate, Headquarters may approve one extension of up to 90 days. The extension must include a documented improvement plan identifying the required actions and review date.

Initial Counseling Statement acknowledgments must be maintained in the applicable ICS threads.

Progress reviews, recommendations, and improvement plans must be documented through private message and retained in the designated S6 Google Drive location.

Transfers, Resignations, and Removal

A member requesting transfer or resignation must notify their Senior or Lead before submitting a Personnel Action Form when practical.

S6 Headquarters coordinates the personnel action and posts the member's transfer, resignation, promotion, or removal through the appropriate forum process.

S6 Headquarters may remove a member from an IT billet when the member does not complete training, satisfy an improvement plan, maintain required participation, or comply with S6 procedures.

The reason and supporting review must be documented.

Offboarding

When a member leaves or changes an S6 billet, the applicable Senior or Lead must:

• Reassign the member's open tickets, projects, and responsibilities.
• Identify department records or documentation requiring transfer.
• Verify that access no longer required has been removed.
• Submit a ticket for any manually assigned access requiring revocation.

Access removal must be completed in accordance with 7CAV-S6-004 (Access Management Procedures).

Offboarding is complete when assigned work has been transferred and access has been verified.