RRD - Reenlistment Clerk - Regulations and Procedures

This is the Document Release Information
Article Number:	7CAV-DR-069
Scope:	RRD - Reenlistment Clerk - Regulations and Procedures
Version:	1.0
Effective Date:	02MAY26
Last Modified Date:	02MAY26
Approving Authority:	RRO
Point of Contact:	RRD HQ

Reenlistment Processing Clerks

• Reenlistment clerks must maintain a minimum rank of Sergeant (E-5) or equivalent.
• Reports to Lead Processing Clerk.
• Work directly with the Recruitment Oversight Office (ROO).
• Begin processing reenlistments within 48 hours of receipt.
• Add reenlistment information onto the RRD Tracker immediately upon Welcome Letter submission.
• Respond to replies inside the Welcome Letter within 24 hours of receipt.
• Identify and resolve any discrepancies for applicants within the Welcome Letter.
• Update reenlistment information on both the RRD Tracker and the application itself.
• Finalize application approvals/denials under ROO authority.
• Assign Troopers to unit or RTC based on established guidelines.

Reenlistment Welcome Letter Template

The Reenlistment Welcome Letter Template is designed to be adjusted depending on the chosen billet selected on the Reenlistment application

Welcome Letter Welcome back!​

Greetings from the 7th Cavalry Recruiting Office,

Thank You for your reenlistment application. The Recruiting Oversight Office will review it and respond to you here.

Meanwhile, you should review the contents of this message and answer the following questions. These questions can be answered here or you may reach out to either the ROO CO or XO (included in this conversation) if you have any questions or concerns yourself.

1. After reviewing you application, we have observed that you currently do not fulfill the requirements to Reenlist back into the Reserves. Please let us know whether you would be interested in joining back into Active Duty, and if so which game you would like to come back into.

2. After reviewing your case, we have observed that you had an Entry Level Separation and didn't complete your Briefing/Bootcamp. Why was this the case?

2. After reviewing your case, we have observed that you had an Absent Without Leave Discharge. Why was this the case?

2. After reviewing your case, we have observed that you had a Less than Honorable Discharge. Why was this the case?

2. After reviewing your case, we have observed that you had a Dishonorable Discharge. Why was this the case?

3. In the form, you chose to come back into the Arma Reforger AO. Please, check the SP times below and select a specific unit that fits your schedule. You may do so by answering with the nomenclature under the "Unit" column or by naming the Section Leader - Arma Reforger SP Times.

3. In the form, you chose to come back into the HLL PC AO. Please, check the SP times below and select a specific unit that fits your schedule. You may do so by answering with the nomenclature under the "Unit" column or by naming the Section Leader - HLL PC SP Times.

3. In the form, you chose to come back into the SQUAD AO. Please, check the SP times below and select a specific unit that fits your schedule. You may do so by answering with the nomenclature under the "Unit" column or by naming the Section Leader - SQUAD SP Times.

3. In the form, you chose to come back into the DCS AO. Please, check the SP times below and select a specific unit that fits your schedule. You may do so by answering with the nomenclature under the "Unit" column or by naming the Section Leader - DCS SP Times.

3. In the form, you chose to come back into the HLL CONSOLE AO. Please, check the SP times below and select a specific unit that fits your schedule. You may do so by answering with the nomenclature under the "Unit" column or by naming the Section Leader - HLL CONSOLE (Bravo Company) SP Times.

3.In the form, you chose to come back into the Battlefield 6 AO. Please, check the SP times below and select a specific unit that fits your schedule. You may do so by answering with the nomenclature under the "Unit" column or by naming the Section Leader - Battlefield 6 (Charlie Company) SP Times.

4. After reviewing you application, we have observed that you provided an incorrect Steam ID or Steam link to your profile. Please make sure you send us the correct ID or link.

5. We have noticed that you did not provide a link to your old milpac. You should be able to find it through one of the following links: Milpacs Roster 1 (2016) | Milpacs Roster 2 (2021) | Past Member Roster. If you need assistance in finding it, please let us know and we will help you do so.

If you have any questions or concerns regarding the 7th Cavalry Regiment and its obligations do not hesitate to ask us in this PM! We will be more than happy to help out.

Please note that if you do not respond to this message within 7 days your application will be denied due to inactivity.

ROO Review Info
Thread
[TYPE] DISCH (If No Discharge on Website ->) MILPAC Archive
PMN (If Applicable)

Reenlistment Procedures

Retired, Honorable, General, and AWOL Discharge Reenlistment Procedures

1. Eligibility without S2 Review

A returning trooper may be processed without S2 review if the following condition is met:

The individual has been positively identified using all three required verification points. There is no evidence of clan activity between discharge and reenlistment and no past member notes are present.

1. The reenlistment forum account (including rank and membership status) matches the name listed on the reenlistment application.
2. The forum account has a matching, active MILPAC attached (Ghetto Packs are not acceptable).
3. The provided Steam or Gamer ID shows evidence of prior Cav tags supporting previous membership.

2. Reenlistments Requiring S2 Review

If the condition in Section 1 is not met, the following actions are required:

• Place the reenlistment on HOLD.
• Tag the S2 Assistant in the reenlistment post with: “S2 Review Required.”
• Send the appropriate Welcome Letter wording.
• S2 will post the results of the review, along with a link to the S2 investigation folder, in the reenlistment post.

Outcome Actions

• S2 Clear: Remove the HOLD and process the reenlistment as normal.
• S2 Deny: Deny the reenlistment.

Less Than Honorable (LTH), Dishonorable (DD) and Past Member Notes (PMN) Discharge Reenlistment Procedures

• Place the reenlistment on HOLD.
• Tag S2 HQ in the reenlistment post with: “S2 Review Required.”
• Send the appropriate Welcome Letter wording.
• S2 will post the results of the review, along with a link to the S2 investigation folder, in the reenlistment post.

Outcome Actions:

• S2 Clear: Remove the HOLD and process the reenlistment as normal.
• S2 Deny: Deny the reenlistment.

Entry Level Separation (ELS) Reenlistment Procedures

• Process the reenlistment as normal.
• Upon approval, post the reenlistment for transfer to RTC.
• Tag the S2 Assistant in the transfer post with: “S2 Review Required.”
• S2 will conduct the review of the reenlistment
• No further RRD action is required.

Additional Steps

Welcome Letter Sent Notification

Tag the relevant AO's Recruiters.

RRD to RTC (if applicable)

Do not post a Primary Billet Transfer.
Set application tag to 'Approved'.
sticky the application.
Post the following reply to the application:

RRD Reenlistment Approved
(Tracker ID Number)
Rank reduced to RNK (If applicable)
Transferred and assigned RTC

MILPAC Rebuilds

If required, when posting the Application approval, use the following (in addition to the normally tagged tagged staff): MILPAC Rebuild Required Tag S1 HQ

Warnings and Timeouts

The following messages shall be used upon the Tracker Status Date aging 4 days (Yellow), or 7 days (Red). Extensions may be approved by RRD Senior/Lead/HQ:
Enter '4DW' into Tracker Notes (Yellow).
Add Application title tag '!!!'.

WL Warning 4 Day Warning (Yellow)

We are going to need a reply within 3 days or your application will be timed out and you will need to re-apply to join the 7th Cavalry.

4 Day Warning Responding (Yellow)

Please be aware, we need to come to an agreement on outstanding issues with your application within 3 days or your application will need to be refiled.

Application Warning

Time Out Approaching (tag relevant AO RRD Seniors / Leads)

7 Day Timed Out (Red)

Unfortunately your application must be denied at this time due to lack of response or failure to come to an agreement. You may re-apply if you'd like. Thank you for your interest in the 7th Cavalry.

Enlistment Process Denial

One of the following messages shall be used when posting to the Enlistment Application with a denial:

Update Tracker Status Date and change Status to 'Time-Out/Denied'.
Edit Application title to include reason.
Set Application title tag to 'Denied'.
Move Application to 'Denied Enlistment Papers'.
Do not sticky the Application.

Application Timed Out (Red)
RRD Denied
Timed Out

Withdrawn
Hi <Lastname.FirstInitial> We have been notified of your request to withdrawal and will proceed accordingly. Thank you for taking the time to apply, and we hope to see you in the future.
Thank you,
The Regimental Recruiting Team

Application Denied
RRD Denied
(Duplicate, Incompatible Game Version, VAC/Game Ban, Underage, Withdrawn, S2 Denied)

(Paste Application link for Duplicate)
(Paste Steam Profile link for VAC/Game ban)