7CAV-S1-103 - Service Records SOP

This is the Document Release Information
Article Number:	7CAV-S1-103
Scope:	S1 Milpacs - Service Records SOP
Version:	Version 1.0
Effective Date:	24JAN2016
Last Modified Date:	DDMMMYYYY
Approving Authority:	LTC.Hathcock, Kent
Point of Contact:	LTC.Hathcock, Kent

Purpose

Provide direct instructions to S1 Clerks for normal tasks

Roles & Responsibilities

Role	Responsibility
S1 OIC	Ensure that all newly appointed S1 Personnel receive this information
S1 NCOIC	Ensure that this procedure is followed
S1 Personnel	Read and agree to these procedures before accepting an S1 Position. The procedures must be followed when performing S1 Duties

References & Important Concepts

1. Additional documents 7CAV-S1-002, 7CAV-S1-003, 7CAV-S1-004
2. S1 Personnel must ensure that all information entered into the MILPACS is accurate and entered in a timely manner. Generally, 48 hours; however, during busier times may be extended to 72 hours.
3. No information should be entered into MILPACS unless a forum posting is made in the correct area of the forums or with CoC instructions.
4. Always use the information from the actual post on the forums as the poster may have made an edit.
5. Always check the post to make sure another S1 Clerk has not already completed the task. Generally, this is why CoC recommends staying in your assigned Area of Operations and to split the duties with your fellow clerk in that Area of Operations.
6. The date used for all record entries is the posting of the topic unless specifically mentioned in the posting. Some medal will be dated for a different date than the post. Always make sure to use the correct date.

Service Record Entry Texts

Use the following reply to post on forum once you have completed the Milpacs Update

• Processed S1/Milpacs created.
• Processed S1/Milpacs updated.
• Processed {A/2-7} S1/Milpacs updated.

  Update the AO as necessary for your assigned AO.

Enlistments & Bootcamp Graduations

Used when creating a new MILPACS record or when promoting a recruit to Private (E-2) / Private First Class (E-3) (Honor Graduate)

• Enlistment
  • Enlisted in the 7th Cavalry Regiment, Assigned Boot Camp {001/01/2011}
• Graduation
  • Graduated Boot Camp, Promoted to Private (E-2)
• Honor Graduate
  • Graduated Boot Camp, Promoted to Private First Class (E-3)
  • Named Honor Graduate
• Reinstatement
  • Reinstated in the 7th Cavalry Regiment, Assigned Boot Camp {001/01/0001}

    Used when a past member re-enlists and is assigned a Boot Camp. Change the Boot Camp number as needed

• Marksman Award
  • Awarded for the completion of one or more of the weapons qualification courses with average scores.
• Sharpshooter Marksman Award
  • Awarded for the completion of one or more of the weapons qualification courses with above average scores.
• Expert Marksman Award
  • Awarded for the completion of one or more of the weapons qualification courses with excellent scores.

Transfers

Used when updating MILPACS records when a trooper is transferred from one Section/Platoon/Company/Battalion to another

• Transferred and Assigned {Armor Crewman A/1/A/1-7}
• Transferred and Assigned Section Leader {A/1/A/1-7}
• Assigned {Section Leader A/1/A/1-7}
  • Used when a member is assigned a position but does not make a movement to another section. Ex. A trooper promoted to SL for the same section. The member have the same AO, but a new position.

ELOA

• Returned from ELOA, Transferred and Assigned {Section Leader A/1/A/1-7}
• Returned from Retirement, Assigned {Section Leader A/1/A/1-7}
• Reinstated, Reduction in Rank to {Corporal (E-4)}, Transferred and Assigned {Trooper A/1/B/2-7}
• Used for re-enlisted members with a reduced rank and do not need boot camp
• Placed on ELOA
• Placed on ELOA Due to Military Deployment
  • Only used if the forum posting states that the ELOA is for Military Deployment
• Returned from Military Deployment, Assigned Trooper {A/1/A/2-7}
• ELOA Extension
  • Used only for accepted ELOA Extensions

Assignments

Additional Duty Assignments

• Assigned to S1 Signature Shop as Additional Duty
  • S1 - GFX
• Assigned to S1 Milpacs Department as Additional Duty
  • S1 - Clerk
• Assigned S1 Operational Clerk as Additional Duty
  • S1 - Clerk
• Assigned to S2 Department (In Training) as Additional Duty
  • S2 - Investigator
• Assigned to S3 {1BN School of Infantry} as Additional Duty
  • S3-Staff
• Assigned to S5 Public Relations as Additional Duty
  • S5 - Staff
• Assigned to S5 Media Department as Additional Duty
  • S5 - Staff
• Assigned to the Regimental Recruiting Department, Recruiter (In Training) as Additional Duty
  • Regimental Recruiting - Staff
• Assigned to the Recruit Training Command, Drill Instructor (In Training) as Additional Duty
  • Drill Instructor
• Selected as MP (In Training)
  • Military Police - Staff
• Assigned to Special Wiki Administration Group as Additional Duty
  • Wiki Administrator
• Assigned to IMO as Additional Duty
  • S6 - Staff
• Assigned to JAG as Additional Duty
  • JAG - Clerk

Position Announcements

• Completed S2 Department Training, Assigned Full S2 Department Status
  • S2 - Investigator
• Completed all Requirements of the Recruiter Training, Assigned Recruiter
  • Regimental Recruiting - Staff
• Completed MP Training, Assigned Full MP Status
  • Military Police - Staff
• Graduated the Drill Instructor Course, Assigned Drill Instructor
  • Drill Instructor
• Assigned RTC Senior Drill Instructor
  • Senior Drill Instructor
• Assigned RRD Senior Recruiter
  • Regimental Recruiting - Staff
• Assigned OIC of {Regimental Recruiting Department}
  • {Department} OIC/XO/NCOIC/Lead
• Assigned XO of {Regimental Recruiting Department}
  • {Department} OIC/XO/NCOIC/Lead
• Assigned NCOIC of {Regimental Recruiting Department}
  • {Department} OIC/XO/NCOIC/Lead
• Assigned {S3 Battle Staff} Lead
  • {Department} OIC/XO/NCOIC/Lead

Relieved from Additional Duties

• Relieved of Duties from the {Regimental Recruiting Department}
  • REMOVE Secondary Billet from User
• Relieved of Duties from the {Recruit Training Command Department}, Per Request
  • REMOVE Secondary Billet from User
• Relieved of Duties from the {Recruit Training Command Department} - Failure to Complete Basic Instruction / Meet Requirements.
  • REMOVE Secondary Billet from User

Promotions / Rank Reductions / Discharges / Retirements

Promotions

• Promoted to Private First Class (E-3)
• Promoted to Specialist (E-4)
• Promoted to Corporal (E-4)
• Promoted to Sergeant (E-5)
  • {add NCO Development Ribbon}
• Promoted to Staff Sergeant (E-6)
  • {add NCO Development Ribbon}
• Promoted to Sergeant First Class (E-7)
  • {add NCO Development Ribbon}
• Promoted to First Sergeant (E-8)
  • {add NCO Development Ribbon}
• Promoted to Master Sergeant (E-8)
  • {add NCO Development Ribbon}
• Promoted to Sergeant Major (E-9)
  • {add NCO Development Ribbon}
• Promoted to Command Sergeant Major (E-9)
  • {add NCO Development Ribbon}
• Promoted to Warrant Officer 1 (WO1)
• Promoted to Chief Warrant Officer 2 (CW2)
• Promoted to Chief Warrant Officer 3 (CW3)
• Promoted to Chief Warrant Officer 4 (CW4)
• Promoted to Chief Warrant Officer 5 (CW5)
• Received Battlefield Commission to 2nd Lieutenant (O-1), assigned {Platoon Leader 1/C/1-7}
• Promoted to First Lieutenant (O-2)
• Promoted to Captain (O-3)
• Promoted to Major (O-4)
• Promoted to Lieutenant Colonel (O-5)
• Promoted to Colonel (O-6)
• Promoted to Brigadier General (O-7)
• Promoted to Major General (O-8)
• Promoted to Lieutenant General (O-9)
• Promoted to General (O-10)
• Promoted to General of the Army

Rank Reductions

• Voluntary Reduction in Rank to {Private First Class (E-3)}, Transferred and Assigned {Trooper B/2/C/1-7}
• Punitive Reduction in Rank to {Corporal (E-4)} – {Failure to Attend Section Practices}

Discharges / Retirements

• Discharged / Entry Level Separation / Drop on Request
  • Requested Drop on Request
  • Entry Level Separation, Eligibility for Re-enlistment only Upon Review from Upper Command
  • Discharged due to Inactivity and Failure to Complete Boot Camp, Eligibility for Re-enlistment only Upon Review from Upper Command
• General Discharge
  • General Discharge with Eligibility for Re-enlistment
  • General Discharge with Eligibility for Re-enlistment only Upon Review from Upper Command
  • General Discharge, Listed as AWOL, Eligibility for Re-enlistment only Upon Review from Upper Command
  • General Discharge, Not Eligible for Re-enlistment
• Retirement
  • Retired at the Command Level, with Eligibility for Re-enlistment only Upon Review from Upper Command
  • Retired from the 7th Cavalry Regiment with Honors
• Dishonorably Discharged
  • Dishonorable Discharged for Conduct Unbecoming a Member of the 7th Cavalry Regiment and is not eligible for Reenlistment
  • Dishonorably Discharged, Not Eligible for Re-enlistment
• Honorably Discharged
  • Honorable Discharge with Eligibility for Re-enlistment
• Less than Honorable Discharge
  • Less than Honorable Discharge, Not Eligible for Re-enlistment
  • Discharged Due to Inability to Adapt, Not Eligible for Re-enlistment

Class Graduations

Replace {Game} With: Arma3/INS/SQUAD/ACV

• Graduated NCOA Warrior Leadership Course Class {05*06/12}
• Graduated {GAME} Ranger Class {004-009}
• Graduated {GAME} Ranger Class {004-009}
  • Named Best Ranger
• Graduated {GAME} Sapper Course, Class {12-01}
• Graduated {GAME} Sniper Course, Class {13-01}
• Graduated {GAME} Basic Armor Crewman Course Class {10-002}
• Graduated {GAME} Advanced Individual Training (AIT Phase I)
• Graduated {GAME} Advanced Individual Training (AIT Phase II)
• Graduated {GAME} Advanced Individual Training (AIT Phase III)
• Graduated {GAME} Basic Assault Movement Course, Class {026/07/12}
• Graduated {GAME} Basic Air Assault Course, Class {026/07/12}
• Graduated {GAME} Basic Airborne Course, Class {026/07/12}
• Graduated {GAME} Basic Cannon Crewman Course, Class {026/07/12}
• Graduated {GAME} Advanced Cannon Crewman Course, Class {026/07/12}
• Graduated {GAME} Basic Radio Communication Course, Class {012/03/13}
• Graduated {GAME} Field Medical Course, Class {027/07/12}
• Graduated {GAME} Land Navigation Course, Class {027/07/12}
• Graduated {GAME} Basic Combat Engineering Course, {027/07/12}
• Graduated {GAME} Explosive Ordinance Disposal Class {027/07/12}
• Graduated {GAME} Fire Support Observers Course, Class {027/07/12}
• Graduated {GAME} Army Reconnaissance Course, Class {027/07/12}

Officer / NCO / Enlisted Of the Month

• Named Officer of the Month for {July 2010}
• Named Non-Commissioned Officer of the Month for {September 2009}
• Named Enlisted Trooper of the Month for {March 2010}
• Nominated Non-Commissioned Officer of the Month for {February 2010}
• Nominated Enlisted Trooper of the Month for {February 2010}

Various

• Weapon Qualifications
  • Completed 1BN Weapon Requalifications {JAN2016}
  • Completed 2BN Weapon Requalifications {JAN2016}
• Name Changes
  • Name Change Approved: RNK.OldLastname, OldFirstname will be known as RNK.NewLastname, NewFirstname

See also

S1 Department - Regulations and Procedures