Difference between revisions of "S5 Department - Regulations and Procedures"

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|version  = Version 3.0
 
|version  = Version 3.0
 
|effectivedate  = 10FEB20
 
|effectivedate  = 10FEB20
−
|lastmodifieddate = 7MAY21
+
|lastmodifieddate = 10JUN22
 
|approvingauthority  = ROO Commanding Officer
 
|approvingauthority  = ROO Commanding Officer
 
|pointofcontact  = ROO Executive Officer
 
|pointofcontact  = ROO Executive Officer
 
}}
 
}}
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{| style="float:center; 1em auto 1em auto; border: 1px solid #000000; font-size:85%; width: 25%" width="25%" cellpadding="4"
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|-
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| style="background-color: #ffd900;text-align:center; color: #000000" colspan="2"|'''This is the Document Release Information'''
 +
|-
 +
| style="text-align:right;"|'''Article Number:'''
 +
|7CAV-DR-005
 +
|-
 +
| style="text-align:right;"|'''Scope:'''
 +
|S5 Department - Regulations and Procedures
 +
|-
 +
| style="text-align:right;"|'''Version:'''
 +
|Version 3.0
 +
|-
 +
| style="text-align:right;"|'''Effective Date:'''
 +
|10FEB20
 +
|-
 +
| style="text-align:right;"|'''Last Modified Date:'''
 +
|10JUN22
 +
|-
 +
| style="text-align:right;"|'''Approving Authority:'''
 +
|ROO Commanding Officer
 +
|-
 +
| style="text-align:right;"|'''Point of Contact:'''
 +
|ROO Executive Officer
 +
|}
  
 
'''''THIS DOCUMENT MAY NOT BE EDITED WITHOUT S5 APPROVAL.'''''
 
'''''THIS DOCUMENT MAY NOT BE EDITED WITHOUT S5 APPROVAL.'''''
 +
 +
  
 
=Introduction to S5=
 
=Introduction to S5=
−
==Welcome to S5 Public Relations==
+
==Welcome to S5 Public Affairs==
 
Joining S5 puts you on the frontline of the 7th Cavalry. Everyday we work with outside units to help make our content the best it can be for our members, and to improve the Cav's face to the outside world.
 
Joining S5 puts you on the frontline of the 7th Cavalry. Everyday we work with outside units to help make our content the best it can be for our members, and to improve the Cav's face to the outside world.
  
Line 19: Line 46:
  
 
===Power in Numbers===
 
===Power in Numbers===
−
In S5, we have several members working together to achieve common goals. Do not think yourself better than someone else just because you have created more clan folders or coordinated more operations. If you see someone not getting it, ask them to come along with you to other clans. Take the initiative. For all you know that member may be confused by our admittedly steep learning curve of a Department.
+
In S5, we have several members working together to achieve common goals. If you see a S5 PR member not understanding something or making errors, ask to assist them. Take the initiative to help. For all you know that member may be confused by our admittedly steep learning curve of a Department.
  
 
Working with other department members also comes in handy when in meetings with other clans. You have a backup and a comrade with which you can work with. Not only that but the clan you are meeting with will think better of the Cav sending two of its Public Relations officers instead of one. Make them feel special and you will find them far more workable than normal.
 
Working with other department members also comes in handy when in meetings with other clans. You have a backup and a comrade with which you can work with. Not only that but the clan you are meeting with will think better of the Cav sending two of its Public Relations officers instead of one. Make them feel special and you will find them far more workable than normal.
  
−
==Procedures for contacting other groups==
+
=Personnel Duties and Responsibilities=
−
===Out into the World===
+
Effective September23 per S5 1IC Fields.Q and 2IC Smithson.R
−
To begin the process of starting public relations with other clans, we firstly need to meet them. There are two ways the Cav makes contact with other groups. Firstly through actively seeking other clans that fit our play-style and secondly on our own forums where other clans might post seeking to start talks with our group. Either way, its important that you do get in touch with other groups. S5 PR is about being an active member of the Cavalry and not just responding to PMs.
+
==S5 - HQ - 1IC==
−
====Contacting Another Clan====
+
===Role of S5 1IC===
−
Remember, any interaction with another group has to be within the Conduct of the 7th Cavalry. You are on show at all times when with other Clans and so are those with you during operations so make sure to prepare to enforce that when in operations with other groups.
+
The 1IC of S5 is to execute the vision of the Regiment with respect to the upkeep and maintenance of personnel records within the 7th Cavalry Regiment.
−
 
 
−
Make sure you or another S5 Public Relations Officer is going to be around for at least the start of the operation. You are there to guide the Operation party and the separate group to the start of the operation. e.g. pull down Clan A's members down into the correct operation channel or move Cav members. They won't have TS permissions to begin with. Moderate the channels and keep things rolling on. The Operation party will take care of the mission start up and briefing.
 
−
 
 
−
===Creating the Folder===
 
−
When contact with another group is made we need to begin the folder creation process. This is a relatively simple step-by-step form that you fill out for each group you make contact with.
 
−
    Clan Name:
 
−
    Clan Site:
 
−
    Clan Contact:
 
−
    Clan Game(s):
 
−
    Status:
 
−
    Teamspeak info:
 
−
    S5 Notes:
 
−
 
 
−
Above is the foundation for the folders we create. Its a relatively simple form, but it gives us all we need to complete our jobs as most of our work is based around talking with other people and through PMs, not necessarily paperwork.
 
−
 
 
−
If we take a more in-depth look into the Folder we can see several fields that might not immediately jump out as being obvious. Firstly, by Clan Games we mean only the games that that particular clan and the 7th Cavalry have in common. It is of no use to us if we note down that the Clan we are in talks with also happens to play SpongeBob SquarePants the video game©®.
 
−
 
 
−
Next, we have the status. This is where we continually update the Clan and the Cav's actions together. It is usually obvious when contact with another clan has gone cold, but just to make it easy I have these guidelines.
 
−
 
 
−
{|class=wikitable
 
−
|-
 
−
| class="primaryContent" | Last Activity
 
−
| class="primaryContent" | Status
 
−
| class="primaryContent" | Action
 
−
|-
 
−
| <2 weeks || ACTIVE || Carry on as normal
 
−
|-
 
−
| <1 month || INACTIVE || Re-affirm our rules/regulations
 
−
|-
 
−
| <2 month || COLD CONTACT || Re-introduce the Cavalry as a concept
 
−
|}
 
−
 
 
−
In reality, update the status as you see fit. But try to stay close to the guidelines.
 
−
S5 Notes means your notes. These are the notes of the individual creating the folder, such as:
 
−
*Clan contacted via their TeamSpeak / our TeamSpeak
 
−
*Clan came to us
 
−
*We went to them
 
−
*Seemed on good terms
 
−
*Acted outside of our code of conduct
 
−
 
 
−
Basically, you are creating a picture of your initial impression of the group for any future Public relations officer to look at and see how the Cav came into contact with the group. Keep it short, simple and to the point.
 
−
 
 
−
===Meeting the Clan===
 
−
Regardless of how you first came into contact with the group, you need to arrange an initial meeting to figure out when we could best run a game together, or whatever it is that you plan on doing. This first meeting is crucial to the future relations between the Cavalry and said group, so take notes and act the part.
 
−
 
 
−
You are asking for key things such as:
 
−
*Member count + active member count
 
−
*Game they wish to use (if needed)
 
−
*Server(s) to be used (covered later in 2.5)
 
−
*Mods and rules to be used (if needed)
 
−
*Our Missions? (if needed)
 
−
*Time, Day and Date
 
−
 
 
−
Again, these are just guidelines so feel free to add any other content you feel is vital for what you intend to run with the group, however try to keep it formal. The General staff does not want to see you asking the Facebook information of their members etc.
 
−
 
 
−
===Updating the Folder===
 
−
When updating the folder with any new information, simply reply to the topic of that folder with whatever content you are providing.
 
−
 
 
−
The only time you need to edit the original Folder post is if the Group has changed website, the contact has changed, or something along those lines.
 
−
 
 
−
===Organizing the Event===
 
−
 
 
−
Now that we have a date, time and a place we can begin the phase of designing and organising the event. Firstly speak with whoever normally creates operations for the particular game area. They will know the best way forward with creating the actual Operation for our server. For example, in BF4, the company staff of D/2-7 would be your best bet. But in ArmA3 it would be wise to go to the S3 2IC instead.
 
−
 
 
−
Introduce them to the group you have made contact with and let them find the information they need if it is not already in the S5 notes or a subsequent status update. Once they have got that down, let them create the operation. Do not start involving yourself in the operation making process. They will know how best to handle that. Simply check in every now and then to make sure things are on track for the date you have set up. Let them post the Operation post as normal and let our members sign up, just like any ordinary operation.
 
−
 
 
−
When organizing an event, S5 and S3 must work in conjunction to prepare, plan, and execute the mission. The following steps must be taken before organizing an event with another unit:
 
−
 
 
−
#The S5 and S3 lead AO Lead must agree on a mission they would like to run as a joint operation.
 
−
#An S5 and S3 staff member must agree to run the event
 
−
#The operation must be run internally at least once to ensure operation is squared away, this includes a rerun if any changes are made to the operation after testing.
 
−
#The S5 and S3 member then agree on a range of dates and times that they can run the event
 
−
#S5/S3 leads then approve these dates for an external event
 
−
#The proposal is then passed to the AO battalion for approval. Battalion staff may delegate this approval to S5/S3 leads at their discretion. Any events with monetary or requiring significant resources from the battalion or regiment must gain approval from both Battalion and Regimental Staff.
 
−
#S5 member then find another community and organizes the event details with that community
 
−
#S3 member organizes the event internally and runs the event
 
−
 
 
−
 
 
−
'''''NOTE:'''''the operation will only be posted after approval of respective parties.
 
−
 
 
−
===Preparing the Stage===
 
−
During this time you must send a PM to:
 
  
−
*The Game leaders (1IC, 2IC, Sr NCO)
+
===Responsibilities of S5 1IC===
−
*S5 1IC
 
−
*S3 Personnel involved (if need be)
 
  
−
You will provide the basic information from the initial folder excluding the S5 notes. The Game leader and S5 OIC will give their approval or disapproval as need be.
+
* Read and respond to PMs from the S5 department Comms
 +
* Provide monthly S5 departments report for CSC meeting
 +
* Ensure all members of S5 have the correct access to all resources required to allow them to fulfill their job requirements
 +
* Read and respond to external clans that try and reach the 7th Cavalry on our forums
 +
* Track department staffing and advise on staffing levels
 +
* Be ready to talk with external clan members on Discord (and/or Teamspeak if applicable)<br />
 +
* Personnel Accountability - Work with S5 HQ to monitor transfers, LOA's, ELOA's, AWOL's, PAF Logs, and Discharges for changes to Departmental strength.
 +
* Ensure the ASFM tracker is up to date.
 +
* Verbally Counsel Staff Leads/AO Leads as required to ensure adherence to rules/regulations/policies/codes.
 +
* Ensure disciplinary documentation is reviewed and sentenced where appropriate.
  
−
Remember, any interaction with another group has to be within the Conduct of the 7th Cavalry. You are on show at all times when with other Clans and so are those with you during operations so make sure to prepare to enforce that when in operations with other groups.
+
==S5 - HQ - 2IC==
 +
===Role of S5 2IC===
 +
The 2IC of S5 is to support the 1IC in the execution of duties assigned to the department by the regiment with respect to the upkeep and maintenance of personnel records. Specifically, any current implementation of MILPACs and relevant data/tools to be maintained by the department.
  
−
Make sure you or another S5 Public Relations Officer is going to be around for at least the start of the operation. You are there to guide the Operation party and the separate group to the start of the operation. e.g. pull down Clan A's members down into the correct operation channel or move Cav members. They won't have TS permissions to begin with. Moderate the channels and keep things rolling on. The Operation party will take care of the mission start up and briefing.
+
===Responsibilities of S5 2IC===
  
−
===Running the Mission===
+
* The ongoing health and morale of the department in all respects
−
Here is where your job as an S5 Public relations officer is relinquished. You can either enjoy the operation or leave. It is your choice.
+
* Attend one of the CSCs in a given quarter.
 +
* Perform administrative duties associated with the Department, or any task delegated by the 1IC.
 +
* Ensure the ASFM tracker is up to date.
 +
* Verbally Counsel Staff Leads/AO Leads as required to ensure adherence to rules/regulations/policies/codes.
  
−
After the operation is finished, go speak with the leader of the operation and the leader(s) of the attending clan(s). After taking note of the good/bad points, make an update to the folder explaining how the operation went. Remember, keep it simple.
+
==S5 Department Leads==
 +
===Role of the S5 Department Leads===
 +
To take charge of managing their specific department projects and quality checking any work. The S5 Department Leads will be in charge of counseling new members of their department and ensuring that they stay at an effective strength at all times.
  
−
===Operations vs Scrims===
+
===Responsibilities of Department Leads===
−
Operations against a foreign clan have to follow these guidelines:
 
  
−
*Folder must be created and updated
+
* Read and respond to PMs in the S5 Department Comms PM.
−
*Game leadership must be involved
+
* Verbally Counsel S5 members as required to ensure adherence to rules/regulations/policies/codes.
−
*S3 Battlestaff must be informed/involved
+
* Ensure all members of their AO have the correct access to all resources required to allow them to fulfil their job requirements.
−
*AAR and medalrecs must be written in time following the S3 guidelines
+
* Ensure disciplinary documentation is reviewed and sentenced where appropriate.
 +
* Provide monthly reports to 2IC before 1st of each month.
 +
* Any additional tasks assigned by 1IC or 2IC
  
−
Scrims have to follow these guidelines:
+
==S5 Department Senior Clerks==
 +
===Role of S5 Department Senior Clerk===
 +
The Senior Clerks of S5 are to support the execution of duties assigned to the department by S5 Department Leads.
  
−
*Folder must be created
+
===Responsibilities of S5 Department Senior Clerk===
−
*Game leadership must be involved
 
−
*Since these events are not official no medals can be awarded
 
−
*Any event starts as "PvP event against another clan/group", then it iturns into one of the types of missions mentioned above.
 
−
*"Operation against a foreign clan" = official operation
 
−
*"Scrims" = unofficial OP
 
  
−
==FAQs==
+
* Report issues and problems up to the assigned AO Lead.
−
'''Does the clan I'm talking with get teamspeak permissions on our server?'''<br>
+
* Supervise product creation.
−
''No. Any permanent server work will be done by S5 OIC and sent upwards for approval. If you feel the need to ask if the clan can get permissions, the clan hasn’t been working with the Cav long enough.''
+
* Supervise and train Clerks.
 +
* Ensure all S5 Department Members are accounted for at all times.
  
−
'''Should I put X in the status update?'''<br>
+
==S5 Department Clerks==
−
''Ask yourself this. “Would I need to know this to run the operation?” If the answer is no, then do not include it. At the end of the day our job is more to talk with other groups and not about writing tons of paperwork across the forum for us to pick up after you.''
+
===Role of S5 Department Clerk===
 +
The Clerks are the backbone of the department and are responsible for the creation of products such as graphics or videos. They report to their assigned Senior Clerk and pass along any issues that they may have. The Department Lead will assign them to an area of operation.
  
−
'''I'm unsure of what to do here with this group. Who do I talk to?'''<br>
+
===Responsibilities of S5 Department Clerk===
−
''There are other S5 Public Relations officers. Talk with them to see what they think. There is a Public Relations Lead, try them. If all else fails there is an S5 Forum PM for you to write in.''
 
  
−
'''The clan I'm working with doesn't seem cooperative / are ‘not playing nice’.'''<br>
+
* Report to their respective AO Lead/Senior.
−
''As an S5 Public Relations Officer you are expected to know what does and does not fit within the Cavalry's Conduct. If you feel at any time that the group you are working with is not right for the Cavalry simply let them know in a polite and controlled manner and let the Public Relations Lead know. He will close the folder for you.''
+
* Follow the guidelines set by the AO Lead.
 +
* Any additional tasks assigned by leadership.
 +
* Minimum Rank is PFC
  
−
=Personnel SOPs=
+
====Film:====
  
−
Effective 08May2021 per S5 1IC Hobbs.T
+
* Report to Media Lead at least once every two weeks. This is so it is understood what you are working on and what your blockers are.
 +
** This will be done via a google form to keep track of postings. That form is [https://docs.google.com/forms/d/e/1FAIpQLSfajcUeW_EfQpBeycfBvURU47DGLBGtsasQT7hAawEmhZRnBQ/viewform here]
 +
* Failure to fill this out will result in a DCS
 +
* Media must be reviewed by Lead + Staff before being uploaded to YouTube/Cav Hosting.
 +
* Actions malicious in nature through the use of S5 Media will result in an immediate LoR and or removal from the department.
 +
* Minimum Rank is PFC
  
−
===2IC===
+
====Public Relations:====
−
# Read and respond to PMs from the S5 department Comms
 
−
# Provide monthly S5 departments report for CSC meeting
 
−
# Ensure all members of S5 have the correct access to all resources required to allow them to fulfil their job requirements
 
−
# Read and respond to external clans that try and reach the 7th Cavalry on our forums
 
−
# Track department staffing and advise on staffing levels
 
−
# Be ready to talk with external clan members on Teamspeak
 
−
# Personnel Accountability - Work with S5 HHQ to Monitor transfers, LOA's (incl ELOA), AWOL's, PAF Logs and Discharges for changes to Departmental strength.
 
−
# Ensure the ASFM tracker is up to date.
 
−
# Verbally Counsel Staff Leads/AO Leads as required to ensure adherence to rules/regulations/policies/codes.
 
−
# Ensure disciplinary documentation is reviewed and sentenced where appropriate.
 
  
−
===AO Lead (PR/FilmMakers/Graphics)===
+
* At least one contact report every week (this can include advertising posters on other platforms).
−
# Read and respond to PMs from the S5 department Comms PM.
+
* Network with other clans/communities who have a similar playstyle as us (i.e. tactical, respectable, etc.).
−
# Verbally Counsel S5 members as required to ensure adherence to rules/regulations/policies/codes.
+
* Forward clan folders to an S5-S3 Operations Staff Liaison to develop the Combat mission.
−
# Ensure all members of their AO have the correct access to all resources required to allow them to fulfil their job requirements.
+
* Find community events for the 7th Cavalry to partake in (i.e. Battles, tournaments, etc.).  
−
# Ensure disciplinary documentation is reviewed and sentenced where appropriate.
+
* Review and update clan folders in the forum section once a week.
−
# Provide monthly reports to 2IC before 2nd Saturday of each month.
+
* Consequences for incomplete duties will result in the removal from the department.  
−
# Any additional tasks assigned by NCIOC or leadership.
+
* Actions deemed malicious in nature through the use of S5 Public Relations will result in an immediate LoR and or removal from the department.  
 +
* Minimum Rank is PFC
  
−
===Member (PR/FilmMaker/Graphics)===
+
====Graphics:====
−
# Report to their respective AO Lead.
 
−
# Follow the guidelines set by the AO Lead.
 
−
# Any additional tasks assigned by NCIOC or leadership.
 
  
−
===Film Maker Guidelines===
+
* Meet established timeline for posting of 5 days to accept and 14 days to complete
−
# Report to Media Lead via Forum at least twice a month.
+
* Must accept a minimum of 1 project per month
−
# Media must be reviewed by Lead + Staff before being uploaded to YouTube/Cav Hosting.
+
* Upload finished project directories on shared S5 google drive
−
# Work must be done at a reasonable pace.
+
* 3 days to notify requester and confirm/accept assignment
−
# If you are being DCS'd for failing to file your report, you will have 7 days to file said report or you will be punitively removed from the department.
+
* 3 days for first draft on thread (can be very basic)
−
# Actions malicious in nature through the use of S5 Media will result in an immediate LoR and or removal from department.
+
* 14 days with no follow-up on accepted project/assigned projects may result in a DCS
 +
* All graphics must meet 7 Cavalry standards on professionalism and decency. 700x200 300dpi for Signatures (centered) 1260x400 300dpi for frontpage rotating banners
 +
* No profanity, offensive slogans, political or religious nature
 +
* Actions deemed malicious in nature through the use of S5 Graphics will result in an immediate LoR and or removal from department.
 +
* Minimum Rank is PFC
  
−
===Public Relations===
+
====Social Media:====
−
# Network with other clans/communities who have a similar play style as us (i.e. tactical, respectable, etc.).
 
−
# Plan Combat Missions with other communities either internally or pass plan off to an S3 Battlestaff Liaison to develop the Combat Mission.
 
−
# Find community events for the 7th Cavalry to take place in. (i.e. Battles, tournaments, etc.)
 
−
# Review and update clan folders in forum section.
 
−
# Actions deemed malicious in nature through the use of S5 Public Relations will result in an immediate LoR and or removal from department.
 
  
−
===Graphics===
+
*At least one contact with Social Media Senior per week.
−
# Meet established timeline for posting.
+
*All communications on social media must meet the "Cav Communications Guidelines". Any non Cav supported events or media including film and graphics must be reviewed and approved by Social Media Lead prior to posting.
−
# 30 days to Complete request
+
*Be responsible for maintaining your designated social media platform in line with the posting requirements set out by section lead.
−
# 7 days for first draft on thread
+
*Attendance at a monthly planning and review meeting with Section lead. Requirements for this meeting will be to analyze and review content posted, assess impact and engagement and forward plan next quarters activities.
−
# 3 days from posting to notify requester and confirm assignment
+
*Consequence for incomplete duties may result in immediate removal from department.
−
# 3. All graphics must meet 7 Cavalry standards on professionalism and decency.
+
*Actions deemed as malicious in nature using 7CAV social media platforms will result in an immediate LoR and removal from the department.
−
# 4. Actions deemed malicious in nature through the use of S5 Graphics will result in an immediate LoR and or removal from department.
+
*Minimum rank PFC

Latest revision as of 21:49, 23 March 2024

This is the Document Release Information
Article Number: 7CAV-DR-005
Scope: S5 Department - Regulations and Procedures
Version: Version 3.0
Effective Date: 10FEB20
Last Modified Date: 10JUN22
Approving Authority: ROO Commanding Officer
Point of Contact: ROO Executive Officer
This is the Document Release Information
Article Number: 7CAV-DR-005
Scope: S5 Department - Regulations and Procedures
Version: Version 3.0
Effective Date: 10FEB20
Last Modified Date: 10JUN22
Approving Authority: ROO Commanding Officer
Point of Contact: ROO Executive Officer

THIS DOCUMENT MAY NOT BE EDITED WITHOUT S5 APPROVAL.


Introduction to S5

Welcome to S5 Public Affairs

Joining S5 puts you on the frontline of the 7th Cavalry. Everyday we work with outside units to help make our content the best it can be for our members, and to improve the Cav's face to the outside world.

Definition of the Role

The job of a public relations officer is to represent the 7th Cav during talks with other clans. We expect you to visit these clans and embody our rules and regulations. While we do not demand you call other clan members by their ranks at first glance, we do ask that you pay them the respect that you would offer anyone else in the 7th Cavalry. Treat those how you would like to be treated. Speak clearly and honestly and you will always find success.

Power in Numbers

In S5, we have several members working together to achieve common goals. If you see a S5 PR member not understanding something or making errors, ask to assist them. Take the initiative to help. For all you know that member may be confused by our admittedly steep learning curve of a Department.

Working with other department members also comes in handy when in meetings with other clans. You have a backup and a comrade with which you can work with. Not only that but the clan you are meeting with will think better of the Cav sending two of its Public Relations officers instead of one. Make them feel special and you will find them far more workable than normal.

Personnel Duties and Responsibilities

Effective September23 per S5 1IC Fields.Q and 2IC Smithson.R

S5 - HQ - 1IC

Role of S5 1IC

The 1IC of S5 is to execute the vision of the Regiment with respect to the upkeep and maintenance of personnel records within the 7th Cavalry Regiment.

Responsibilities of S5 1IC

  • Read and respond to PMs from the S5 department Comms
  • Provide monthly S5 departments report for CSC meeting
  • Ensure all members of S5 have the correct access to all resources required to allow them to fulfill their job requirements
  • Read and respond to external clans that try and reach the 7th Cavalry on our forums
  • Track department staffing and advise on staffing levels
  • Be ready to talk with external clan members on Discord (and/or Teamspeak if applicable)
  • Personnel Accountability - Work with S5 HQ to monitor transfers, LOA's, ELOA's, AWOL's, PAF Logs, and Discharges for changes to Departmental strength.
  • Ensure the ASFM tracker is up to date.
  • Verbally Counsel Staff Leads/AO Leads as required to ensure adherence to rules/regulations/policies/codes.
  • Ensure disciplinary documentation is reviewed and sentenced where appropriate.

S5 - HQ - 2IC

Role of S5 2IC

The 2IC of S5 is to support the 1IC in the execution of duties assigned to the department by the regiment with respect to the upkeep and maintenance of personnel records. Specifically, any current implementation of MILPACs and relevant data/tools to be maintained by the department.

Responsibilities of S5 2IC

  • The ongoing health and morale of the department in all respects
  • Attend one of the CSCs in a given quarter.
  • Perform administrative duties associated with the Department, or any task delegated by the 1IC.
  • Ensure the ASFM tracker is up to date.
  • Verbally Counsel Staff Leads/AO Leads as required to ensure adherence to rules/regulations/policies/codes.

S5 Department Leads

Role of the S5 Department Leads

To take charge of managing their specific department projects and quality checking any work. The S5 Department Leads will be in charge of counseling new members of their department and ensuring that they stay at an effective strength at all times.

Responsibilities of Department Leads

  • Read and respond to PMs in the S5 Department Comms PM.
  • Verbally Counsel S5 members as required to ensure adherence to rules/regulations/policies/codes.
  • Ensure all members of their AO have the correct access to all resources required to allow them to fulfil their job requirements.
  • Ensure disciplinary documentation is reviewed and sentenced where appropriate.
  • Provide monthly reports to 2IC before 1st of each month.
  • Any additional tasks assigned by 1IC or 2IC

S5 Department Senior Clerks

Role of S5 Department Senior Clerk

The Senior Clerks of S5 are to support the execution of duties assigned to the department by S5 Department Leads.

Responsibilities of S5 Department Senior Clerk

  • Report issues and problems up to the assigned AO Lead.
  • Supervise product creation.
  • Supervise and train Clerks.
  • Ensure all S5 Department Members are accounted for at all times.

S5 Department Clerks

Role of S5 Department Clerk

The Clerks are the backbone of the department and are responsible for the creation of products such as graphics or videos. They report to their assigned Senior Clerk and pass along any issues that they may have. The Department Lead will assign them to an area of operation.

Responsibilities of S5 Department Clerk

  • Report to their respective AO Lead/Senior.
  • Follow the guidelines set by the AO Lead.
  • Any additional tasks assigned by leadership.
  • Minimum Rank is PFC

Film:

  • Report to Media Lead at least once every two weeks. This is so it is understood what you are working on and what your blockers are.
    • This will be done via a google form to keep track of postings. That form is here
  • Failure to fill this out will result in a DCS
  • Media must be reviewed by Lead + Staff before being uploaded to YouTube/Cav Hosting.
  • Actions malicious in nature through the use of S5 Media will result in an immediate LoR and or removal from the department.
  • Minimum Rank is PFC

Public Relations:

  • At least one contact report every week (this can include advertising posters on other platforms).
  • Network with other clans/communities who have a similar playstyle as us (i.e. tactical, respectable, etc.).
  • Forward clan folders to an S5-S3 Operations Staff Liaison to develop the Combat mission.
  • Find community events for the 7th Cavalry to partake in (i.e. Battles, tournaments, etc.).
  • Review and update clan folders in the forum section once a week.
  • Consequences for incomplete duties will result in the removal from the department.
  • Actions deemed malicious in nature through the use of S5 Public Relations will result in an immediate LoR and or removal from the department.
  • Minimum Rank is PFC

Graphics:

  • Meet established timeline for posting of 5 days to accept and 14 days to complete
  • Must accept a minimum of 1 project per month
  • Upload finished project directories on shared S5 google drive
  • 3 days to notify requester and confirm/accept assignment
  • 3 days for first draft on thread (can be very basic)
  • 14 days with no follow-up on accepted project/assigned projects may result in a DCS
  • All graphics must meet 7 Cavalry standards on professionalism and decency. 700x200 300dpi for Signatures (centered) 1260x400 300dpi for frontpage rotating banners
  • No profanity, offensive slogans, political or religious nature
  • Actions deemed malicious in nature through the use of S5 Graphics will result in an immediate LoR and or removal from department.
  • Minimum Rank is PFC

Social Media:

  • At least one contact with Social Media Senior per week.
  • All communications on social media must meet the "Cav Communications Guidelines". Any non Cav supported events or media including film and graphics must be reviewed and approved by Social Media Lead prior to posting.
  • Be responsible for maintaining your designated social media platform in line with the posting requirements set out by section lead.
  • Attendance at a monthly planning and review meeting with Section lead. Requirements for this meeting will be to analyze and review content posted, assess impact and engagement and forward plan next quarters activities.
  • Consequence for incomplete duties may result in immediate removal from department.
  • Actions deemed as malicious in nature using 7CAV social media platforms will result in an immediate LoR and removal from the department.
  • Minimum rank PFC
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