RRD - Regulations and Procedures

This is the Document Release Information
Article Number:	7CAV-DR-007
Scope:	Regulations and Procedures
Version:	Version 1.3
Effective Date:	01JAN2024
Last Modified Date:	05DEC2025
Approving Authority:	RRD HQ
Point of Contact:	RRD HQ

RRD Chain of Command (CoC)

RRD HQ (1IC & 2IC)

• Reports to ROO HQ

Lead Recruiter

• Reports to RRD HQ

Senior and Lead Processing Clerk

• Report to RRD HQ

AO Senior and AO Lead Recruiter

• Report to Lead Recruiter

Recruiter

• Reports to AO Senior and AO Lead Recruiter

Processing Clerks and Re-Enlistment Processing Clerk

• Reports to Senior and Lead Processing Clerk

Daily Responsibilities as a Recruiter

When you are added to the Regimental Recruiting Department, you become a part of the public face of the 7th Cavalry Regiment. As such, your conduct must be of the highest standard. All communications with the public must be professional and in accordance with our rules, regulations and Standard Operating Procedures.

As you are representing the unit officially, your name on all 7th Cavalry Regiment supported platforms must conform to the following; *=7Cav=RNK.Lastname.Initial or as close to this as possible. Some forums may limit special characters in account names. Variants of the regimental tag could be; 7Cav, [7Cav].

• You are expected to monitor and stay current with communications in the 7th Cavalry Gaming website and the RRD discord.
• Your name on discord will show as blue with also the Recruiter Role. This means new and potential recruits will seek you out with questions. If you are busy, i.e. in squad practice and can't assist them, you are expected to find someone else to help them. Otherwise you must assist them.
• You may be tagged on discord within the recruitment support area to assist potential enlistments with questions and guidance. If you are online and available you are expected to assist them. If you see posts with no replies you are also expected to assist the best you can and tag the appropriate staff.
• You must not under any circumstances recruit members from any game server except a 7th Cavalry Gaming hosted server.
• If you are caught doing this on any other server other than 7th Cavalry hosted servers or official game servers, you will be removed from the Regimental Recruiting Department and be barred from returning.
• When communicating with potential recruits, always, always, always be honest about the unit, its minimum requirements, rules & regulations and codes of conduct. We don't want to waste everyone's time by recruiting in people who don't agree with our values or rules and who will just immediately leave. We want qualified candidates who know what they are getting into before they take the plunge.
• Do not make any promises in regards to rank, courses, positions etc.
• If you come across a situation that has no Standard Operating Procedure written for it, STOP!!! Do not make up something you think works. Report the situation to your lead or RRD HQ and they will create a Standard Operating Procedure and advise you on what to do.

Personnel Responsibilities By Position

RRD - Positions - Duties and Responsibilities

RRD Headquarters (HQ)

Through the RRD HQ, the RRD team reports to the Recruiting Oversight Office (ROO) 2IC and 1IC. The RRD HQ is responsible for the following:

• Ensure the RRD department is staffed appropriately in order to carry out its mission.
• Supervise all aspects of the recruiting process and suggest improvements as required to complete the mission.
• Be available to all RRD staff to support as required.
• ICS and train Senior Recruiters.
• Monitor biweekly recruiting logs for accountability.
• Monitor RRD Tracker for accuracy and results.
• Recommend award of Regimental Recruiting Ribbons monthly.
• Recommend of Armed Forces Service Medal as required.
• Recommend award of Gold, Senior and Master Recruiter Badges as required.
• Recommend Recruiter of the Quater award quarterly
• Prepare a monthly RRD report no later than the end of the first week of every month.
• Attend Command Staff Call monthly excepting real-life circumstances that prevent it.
• Monitor and track recruiters from within and without the department for award of the Regimental Recruiting Ribbon.
• Input new staff onto RRD tracker and monitor for award of Armed Forces Service Medal.
• Final approval authority for new applicant names
• Only if and when ROO decides to delegate the responsibility, may RRD HQ participate in the intake of Re-enlistments by sending Welcome Letters and following up with potential re-enlistees. However, ROO will remain the decision making authority for the approval or denial of re-enlistment candidates.