S2 Department - Folder Creation

This is the Document Release Information
Article Number:	7CAV-DR-048
Scope:	S2 Department - Folder Creation
Version:	Version 1.0
Effective Date:	25JUNE24
Last Modified Date:	DDMMMYYYY
Approving Authority:	SECOPS OIC
Point of Contact:	S2 OIC

Purpose

• To ensure the systematic and equitable creation of folders for the S2 department, ensuring no single team is overburdened.

Scope

• This SOP applies to all personnel involved in the creation of folders within the S2 department of the 7th Cavalry Gaming Regiment.

Responsibility

• The primary responsibility for creating folders is assigned to the S2 Assistant.

Frequency

• This process is to be performed every Monday.

Procedure

Step 1: Assess Current Workload

• Count Enlisted Folders:
  • Review all Enlisted folders processed by S1 and RTC. These are identified by stickers in the title.
• Review Team Workloads:
  • Check the current workload of Team 1 and Team 2 by reviewing the number of folders they are currently working on.
• Example:
  • If there are 8 folders processed by S1 and RTC ready for S2 folder creation, and Team 1 currently has 5 folders in progress while Team 2 has 3 folders in progress, assign 3 new folders to Team 1 and 5 to Team 2. This ensures an equal distribution of work.

Step 2: Folder Creation Process

• Open Necessary Tabs:

Open the following tabs in your browser:

• Enlisted Forms
  • RTC Recruit Folders
  • S2 Security Template
  • S2 Checks (Team 1 / Team 2)
• Access Enlisted Folder:
  • Open an enlisted folder that has been processed by S1 and RTC.
  • Open the accompanying RTC Recruit folder in the second tab.
• Copy Security Template:
  • Click edit on the Security Template PM.
  • Copy all of the content.
  • Macro Creation: For ease of use, the person responsible for making the folders can create a macro on the 7th Cavalry website to automate repetitive tasks.
• Create New Post in S2 Checks:
  • Navigate to the appropriate team (Team 1 or Team 2) tab.
  • Create a new post titled "LAST_NAME.INITIAL | Unassigned".
  • Paste the Security Template in the body of the post.
• Fill Out Folder Information:
  • Using the information from the Enlisted form, fill out the following details using copy/paste:
• Name
  • RTC Folder (Link this using the hyperlink in the toolbar)
  • Milpacs Link
  • Enlisted Thread (Link this using the hyperlink in the toolbar)
  • Platform and Game Selection
  • Discord Name
  • XBOX/PSN Name (If applicable)
  • Steam ID (If applicable)
• OPTIONAL: For console gamers, consider adding the T17 ID found in the RRD post of the Enlistment Thread under XBOX/PSN Name for additional information.
  • Ensure the information added is not bolded for readability.
  • Save the Post:
• Once all information is added, save the post.
• Notify RRD:
• Go to the Enlistment Thread and reply with "S2 Folder Created."
  • Edit the title of the thread by adding the "S2" Sticker to notify RRD that the folder is complete and ready to be moved.
• Step 3: Repeat Process
  • Repeat the above steps for all qualifying Enlistment Threads.
• Additional Information
  • Any questions about this process or SOP can be directed to HQ.