S2 Department - Folder Creation

This is the Document Release Information
Article Number:	7CAV-DR-048
Scope:	S2 Department - Folder Creation
Version:	Version 1.2
Effective Date:	25JUNE24
Last Modified Date:	14MAR26
Approving Authority:	S2 1IC
Point of Contact:	S2 2IC

Purpose

To ensure the systematic and equitable creation of folders for the S2 department, ensuring no single team is overburdened.

Scope

This SOP applies to all personnel involved in the creation of folders within the S2 department of the 7th Cavalry Gaming Regiment.

Responsibility

The primary responsibility for creating folders is assigned to the S2 Assistant.

Frequency

This process is to be performed every Monday.

Automated Process

The following steps are to be used in conjunction with the S2 Folder Creation Tool. Installation instructions for this tool can be found here.

Step 1: Dashboard Controls

• You will see a toolbar with the following options:
• Process Approved Enlistments: Initiates the scraper to find approved threads, fetch data, and prep folders.
• Check LOA Status: Scans the remote LOA and Discharge forums.

Step 2: LOA, ELOA & Discharge Checking

• Click the Check LOA Status button.
• The script fetches all roster data from the Google Sheet and scans LOA, ELOA, and Discharge/AWOL boards.
• If matches are found, a consolidated alert modal appears showing the Investigator, their active status, and links directly to the threads.
• Live Roster Updates: Directly from this popup window, you can change an investigator's status via the dropdown (e.g., Yes, Lite, LOA). Changing it here automatically updates the Google Sheet in the background.

Step 3: Processing Approved Enlistments

• Click the Process Approved Enlistments button.
• The script will automatically detect all threads marked with the 'Approved, S1 & RTC' prefix.
• Smart Sorting: The script calculates bucket ratios between Team 1 and Team 2 based on active investigator counts.
• Drag & Drop UI: A pop-up window will appear with three zones: Unassigned (Skip), Team 1, and Team 2. You can drag and drop the enlistment papers to manually balance or override the teams as you see fit.
• Click Confirm & Create Folders.
• Automation: The tool will scrape the threads, fetch Steam info (Profile, Group History, Aliases) using the Steam API, post the new formatted S2 Folders in the respective team forums, add the "S2 Folder Created" reply, and assign the S2 Prefix.**

*If any folders return an error or have incomplete information, document and report the error to S2 HQ to investigate. Proceed with the manual folder creation process below.*

**This automated process is still in development. If the enlistment thread reply and prefix change does not automatically update, see the "Notify RRD" section in Step 2 of the manual process until further notice**

Manual Process

To be utilized for training purposes, and/or if problems are occurring with the automated script.

Step 1: Assess Current Workload

• Count Enlisted Folders:
  • Review all Enlisted folders processed by S1 and RTC. These are identified by stickers in the title.
• Review Team Workloads:
  • Check the current workload of Team 1 and Team 2 by reviewing the number of folders they are currently working on.
• Example:
  • If there are 8 folders processed by S1 and RTC ready for S2 folder creation, and Team 1 currently has 5 folders in progress while Team 2 has 3 folders in progress, assign 3 new folders to Team 1 and 5 to Team 2. This ensures an equal distribution of work.

Step 2: Folder Creation Process

• Open Necessary Tabs:

Open the following tabs in your browser:

• Enlisted Forms
  • RTC Recruit Folders
  • S2 Security Template
  • S2 Checks (Team 1 / Team 2)
• Access Enlisted Folder:
  • Open an enlisted folder that has been processed by S1 and RTC.
  • Open the accompanying RTC Recruit folder in the second tab.
• Copy Security Template:
  • Click edit on the Security Template PM.
  • Copy all of the content.
  • Macro Creation: For ease of use, the person responsible for making the folders can create a macro on the 7th Cavalry website to automate repetitive tasks.
• Create New Post in S2 Checks:
  • Navigate to the appropriate team (Team 1 or Team 2) tab.
  • Create a new post titled "Firstname.Lastname | Unassigned".
  • Paste the Security Template in the body of the post.
• Fill Out Folder Information:
  • Using the information from the Enlisted form, fill out the following details using copy/paste:
    • Name
    • RTC Folder (Link this using the hyperlink in the toolbar)
    • Milpacs Link
    • Enlisted Thread (Link this using the hyperlink in the toolbar)
    • Platform and Game Selection
    • Discord Name
    • XBOX/PSN Name (If applicable)
    • Steam ID (If applicable)
• OPTIONAL: For console gamers, consider adding the T17 ID found in the RRD post of the Enlistment Thread under XBOX/PSN Name for additional information.
  • Ensure the information added is not bolded for readability.
  • Save the Post:
• Once all information is added, save the post.
• Notify RRD:
• Go to the Enlistment Thread and reply with "S2 Folder Created."
  • Edit the title of the thread by adding the "S2" Sticker to notify RRD that the folder is complete and ready to be moved.

Step 3: Repeat Process

• Repeat the above steps for all qualifying Enlistment Threads.
• Additional Information
  • Any questions about this process or SOP can be directed to HQ.