Difference between revisions of "S3 Operations - Operation Planning & Briefings"

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==Operations Order (OPORD) Finalisation==
 
==Operations Order (OPORD) Finalisation==
 
===Operations Order Completion Deadline===
 
===Operations Order Completion Deadline===
The OIC must finish completing the Operations Order (OPORD) at least one hour prior to the start of the operation.
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'''The OIC must finish completing the Operations Order (OPORD) at least one hour prior to the start of the operation.'''
 
===Adding An OIC To The Operations Order (OPORD)===
 
===Adding An OIC To The Operations Order (OPORD)===
 
In order to complete the OPORD, the OIC must be granted edit access to the document. This is recommended to be done by adding their email to the sharing tool.
 
In order to complete the OPORD, the OIC must be granted edit access to the document. This is recommended to be done by adding their email to the sharing tool.

Latest revision as of 19:32, 31 July 2020

This is the Document Release Information
Article Number: 7CAV-DR-036
Scope: S3 Operations - Operation Planning & Briefings
Version: Version 1.0
Effective Date: 29JUL20
Approving Authority: S3 Officer in Charge
Point of Contact: S3 Executive Officer


Introduction

This policy will serve as guidance on:

  • The Operation Planning Process for any Officer In Command of Operations.
  • The expectations of the OIC in regards to Operation Planning.
  • The Methodology to employ to achieve the expectations given.
  • A maintained list of Operations/Campaigns which are exempt from having to follow this process due to practicality.

The scope of this document is in relation to all official 7th Cavalry events, leading up to the beginning of the mission itself.

The Operational Planning & Briefing Process

Operation Planning Timeline
Stage Description
1 The S3 Deprartment has finished its Pre-Planning preparation and the operation has been posted, including the Mission Controller name.
2 A member signs up for the Officer In Command Role (Full Responsibilities can be found at 7CAV-DR-035).
3 The Signed up OIC must then contact the Mission Controller to confirm their slot, and arrange an operation planning meeting.
4 The OIC & Mission Controller should then meet to brief the OIC on the mission, answer any questions they may have and if nessicary provide guidance on the finalisation of the OPORD. Where a physical meeting is not possible, a discussion via Discord or PMs should occur. This meeting should take place at least one day before the operation is due to start.
5 It is then the OICs responsibility to fill in the Execution section of the Operations Order (OPORD), as well as any other section of the OPORD which requires an OIC's input. The OPORD should be finished at least one hour before the operation is due to start.
6 The OIC & the Mission Controller are then able to perform a briefing of the operation jointly. The Mission Controller will provide a brief situation overview, as well as specify the mission. The OIC is responsible for the execution of the mission, as well as sustainment, organisation & communications.
7 The operation starts and this SOP's purview ends.

S3 Pre-Planning Preperation

The S3 department prior to the operational posting has completed a production cycle for the operation itself. The outline of this process can be found at 7CAV-DR-03.

To allow for the ease of contact between the OIC and the Mission Controller, the Mission Controllers Name will be listed on the operation posting. If this is not present for any reason, please contact the respective S3 Operation Lead for details. If you are unaware of the individual responsible for operations in that game you can contact the S3 OIC or XO.

Leadership Signup & Contacting the Mission Controller

Once a member has signed up as OIC for the operation, they must contact the Mission Controller responsible for that Operation. This can be done via direct forum PM, discord or any other official medium in the Cavalry.

S3 & Leadership Planning Meeting

Once contact is made the OIC & Mission Controller should meet to brief them on the operation they will be planning and leading. This meeting must take place at least one day prior to the operation is due to start.

This will usually cover:

  • SITUATION
  • MISSION
  • Any additional requirements/rules or systems in place which may affect the operation.
  • Providing the Officer In Command an edit link to the Operations Order to edit the document.
  • Providing assistance where required on how to fill in the Operations Order.
  • Answering any other questions the OIC may have.

This will usually be while within the game, looking over the operational map.

Where a meeting is difficult or impossible, this exchange of information can take place over any other cavalry approved medium.

Operations Order (OPORD) Finalisation

Operations Order Completion Deadline

The OIC must finish completing the Operations Order (OPORD) at least one hour prior to the start of the operation.

Adding An OIC To The Operations Order (OPORD)

In order to complete the OPORD, the OIC must be granted edit access to the document. This is recommended to be done by adding their email to the sharing tool.

What The OIC Is Responsible For In Completing The Operations Order (OPORD)

The Officer In Command of the operation is responsible for the filling in of the EXECUTION section of the OPORD primarily. This includes the Commander's Intent and all phases of the execution.

Some operations may require the OIC to fill in sections of the sustainment or command and control sections where appropriate to fulfil the OIC's plan.

Guidance on completing the Execution Slides

Each slide contains guidance on what should be present. This section serves to provide some additional tips:

  • If the plan needs additional phases, duplicate the phase slide and add more.
  • The Commanders intent is not a mission definition, it's your vision for the operation.

An excellent analysis by Richards.D of an OPORD and how to improve it can be found HERE. Although a little extensive for the purposes of gaming, it is informative and helpful for OICs.

How To Unhide The Execution Slides

The S3 department hides the execution slides from public view by default, this means that once the OIC has filled in the execution sections, they will have to unhide those sections, so that they appear on the operation posting.
Step 1:
Right-click on the slides
Opordguide3.png
Step 2:
Deselect "Skip Slide". The slide will now display on the Operations Posting.

Operational Briefing

In essence, the operational briefing is where you take your planning, and you inform your Element Leaders of your intent and respond to suggestions made by them.

The briefing is usually done in tandem by the Mission Controller and the Officer In Command.

While there is no SOP in place for the structure of the briefing, good practise is for the Mission Controller to provide context, situation and mission for the operation, as well as be present to answer mission or technical questions. While the OIC usually focuses on his intent, and the execution of the mission itself, answering questions and applying suggestions from staff on those subjects.

Operations & Campaigns Exempt From The Leadership Planning Process

This section serves as a maintained list of the campaigns and operations which are exempt from having to follow this process:

  • Warfare Wednesday.
  • Let Loose Tuesday.
  • Wednesday Night Squad.
  • Mobilisation Monday