Difference between revisions of "S3 Operations - Operation Attendance"

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Members can request access to a claimed slot either by contacting the member currently in that slot directly before or at the briefing, or by contacting the OIC. The member does not have to vacate their slot unless the OIC directs them to.
 
Members can request access to a claimed slot either by contacting the member currently in that slot directly before or at the briefing, or by contacting the OIC. The member does not have to vacate their slot unless the OIC directs them to.
  
=Responsibilities and Roles in Operations Attendance Tracking=
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=See Also=
==Operational Leaders==
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*[[S3 Operations - Operation Planning & Briefings]]
A Leader includes any Soldier who plans, commands, and executes an operation as the lead member, in any capacity. This could include a Unit level operation commanded by a Battalion Commander at the highest level, down to a Platoon level operation led by a Junior Officer or Non-Commissioned Officer.
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*[[Standard Operating Procedures]]
===Responsibilities===
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*[[S3 Operations - Operation Roles & Responsibilities]]
{| class="wikitable" style="width: 40%"
 
|-
 
| style="width: 10%; text-align: center;" |'''Responsibility'''
 
| style="width: 375px; text-align: center;" |'''Description'''
 
|-
 
| style="text-align: center;" |Planning
 
| style="width: 375px;" |In order to provide a smooth and fun experience for everyone, the S3 Department creates the initial info required for an Operation Order (OPORD) for use in planning by Leaders. Members wishing to command an operation should connect with the mission creator at least a day prior to the operation to be briefed and to plan out their mission and complete the OPORD with their mission plan.
 
|-
 
| style="text-align: center;" |Briefing
 
| style="width: 375px;" data-mce-style="width: 375px;"|All levels of leadership (including pilots) must be in the appropriate Briefing/Debriefing TS channel at least 30 minutes prior to the start of the operation.
 
|-
 
| style="text-align: center;" |Recording Attendance
 
| style="width: 375px;" data-mce-style="width: 375px;"|A best practice for leaders is to screenshot either Teamspeak or (for Arma 3) their ShackTac HUD at the start, middle, and end of the operation. Troopers must have attended at least 1 hour of an operation to get credit.
 
|-
 
| style="text-align: center;" |One Life Events
 
| style="width: 375px;" data-mce-style="width: 375px;"|If an operation is an official one life event, troopers receive attendance credit for attending at least one hour or whenever they die, regardless of the time, whichever comes first
 
|-
 
| style="text-align: center;" |Debriefing
 
| style="width: 375px;" data-mce-style="width: 375px;"|Squad Leaders conduct a debriefing with their Soldiers and then pass on that information in the subsequent leader's debrief. These points must be noted by the operation Leader on the After Action Review (AAR).
 
|-
 
| style="width: 40px; text-align: center;" |After Action Review
 
| style="width: 375px;" |The leader will read the [https://wiki.7cav.us/index.php/After_Action_Report_(AAR)_SOP|AAR SOP found here]. The operations' designated leader must post the framework of the AAR within 24 hours of the end of the operation. The OIC will have 4 days from the end of the operation to fill in the attendance and other information. S1 will process it as final after 7 days. Within those 7 days, the OIC will compare Sub-Unit attendance lists against the leaders master attendance list and make changes as necessary.
 
|-
 
| style="width: 10%; text-align: center;" |Medal Recommendations
 
| style="width: 375px;" |[https://wiki.7cav.us/index.php/Awards_and_Decorations| View the policy here]. Medal recommendations must be sent to the Leader of the operation within 7 days of the operation and must conform to the standards referenced in the medal approval policy linked above.
 
|}
 
 
 
==Troopers==
 
Troopers don't have a lot of responsibilities during operations beyond having a good time and participating. As good practice, sometime within the week after the operation, a Trooper should go to the AAR thread for the operation they attended and ensure their name is listed there. If it isn't, contact whoever your element leader was and make sure they are aware. If a Troopers name is not on the AAR, they will not get credit for the operation which goes towards the award of the Combat Infantry Badge. The AAR's are closed after 7 days and if at that time a Troopers name is not on the attendance list they will not get credit. To avoid creating an undue amount of work for the administrative department (S1), Clerks will not add names after 7 days.
 
 
 
=Credit for Operations=
 
A Soldier is eligible for credit for attending an Operation if:
 
* Their name is on the AAR Post
 
* They have attended at least one hour of this operation. The only exception to this rule is during 1 life operations, and being killed before playing for one hour.
 
* The soldier is not currently under a No-Favorable Action (NFA) period resulting from a Negative Counselling Statement (NCS).
 
* The soldier not currently on Extended Leave of Absence (ELOA)
 
* The member is not retired or discharged
 
* If the member is a recruit, they must have completed Basic Combat Training for Arma 3, or have completed a briefing with their Drill Sergeant for Squad or Hell Let Loose.
 

Latest revision as of 19:31, 31 July 2020

This is the Document Release Information
Article Number: 7CAV-DR-010
Scope: S3 Operations - Operation Attendance Policy
Version: Version 1.0
Effective Date: 16MAY20
Approving Authority: S3 Officer in Charge
Point of Contact: S3 Executive Officer


Introduction

This policy will serve as guidance on:

  • Attendance tracking responsibilities.
  • Who gets operational credit.
  • One life event attendance changes.
  • Slotting and Slot Priority.
  • Operation Roles and Responsibilities.

The scope of this document is in relation to all official 7th Cavalry events.

Attendance Tracking

Persons Responsible For Attendance Tracking

The Operational Leader, the Officer in Charge (OIC) is in charge of recording overall attendance and maintaining the master AAR list in the AAR thread. AAR SOP can be found at 7CAV-POL-011. The OIC is the individual in overall command of the operation.

Element Leads are charged with recording attendance of troopers within their squad and maintaining their sub-unit AAR response in the AAR thread. AAR SOP can be found at 7CAV-POL-011.

When More than one side is staffed by 7th Cavalry Players

If there is more than one played side, it is up to the two OICs to select which of them will assume responsibility for the AAR thread and maintenance of the master attendance list.

Operational Credit

A Soldier is eligible for credit for attending an Operation if all of the following are true:

  • Their name is on the AAR Post
  • They have attended at least one hour of this operation. The only exception to this rule is during 1 life operations, and being killed before playing for one hour.
  • The soldier is not currently under a No-Favorable Action (NFA) period.
  • The soldier not currently on Extended Leave of Absence (ELOA)
  • The member is not retired or discharged or an active reservist.
  • If the member is a recruit, they must have completed Basic Combat Training for Arma 3, or have completed a briefing with their Drill Sergeant for Squad or Hell Let Loose.

One Life Operations

If an operation is an official one life event, troopers receive attendance credit for attending at least one hour or whenever they die, regardless of the time, whichever comes first.

Best Practice

Best practice for all levels of leadership involved in attendance tracking is for a screenshot of TeamSpeak to be taken at the beginning, during and at the end of each operational setting. In Arma, for element leaders, a Shactac hud could also be used to track attendance.

Slotting and Slot Priority

Due to the wide variety of MOS's and a number of troopers available in the Cavalry, a slotting priority and claim system is in place to ensure that slots are staffed by those most qualified for those positions, whilst still allowing the opportunity for other junior staff to fill those positions upon request, or when required. Only leadership and speciality slots are under this purview.

Operational Signups

To assert your "claim" for a speciality or leadership slot in an operation you must:

  • Sign up in the mission thread containing your desired leadership role ahead of the operational briefing (1 hour ahead of operation kickoff)
  • All levels of leadership (including pilots) must be in the appropriate Briefing/Debriefing TS channel at least 30 minutes prior to the start of the operation.

If you fail to complete any of the above requirements, your claim on the slot is forfeit and the next individual according to the below slot priority can take your slot.

Officer In Command Signups

If the member is applying for the OIC/Officer In Command position for the operation, in addition to the above requirements, the member must also adhere to the requirements outlined in 7CAV-DR-035 and the planning process outlined in 7CAV-DR-036.

Slot Priority List

Slot priority is based upon (in combination):

  • MOS matches the slot they are applying for.
  • Qualifications or certifications from classes which support the role.
  • Order of sign up.
Slotting Priority
Signed Up Correct MOS Qualified Priority
Yes Yes Yes 1st
Yes Yes No 2nd
Yes No No 3rd
No No No 4th

Highest Priority (1st Priority) is given to those who sign up, are from the MOS being represented and are qualified for the role they are signed up for.

OIC Prerogative

The OIC is the arbiter and end-all for slotting within the operation. For example; two individuals sign up for the same leadership slot. The OIC can adjust who is slotted in each role based upon the priority above, the order of slot claiming and who is in attendance at the briefing.

In the event that there are still slots left over, be civil, be kind. If you are the OIC, take up your responsibility to guide the other troopers to slot in a civil manner. Where possible, if slots or specialist roles are unclaimed, encourage junior leaders to take the position of those who have not had the opportunity to do so.

Be civil, respect your fellow members and have fun.

Slot Requests

Members can request access to a claimed slot either by contacting the member currently in that slot directly before or at the briefing, or by contacting the OIC. The member does not have to vacate their slot unless the OIC directs them to.

See Also