S1 HQ - Adding and Removing Personnel

From 7th Cavalry Wiki
Jump to navigation Jump to search


This is the Document Release Information
Article Number: 7CAV-DR-026
Scope: S1 HQ - Helpdesk
Version: Version 1.0
Effective Date: 07JUN20
Last Modified Date: DDMMMYYYY
Approving Authority: S1 OIC
Point of Contact: S1 OIC


Purpose

Provide guidance on the process of Adding and Removing personnel from the department.

Adding Personnel

Task Responsibilities
Adding a Clerk to MILPACS (This should be done by the MILPACS Department Lead)
  • Create post in Positions Announcements
  • Edit their MILPACS and add the secondary billet
  • Assign them to an AO and inform the AO Lead they have a new clerk
  • Have the clerk PM the AO Lead to set up time for training
  • Add them to the MILPACS Clerk Tracker
  • Add them to the MILPACS PM thread
  • Request owncloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Clerk to OPERATIONS (This should be done by the OPERATIONS NCOIC)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the AO Lead they have a new clerk
  • Have the clerk PM the AO Lead to set up time for training
  • Add them to the S1 Clerk Personnel/AOs tracker
  • Add them to the S1 Operations PM thread
  • Request owncloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
  • Complete the clerk training within 7 days of the ICS
Adding a Clerk to UNIFORMS (This should be done by the UNIFORMS NCOIC)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the lead they have a new clerk
  • Have the clerk PM the AO Lead to set up time for training
  • Add them to the S1 Uniforms tracker
  • Add them to the S1 Uniforms PM thread
  • Request owncloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Lead to a Sub-Department (This should be done by the Lead of the sub-department)
  • Create post in Positions Announcements
  • ICS them their responsibilities and announce in department PM
  • S1 Command Staff edits milpac and adds secondary billet.
  • Owncloud access - ask S1 Command staff for permissions bump
  • Google Drive Access
  • Tracker access - if applicable
Adding an Department Lead (This will be done by a member of the S1 Command Staff)
  • Create post in Positions Announcements
  • Owncloud access - ask S1 Command staff for permissions bump
  • Tracker access - if applicable
  • Google Drive Access (edit)
  • Audit access and revoke for prior staff.
  • Have new Department Lead create new department PM thread.
Adding an S1 Command Staff Element to the Department (This will be done by the S1 OIC or the IMO OIC)
  • Create post in Positions Announcements
  • Owncloud access - Setup Owncloud permissions
  • Tracker access - Share S1-Bot Acces
  • Google Drive Access (edit)
  • Audit access
  • Audit S1 Bot Password and inform current staff of changes
  • Include in any relevant PM
  • S1 OIC will issue an ICS in regards to expectations

Removing Personnel

Task Responsibilities
Removing a Clerk or AO Lead from a department (This goes for all departments)
  • Create post in Positions Announcements
  • Revoke Tracker access
  • Contact S1 Command staff to revoke owncloud permissions
  • Revoke Google Drive permissions
  • Revoke access from the department PM
Removing a department Head (This goes for all departments)
  • Create post in Positions Announcements
  • S1 Command Staff will revoke Tracker access
  • S1 Command staff will revoke owncloud permissions
  • S1 Command staff will revoke Google Drive permissions
  • The new Department Lead will revoke access from the department PM
Removing an S1 Command Staff Element
  • Create post in Positions Announcements
  • S1 Command Staff will revoke Tracker access
  • S1 Command staff will revoke owncloud permissions
  • S1 Command staff will revoke Google Drive permissions
  • Audit S1 Bot Password and inform current staff of changes
  • Revoke access in any relevant PM