Difference between revisions of "S1 HQ - Adding and Removing Personnel"

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(Created page with "Category:Archive {{DocRelInfo |articlenumber = 7CAV-DR-026 |scope = S1 HQ - Helpdesk |version = Version 1.0 |effectivedate = 07JUN20 |approvingauthority = S1 OIC |po...")
 
 
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|version  = Version 1.0
 
|version  = Version 1.0
 
|effectivedate  = 07JUN20
 
|effectivedate  = 07JUN20
|approvingauthority  = S1 OIC
+
|lastmodifieddate = 07JUL23
|pointofcontact  = S1 OIC
+
|approvingauthority  = S1 1IC
 +
|pointofcontact  = S1 1IC
 
}}
 
}}
  
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{| class="wikitable" style="width:90%; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
 
{| class="wikitable" style="width:90%; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|'''Task'''
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |'''Task'''
| style="width: 375px; text-align: center;" data-mce-style="width: 375px; text-align: center;"|'''Responsibilities'''
+
| style="width: 375px; text-align: center;" data-mce-style="width: 375px; text-align: center;" |'''Responsibilities'''
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Adding a Clerk to MILPACS (This should be done by the MILPACS Department Lead)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding a Clerk to MILPACS (This should be done by the MILPACS Department Lead)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* Edit their MILPACS and add the secondary billet
+
*Edit their MILPACS and add the secondary billet
* Assign them to an AO and inform the AO Lead they have a new clerk
+
*Assign them to an AO and inform the AO Senior they have a new clerk
* Have the clerk PM the AO Lead to set up time for training
+
*Have the clerk PM the AO Senior to set up time for training
* Add them to the MILPACS Clerk Tracker
+
*Add them to the MILPACS Clerk Tracker
* Add them to the MILPACS PM thread
+
*Add them to the MILPACS PM thread
* Request owncloud access from a member of the S1 Command Staff for the new clerk
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
* Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
+
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
* Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
+
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Adding a Clerk to OPERATIONS (This should be done by the OPERATIONS NCOIC)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding a Clerk to OPERATIONS (This should be done by the Operations Department Lead)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* Assign them to an AO and inform the AO Lead they have a new clerk
+
*Assign them to an AO and inform the AO Senior they have a new clerk
* Have the clerk PM the AO Lead to set up time for training
+
*Have the clerk PM the AO Senior to set up time for training
* Add them to the S1 Clerk Personnel/AOs tracker
+
*Add them to the S1 Clerk Personnel/AOs tracker
* Add them to the S1 Operations PM thread
+
*Add them to the S1 Operations PM thread
* Request owncloud access from a member of the S1 Command Staff for the new clerk
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
* Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
+
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
* Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
+
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
* Complete the clerk training within 7 days of the ICS
+
*Complete the clerk training within 7 days of the ICS
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Adding a Clerk to UNIFORMS (This should be done by the UNIFORMS NCOIC)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding a Clerk to UNIFORMS (This should be done by the Uniforms Department Lead)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* Assign them to an AO and inform the lead they have a new clerk
+
*Assign them to an AO and inform the Senior they have a new clerk
* Have the clerk PM the AO Lead to set up time for training
+
*Have the clerk PM the AO Senior to set up time for training
* Add them to the S1 Uniforms tracker
+
*Add them to the S1 Uniforms tracker
* Add them to the S1 Uniforms PM thread
+
*Add them to the S1 Uniforms PM thread
* Request owncloud access from a member of the S1 Command Staff for the new clerk
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
* Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
+
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
* Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
+
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Adding a Lead to a Sub-Department (This should be done by the Lead of the sub-department)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding a Clerk to CITATIONS (This should be done by the Citations Department Lead)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* ICS them their responsibilities and announce in department PM
+
*Assign them to an AO and inform the Senior they have a new clerk
* S1 Command Staff edits milpac and adds secondary billet.
+
*Have the clerk PM the AO Senior to set up time for training
* Owncloud access - ask S1 Command staff for permissions bump
+
*Add them to the S1 Citations tracker
* Google Drive Access
+
*Add them to the S1 Citations PM thread
* Tracker access - if applicable
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
 +
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 +
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Adding an Department Lead (This will be done by a member of the S1 Command Staff)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding a Senior to a Sub-Department (This should be done by the Lead of the sub-department)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* Owncloud access - ask S1 Command staff for permissions bump
+
*ICS them their responsibilities and announce in department PM
* Tracker access - if applicable
+
*S1 Command Staff edits milpac and adds secondary billet.
* Google Drive Access (edit)
+
*Nextcloud access - ask S1 Command staff for permissions bump
* Audit access and revoke for prior staff.
+
*Google Drive Access
* Have new Department Lead create new department PM thread.
+
*Tracker access - if applicable
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Adding an S1 Command Staff Element to the Department (This will be done by the S1 OIC or the IMO OIC)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding a Department Lead (This will be done by a member of the S1 Command Staff)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* Owncloud access - Setup Owncloud permissions
+
*Nextcloud access - ask S1 Command staff for permissions bump
* Tracker access - Share S1-Bot Acces
+
*Tracker access - if applicable
* Google Drive Access (edit)
+
*Google Drive Access (edit)
* Audit access
+
*Audit access and revoke for prior staff.
* Audit S1 Bot Password and inform current staff of changes
+
*Have new Department Lead create new department PM thread.
* Include in any relevant PM
+
|-
* S1 OIC will issue an ICS in regards to expectations
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding an S1 Command Staff Element to the Department (This will be done by the S1 1IC or the IMO 1IC)
 +
| style="width: 375px;" data-mce-style="width: 375px;" |
 +
*Create post in Positions Announcements
 +
*Nextcloud access - Setup Nextcloud permissions
 +
*Tracker access - Share S1-Bot Access
 +
*Google Drive Access (edit)
 +
*Audit access
 +
*Audit S1 Bot Password and inform current staff of changes
 +
*Include in any relevant PM
 +
*S1 1IC will issue an ICS in regards to expectations
 
|-
 
|-
 
|}
 
|}
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{| class="wikitable" style="width:90%; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
 
{| class="wikitable" style="width:90%; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|'''Task'''
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |'''Task'''
| style="width: 375px; text-align: center;" data-mce-style="width: 375px; text-align: center;"|'''Responsibilities'''
+
| style="width: 375px; text-align: center;" data-mce-style="width: 375px; text-align: center;" |'''Responsibilities'''
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Removing a Clerk or AO Lead from a department (This goes for all departments)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Removing a Clerk or AO Lead from a department (This goes for all departments)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* Revoke Tracker access
+
*Revoke Tracker access
* Contact S1 Command staff to revoke owncloud permissions
+
*Contact S1 Command staff to revoke Nextcloud permissions
* Revoke Google Drive permissions
+
*Revoke Google Drive permissions
* Revoke access from the department PM
+
*Revoke access from the department PM
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Removing a department Lead (This goes for all departments)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Removing a department Lead (This goes for all departments)
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* S1 Command Staff will revoke Tracker access
+
*S1 Command Staff will revoke Tracker access
* S1 Command staff will revoke owncloud permissions
+
*S1 Command staff will revoke Nextcloud permissions
* S1 Command staff will revoke Google Drive permissions
+
*S1 Command staff will revoke Google Drive permissions
* The new Department Lead will revoke access from the department PM
+
*The new Department Lead will revoke access from the department PM
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Removing an S1 Command Staff Element
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Removing an S1 Command Staff Element
| style="width: 375px;" data-mce-style="width: 375px;"|  
+
| style="width: 375px;" data-mce-style="width: 375px;" |
* Create post in Positions Announcements
+
*Create post in Positions Announcements
* S1 Command Staff will revoke Tracker access
+
*S1 Command Staff will revoke Tracker access
* S1 Command staff will revoke owncloud permissions
+
*S1 Command staff will revoke Nextcloud permissions
* S1 Command staff will revoke Google Drive permissions
+
*S1 Command staff will revoke Google Drive permissions
* Audit S1 Bot Password and inform current staff of changes
+
*Audit S1 Bot Password and inform current staff of changes
* Revoke access in any relevant PM
+
*Revoke access in any relevant PM
 
|-
 
|-
 +
|}

Latest revision as of 18:26, 7 July 2023


This is the Document Release Information
Article Number: 7CAV-DR-026
Scope: S1 HQ - Helpdesk
Version: Version 1.0
Effective Date: 07JUN20
Last Modified Date: 07JUL23
Approving Authority: S1 1IC
Point of Contact: S1 1IC


Purpose

Provide guidance on the process of Adding and Removing personnel from the department.

Adding Personnel

Task Responsibilities
Adding a Clerk to MILPACS (This should be done by the MILPACS Department Lead)
  • Create post in Positions Announcements
  • Edit their MILPACS and add the secondary billet
  • Assign them to an AO and inform the AO Senior they have a new clerk
  • Have the clerk PM the AO Senior to set up time for training
  • Add them to the MILPACS Clerk Tracker
  • Add them to the MILPACS PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Clerk to OPERATIONS (This should be done by the Operations Department Lead)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the AO Senior they have a new clerk
  • Have the clerk PM the AO Senior to set up time for training
  • Add them to the S1 Clerk Personnel/AOs tracker
  • Add them to the S1 Operations PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
  • Complete the clerk training within 7 days of the ICS
Adding a Clerk to UNIFORMS (This should be done by the Uniforms Department Lead)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the Senior they have a new clerk
  • Have the clerk PM the AO Senior to set up time for training
  • Add them to the S1 Uniforms tracker
  • Add them to the S1 Uniforms PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Clerk to CITATIONS (This should be done by the Citations Department Lead)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the Senior they have a new clerk
  • Have the clerk PM the AO Senior to set up time for training
  • Add them to the S1 Citations tracker
  • Add them to the S1 Citations PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Senior to a Sub-Department (This should be done by the Lead of the sub-department)
  • Create post in Positions Announcements
  • ICS them their responsibilities and announce in department PM
  • S1 Command Staff edits milpac and adds secondary billet.
  • Nextcloud access - ask S1 Command staff for permissions bump
  • Google Drive Access
  • Tracker access - if applicable
Adding a Department Lead (This will be done by a member of the S1 Command Staff)
  • Create post in Positions Announcements
  • Nextcloud access - ask S1 Command staff for permissions bump
  • Tracker access - if applicable
  • Google Drive Access (edit)
  • Audit access and revoke for prior staff.
  • Have new Department Lead create new department PM thread.
Adding an S1 Command Staff Element to the Department (This will be done by the S1 1IC or the IMO 1IC)
  • Create post in Positions Announcements
  • Nextcloud access - Setup Nextcloud permissions
  • Tracker access - Share S1-Bot Access
  • Google Drive Access (edit)
  • Audit access
  • Audit S1 Bot Password and inform current staff of changes
  • Include in any relevant PM
  • S1 1IC will issue an ICS in regards to expectations

Removing Personnel

Task Responsibilities
Removing a Clerk or AO Lead from a department (This goes for all departments)
  • Create post in Positions Announcements
  • Revoke Tracker access
  • Contact S1 Command staff to revoke Nextcloud permissions
  • Revoke Google Drive permissions
  • Revoke access from the department PM
Removing a department Lead (This goes for all departments)
  • Create post in Positions Announcements
  • S1 Command Staff will revoke Tracker access
  • S1 Command staff will revoke Nextcloud permissions
  • S1 Command staff will revoke Google Drive permissions
  • The new Department Lead will revoke access from the department PM
Removing an S1 Command Staff Element
  • Create post in Positions Announcements
  • S1 Command Staff will revoke Tracker access
  • S1 Command staff will revoke Nextcloud permissions
  • S1 Command staff will revoke Google Drive permissions
  • Audit S1 Bot Password and inform current staff of changes
  • Revoke access in any relevant PM