Difference between revisions of "S1 HQ - Adding and Removing Personnel"

From 7th Cavalry Wiki
Jump to navigation Jump to search
m
Tag: visualeditor
Line 6: Line 6:
 
|version  = Version 1.0
 
|version  = Version 1.0
 
|effectivedate  = 07JUN20
 
|effectivedate  = 07JUN20
|approvingauthority  = S1 OIC
+
|approvingauthority  = S1 1IC
|pointofcontact  = S1 OIC
+
|pointofcontact  = S1 1IC
 
}}
 
}}
  
Line 28: Line 28:
 
*Add them to the MILPACS Clerk Tracker
 
*Add them to the MILPACS Clerk Tracker
 
*Add them to the MILPACS PM thread
 
*Add them to the MILPACS PM thread
*Request owncloud access from a member of the S1 Command Staff for the new clerk
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
 
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
 
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Line 39: Line 39:
 
*Add them to the S1 Clerk Personnel/AOs tracker
 
*Add them to the S1 Clerk Personnel/AOs tracker
 
*Add them to the S1 Operations PM thread
 
*Add them to the S1 Operations PM thread
*Request owncloud access from a member of the S1 Command Staff for the new clerk
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
 
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
 
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Line 51: Line 51:
 
*Add them to the S1 Uniforms tracker
 
*Add them to the S1 Uniforms tracker
 
*Add them to the S1 Uniforms PM thread
 
*Add them to the S1 Uniforms PM thread
*Request owncloud access from a member of the S1 Command Staff for the new clerk
+
*Request Nextcloud access from a member of the S1 Command Staff for the new clerk
 
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 
*Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
 
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
 
*Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Line 60: Line 60:
 
*ICS them their responsibilities and announce in department PM
 
*ICS them their responsibilities and announce in department PM
 
*S1 Command Staff edits milpac and adds secondary billet.
 
*S1 Command Staff edits milpac and adds secondary billet.
*Owncloud access - ask S1 Command staff for permissions bump
+
*Nextcloud access - ask S1 Command staff for permissions bump
 
*Google Drive Access
 
*Google Drive Access
 
*Tracker access - if applicable
 
*Tracker access - if applicable
Line 67: Line 67:
 
| style="width: 375px;" data-mce-style="width: 375px;" |
 
| style="width: 375px;" data-mce-style="width: 375px;" |
 
*Create post in Positions Announcements
 
*Create post in Positions Announcements
*Owncloud access - ask S1 Command staff for permissions bump
+
*Nextcloud access - ask S1 Command staff for permissions bump
 
*Tracker access - if applicable
 
*Tracker access - if applicable
 
*Google Drive Access (edit)
 
*Google Drive Access (edit)
Line 73: Line 73:
 
*Have new Department Lead create new department PM thread.
 
*Have new Department Lead create new department PM thread.
 
|-
 
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding an S1 Command Staff Element to the Department (This will be done by the S1 OIC or the IMO OIC)
+
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;" |Adding an S1 Command Staff Element to the Department (This will be done by the S1 1IC or the IMO 1IC)
 
| style="width: 375px;" data-mce-style="width: 375px;" |
 
| style="width: 375px;" data-mce-style="width: 375px;" |
 
*Create post in Positions Announcements
 
*Create post in Positions Announcements
*Owncloud access - Setup Owncloud permissions
+
*Nextcloud access - Setup Nextcloud permissions
 
*Tracker access - Share S1-Bot Access
 
*Tracker access - Share S1-Bot Access
 
*Google Drive Access (edit)
 
*Google Drive Access (edit)
Line 82: Line 82:
 
*Audit S1 Bot Password and inform current staff of changes
 
*Audit S1 Bot Password and inform current staff of changes
 
*Include in any relevant PM
 
*Include in any relevant PM
*S1 OIC will issue an ICS in regards to expectations
+
*S1 1IC will issue an ICS in regards to expectations
 
|-
 
|-
 
|}
 
|}
Line 96: Line 96:
 
*Create post in Positions Announcements
 
*Create post in Positions Announcements
 
*Revoke Tracker access
 
*Revoke Tracker access
*Contact S1 Command staff to revoke owncloud permissions
+
*Contact S1 Command staff to revoke Nextcloud permissions
 
*Revoke Google Drive permissions
 
*Revoke Google Drive permissions
 
*Revoke access from the department PM
 
*Revoke access from the department PM
Line 104: Line 104:
 
*Create post in Positions Announcements
 
*Create post in Positions Announcements
 
*S1 Command Staff will revoke Tracker access
 
*S1 Command Staff will revoke Tracker access
*S1 Command staff will revoke owncloud permissions
+
*S1 Command staff will revoke Nextcloud permissions
 
*S1 Command staff will revoke Google Drive permissions
 
*S1 Command staff will revoke Google Drive permissions
 
*The new Department Lead will revoke access from the department PM
 
*The new Department Lead will revoke access from the department PM
Line 112: Line 112:
 
*Create post in Positions Announcements
 
*Create post in Positions Announcements
 
*S1 Command Staff will revoke Tracker access
 
*S1 Command Staff will revoke Tracker access
*S1 Command staff will revoke owncloud permissions
+
*S1 Command staff will revoke Nextcloud permissions
 
*S1 Command staff will revoke Google Drive permissions
 
*S1 Command staff will revoke Google Drive permissions
 
*Audit S1 Bot Password and inform current staff of changes
 
*Audit S1 Bot Password and inform current staff of changes

Revision as of 11:59, 18 June 2023


This is the Document Release Information
Article Number: 7CAV-DR-026
Scope: S1 HQ - Helpdesk
Version: Version 1.0
Effective Date: 07JUN20
Last Modified Date: DDMMMYYYY
Approving Authority: S1 1IC
Point of Contact: S1 1IC


Purpose

Provide guidance on the process of Adding and Removing personnel from the department.

Adding Personnel

Task Responsibilities
Adding a Clerk to MILPACS (This should be done by the MILPACS Department Head)
  • Create post in Positions Announcements
  • Edit their MILPACS and add the secondary billet
  • Assign them to an AO and inform the AO Lead they have a new clerk
  • Have the clerk PM the AO Lead to set up time for training
  • Add them to the MILPACS Clerk Tracker
  • Add them to the MILPACS PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Clerk to OPERATIONS (This should be done by the Operations Department Head)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the AO Lead they have a new clerk
  • Have the clerk PM the AO Lead to set up time for training
  • Add them to the S1 Clerk Personnel/AOs tracker
  • Add them to the S1 Operations PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
  • Complete the clerk training within 7 days of the ICS
Adding a Clerk to UNIFORMS (This should be done by the UNIFORMS Department Head)
  • Create post in Positions Announcements
  • Assign them to an AO and inform the lead they have a new clerk
  • Have the clerk PM the AO Lead to set up time for training
  • Add them to the S1 Uniforms tracker
  • Add them to the S1 Uniforms PM thread
  • Request Nextcloud access from a member of the S1 Command Staff for the new clerk
  • Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
  • Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Lead to a Sub-Department (This should be done by the Head of the sub-department)
  • Create post in Positions Announcements
  • ICS them their responsibilities and announce in department PM
  • S1 Command Staff edits milpac and adds secondary billet.
  • Nextcloud access - ask S1 Command staff for permissions bump
  • Google Drive Access
  • Tracker access - if applicable
Adding a Department Head (This will be done by a member of the S1 Command Staff)
  • Create post in Positions Announcements
  • Nextcloud access - ask S1 Command staff for permissions bump
  • Tracker access - if applicable
  • Google Drive Access (edit)
  • Audit access and revoke for prior staff.
  • Have new Department Lead create new department PM thread.
Adding an S1 Command Staff Element to the Department (This will be done by the S1 1IC or the IMO 1IC)
  • Create post in Positions Announcements
  • Nextcloud access - Setup Nextcloud permissions
  • Tracker access - Share S1-Bot Access
  • Google Drive Access (edit)
  • Audit access
  • Audit S1 Bot Password and inform current staff of changes
  • Include in any relevant PM
  • S1 1IC will issue an ICS in regards to expectations

Removing Personnel

Task Responsibilities
Removing a Clerk or AO Lead from a department (This goes for all departments)
  • Create post in Positions Announcements
  • Revoke Tracker access
  • Contact S1 Command staff to revoke Nextcloud permissions
  • Revoke Google Drive permissions
  • Revoke access from the department PM
Removing a department Head (This goes for all departments)
  • Create post in Positions Announcements
  • S1 Command Staff will revoke Tracker access
  • S1 Command staff will revoke Nextcloud permissions
  • S1 Command staff will revoke Google Drive permissions
  • The new Department Lead will revoke access from the department PM
Removing an S1 Command Staff Element
  • Create post in Positions Announcements
  • S1 Command Staff will revoke Tracker access
  • S1 Command staff will revoke Nextcloud permissions
  • S1 Command staff will revoke Google Drive permissions
  • Audit S1 Bot Password and inform current staff of changes
  • Revoke access in any relevant PM