RRD - Enlistment Processing
| This is the Document Release Information | |
| Article Number: | 7CAV-DR-032 |
| Scope: | Regimental Recruiting Department - Enlistment Processing |
| Version: | Version 1.0 |
| Effective Date: | 07JUL2020 |
| Last Modified Date: | DDMMMYYYY |
| Approving Authority: | ROO OIC |
| Point of Contact: | ROO XO |
Enlistment Processing
The purpose of this SOP is to outline the process so that all members are aware of what happens once someone posts an application for enlistment.
Once the individual has submitted there application IMO bot will post it. Once this is done it gets handed off to a RRD Processing Clerk who sends a welcome letter. Processing Clerks check to ensure that the name is valid outline in SOP - RRD- Processing -002 , that there is no recent VAC ban in the last five years, and that the person is not under age based on there application information. Processing Clerks are allowed up to 24 hours to send the welcome letter however because of current staffing most that an applicant will usually wait before a welcome letter is sent is 0-4 hours. If there are issues with there application (ie a name change) or anything of that nature is handled by the RRD processing clerk staff.
Once any issues are fixed or a new name is chosen and they wish to proceed to continue there enlistment is marked Approved through the enlistment management system. A S1 Clerk will then create there MILPACs and mark it S1 Completed. Once this is done the Processing Clerk Staff will then sort the application through the enlistment management tool and they are then handed off to RTC to do their boot camp.
Welcome Letters
The purpose of the RRD Welcome Letter SOP is to establish what the RRD Welcome letter is for and provide the text of the welcome letter. The RRD Welcome letter provides details on the time commitment expected after someone enlists. It dictates the attending 1 Section Practice a week, posting at least once a week on your assigned sections Roll Call thread, and information on how to join TeamSpeak and link your TS identity to your forums account after their MILPACs is created. Follow the SOP for Processing Enlistments at all times, this is here to be an easy reference for the text of the PM.
Hi <Lastname.Initial>,
Before we process your enlistment, there are several things we want to make sure you are aware of:
- In the Cav, you must attend a regularly scheduled weekly section practice, for example: Sundays at 1400 eastern every week. We have roughly 30 squads, so there are lots of times to choose from. You can see those here: https://7cav.us/threads/1st-battalion-section-practice-times.56945/
- In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.
- If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak
- Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.
- Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH
- Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.
Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.
If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.
Thank you,
The Regimental Recruiting Team
Hi <Lastname.Initial>,
Before we process your enlistment, there are several things we want to make sure you are aware of:
- In the Cav, you must attend a regularly scheduled weekly section practice, for example: Sundays at 1400 eastern every week. We have roughly 30 squads, so there are lots of times to choose from. You can see those here: https://7cav.us/threads/2nd-battalion-section-practice-times.52474/
- In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.
- If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak
- Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.
- Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH
- Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.
Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.
If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.
Thank you,
The Regimental Recruiting Team
Hi <Lastname.Initial>,
Before we process your enlistment, there are several things we want to make sure you are aware of:
- In the Cav, you must attend a regularly scheduled weekly section practice, for example: Right now there is one Section Practice for War Thunder and it meets at 1700z (1000MST) on Sundays (1300 EST). The primary point of contact for the War Thunder Starter Platoon is CW2 Emerson @Emerson.D
- In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.
- If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak
- Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.
- Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH
- Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.
Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.
If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.
Thank you,
The Regimental Recruiting Team
Hi <Lastname.Initial>,
Before we process your enlistment, there are several things we want to make sure you are aware of:
- In the Cav, you must attend a regularly scheduled weekly section practice, for example: Right now there is there are meetings for organized gameplay on Sundays and Monday nights right now. The primary point of contact for the PlanetSide 2 Starter Platoon is CPT Lombardi @Lombardi.M
- In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.
- If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak
- Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.
- Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH
- Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.
Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.
If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.
Thank you,
The Regimental Recruiting Team
Hi <Lastname.Initial>,
Before we process your enlistment, there are several things we want to make sure you are aware of:
- In the Cav, you must attend a regularly scheduled weekly section practice, for example: At this time this is still being worked out. The primary point of contact for the Escape From Tarkov Starter Platoon is 2LT Sharkey @Sharkey.D and CPL Dracbourne @Dracborne.W
- In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.
- If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak
- Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.
- Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH
- Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.
Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.
If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.
Thank you,
The Regimental Recruiting Team
The Sending of Welcome Letters
Welcome letters are to be sent within 24 hours of there application being posted. Paragraphs (4) are optional depending on the information described in the IMO bot posting on there Application. A Name Change may be requested on the grounds that it does not meet naming conventions per SOP - RRD - Processing - 002, or it already taken. The 3rd optional paragraph 4 is only sent in the event that an applicant has indicated that they are already a member of another FPS organization.
Once someone has responded that they would like to continue or any issues have been cleared and they wish to continue a response will be sent.
Welcome Letter Responses
The below message will be used when replying to an affirmative message that someone wishes to continue there application process.
I will now process your enlistment. The next step is for you to complete your recruit briefing. This typically takes several days to arrange. Watch your inbox on the forums for a message from a Drill Instructor. In the meantime, follow this guide and get yourself into TeamSpeak if you haven’t already. https://wiki.7cav.us/index.php/Teamspeak
If you have any questions, please feel free to reply here.
Thank You,
The Regimental Recruiting Team
