| This is the Document Release Information
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| Article Number:
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7CAV-DR-026
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| Scope:
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S1 HQ - Helpdesk
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| Version:
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Version 1.0
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| Effective Date:
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07JUN20
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| Last Modified Date:
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DDMMMYYYY
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| Approving Authority:
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S1 1IC
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| Point of Contact:
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S1 1IC
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Purpose
Provide guidance on the process of Adding and Removing personnel from the department.
Adding Personnel
| Task
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Responsibilities
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| Adding a Clerk to MILPACS (This should be done by the MILPACS Department Lead)
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- Create post in Positions Announcements
- Edit their MILPACS and add the secondary billet
- Assign them to an AO and inform the AO Lead they have a new clerk
- Have the clerk PM the AO Lead to set up time for training
- Add them to the MILPACS Clerk Tracker
- Add them to the MILPACS PM thread
- Request Nextcloud access from a member of the S1 Command Staff for the new clerk
- Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
- Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
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| Adding a Clerk to OPERATIONS (This should be done by the Operations Department Lead)
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- Create post in Positions Announcements
- Assign them to an AO and inform the AO Lead they have a new clerk
- Have the clerk PM the AO Lead to set up time for training
- Add them to the S1 Clerk Personnel/AOs tracker
- Add them to the S1 Operations PM thread
- Request Nextcloud access from a member of the S1 Command Staff for the new clerk
- Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
- Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
- Complete the clerk training within 7 days of the ICS
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| Adding a Clerk to UNIFORMS (This should be done by the UNIFORMS Department Lead)
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- Create post in Positions Announcements
- Assign them to an AO and inform the lead they have a new clerk
- Have the clerk PM the AO Lead to set up time for training
- Add them to the S1 Uniforms tracker
- Add them to the S1 Uniforms PM thread
- Request Nextcloud access from a member of the S1 Command Staff for the new clerk
- Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not
- Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
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| Adding a Lead to a Sub-Department (This should be done by the Head of the sub-department)
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- Create post in Positions Announcements
- ICS them their responsibilities and announce in department PM
- S1 Command Staff edits milpac and adds secondary billet.
- Nextcloud access - ask S1 Command staff for permissions bump
- Google Drive Access
- Tracker access - if applicable
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| Adding a Department Lead (This will be done by a member of the S1 Command Staff)
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- Create post in Positions Announcements
- Nextcloud access - ask S1 Command staff for permissions bump
- Tracker access - if applicable
- Google Drive Access (edit)
- Audit access and revoke for prior staff.
- Have new Department Lead create new department PM thread.
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| Adding an S1 Command Staff Element to the Department (This will be done by the S1 1IC or the IMO 1IC)
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- Create post in Positions Announcements
- Nextcloud access - Setup Nextcloud permissions
- Tracker access - Share S1-Bot Access
- Google Drive Access (edit)
- Audit access
- Audit S1 Bot Password and inform current staff of changes
- Include in any relevant PM
- S1 1IC will issue an ICS in regards to expectations
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Removing Personnel
| Task
|
Responsibilities
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| Removing a Clerk or AO Lead from a department (This goes for all departments)
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- Create post in Positions Announcements
- Revoke Tracker access
- Contact S1 Command staff to revoke Nextcloud permissions
- Revoke Google Drive permissions
- Revoke access from the department PM
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| Removing a department Lead (This goes for all departments)
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- Create post in Positions Announcements
- S1 Command Staff will revoke Tracker access
- S1 Command staff will revoke Nextcloud permissions
- S1 Command staff will revoke Google Drive permissions
- The new Department Lead will revoke access from the department PM
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| Removing an S1 Command Staff Element
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- Create post in Positions Announcements
- S1 Command Staff will revoke Tracker access
- S1 Command staff will revoke Nextcloud permissions
- S1 Command staff will revoke Google Drive permissions
- Audit S1 Bot Password and inform current staff of changes
- Revoke access in any relevant PM
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