Accountability System at the Regimental Headquarters Level

This is the Document Release Information
Article Number:	7CAV-R-000
Scope:	Accountability System at the Regimental Headquarters Level
Version:	Version 1.0
Effective Date:	26 MAR 2020
Last Modified Date:	DDMMMYYYY
Approving Authority:	Regimental Commanding Officer
Point of Contact:	Regimental Chief of Staff

General Staff Roles and Responsibilities

The General Staff includes the senior leadership of the Regiment, who provide operational Command and Control, as well as control of all administration and real-life support of the unit. They include all General Officers and the Regimental Command Sergeant Major.

General of the Army – Regimental Commanding Officer – Governance of the General Staff

Daily

• Take Care of Troopers - When on TeamSpeak be available for your troopers. Be prompt when responding to requests for assistance over TeamSpeak, Discord, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Administrative tasks - Ensure recommendation approvals, appointments and the business of the General Staff is completed in a timely manner.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• Promotions and Award Recommendations – Follow Regimental SOP in regards to promotion and award recommendations passed up from within the Battalion. Perform spot checks to ensure no one who meets promotion requirements has been overlooked.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.

Weekly

• CSC Actions - Work with your General Staff to review and ensure a weekly review of open tasks within the Staff is held no later than 0700HRS Zulu every Sunday.
• Follow up - Follow up with General Staff, coach and counsel as required. Work with General Staff to resolve any issues that arise during the week. Ensure Developmental Counselling Statements (DCS) and Letters of Reprimand (LoR) documents are being processed as required.
• Strategy Development - Spend at least one hour per week focused on development of the General Staff and its strategy in the current climate. Setting policy and direction at this level, and making your intent clear is essential in enabling subordinate leaders to execute that intent.

Monthly

• Accountability - Ensure you are attending one Squad / Section practice / Operation / Special Event a month within the Cav.
• Unit Growth - Focus efforts on growth of the 7th Cavalry. This can be through organizing and encouraging events on the public servers, as well as leading by example when it comes to playing and recruiting on the public servers and offering support to Starter Platoons.
• Leadership Development - Spend time with different Generals, Department OICs and Battalion Commanders on a monthly basis, ensuring they understand our vision and their part in it. Mentor them as required.
• Meetings - Attend the Command Staff Call meetings and chair any Regimental meetings.
• Finances – Make public the financial situation of the unit in the form of a treasurer's balance report.
• Donations – Make public the donation medal/ribbon recommendations statutorily awarded.

Annually

• Finances – Make public the financial situation of the unit in the form of a treasurer's balance report summarizing the previous financial year.
• State of the Cavalry – Make an address summarizing the achievements of the unit in the last year, and the vision for the future.
• Lifetime Awards – Review and if appropriate approve recommendations for Lifetime Achievement awards to be presented annually to those Troopers, NCOs or Officers as appropriate for the BG Krazee and CSM Coldblud awards.

General – Regimental Executive Officer – Administration of the General Staff, Chief Judge Advocate

Daily

• Take Care of Troopers - When on TeamSpeak be available for your troopers. Be prompt when responding to requests for assistance over TeamSpeak, Discord, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Administrative tasks - Ensure recommendation approvals, appointments and the business of the General Staff is completed in a timely manner.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• CJAG – Occupy the senior disciplinarian role in the 7th Cavalry by managing the Judge Advocate General department, and overseeing all actions associated to this department.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.

Weekly

• CSC Actions - Work with the General Staff to review and ensure attendance or written submission to a weekly review of open tasks within the Staff held no later than 0700HRS Zulu every Sunday.
• Review the Generals Hotline and provide responses where deemed necessary.

Monthly

• Accountability - Ensure you are attending one Squad / Section practice / Operation / Special Event a month within the Cav.
• Leadership Development - Spend time with different Generals, Department OICs and Battalion Commanders on a monthly basis, ensuring they understand our vision and their part in it. Mentor them as required.
• Meetings - Attend the Command Staff Call meetings and chair any Regimental meetings that the CO is absent at.

Annually

• Discipline – Provide a summary report to the Regimental Commanding Officer on disciplinary actions at and above Article 15 in the last 12 months.
• SOPs and Policy – Review each SOP and Policy and make recommendations for changes to the Regimental Commanding Officer.
• State of the Cavalry – Provide a commentary report on the year in review to be included in the State of the Cavalry Address.

Lieutenant General – Regimental Chief of Staff – Governance of the Battalions, Training and Doctrine

Daily

• Take Care of Troopers - When on TeamSpeak be available for your troopers. Be prompt when responding to requests for assistance over TeamSpeak, Discord, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Engage in activities of oversight on the following:
  • Battalion Staff: Ensuring they adhere to Regimental SOP / Policy and working to the intent of the Regimental Commanding Officer.
  • Departments: All in general but specifically S6, S3, S1, Starter Platoon and Special Projects Division and finally the Wiki Administration Group, ensuring they adhere to Regimental SOP / Policy, and are working to the intent of the Regimental Commanding Officer.
    • Administrative tasks - Ensure recommendation approvals, appointments and the business of the General Staff is completed in a timely manner.
  • Medal Recs above Bronze Stars – as recommendations below this are delegated to S1.
  • Promotions above Battalion Staff and Department Staff, as appointments below this are made by Unit Commanders.
  • Promotions to Second Lieutenant – after a candidate completes ODS or is Waived by due process.
  • Veto of appointments to be made by subordinates under special circumstances by Private Message and in writing prior to changing a post.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.

Weekly

• Conduct a review of open disciplinary appeals and their associated follow up actions (i.e. forwarding to CJAG) no later than 0700 Mondays.
• Make general announcements on behalf of the Regimental Staff.
• CSC Actions - Work with the General Staff to review and ensure attendance or written submission to a weekly review of open tasks within the Staff held no later than 0700HRS Zulu every Sunday.
• Ensure the Battalion Staff have complied with the Battalion Staff ICS – Counsel and correct divergence.

Monthly

• Accountability - Ensure you are attending one Squad / Section practice / Operation / Special Event a month within the Cav.
• Short-term projects by definition of the General Staff or on own initiative.
• Review the progress of new games development (Special Projects Department).
• Organization of Command Staff and Regimental Meetings.
• Chair the Command Staff Call meetings, and attend any Regimental Meetings. Chair Regimental meetings in the absence of both the CO and the XO.
• Review Battalion Health and recent reports with unit commanders, and coach and counsel as necessary.
• Review Department effectiveness with OICs or XOs in their absence, and coach and counsel as necessary.
• Coach and mentor all Officers and Senior NCOs in the Regiment by means of a regular 1:1.
• Delegate all tasks not accomplish-able within the time-frames required or a regular basis to the Aide to the Chief of Staff where relevant.

Annually

• Produce a report for the Regimental Commanding Officer to form part of the State of the Cavalry address.
  • Include achievements from all Line Units (by AO).
  • Include achievements from Departments.
• Recommend Troopers, NCOs and Officers for Lifetime Achievement Awards.

Brigadier to Major General – Adjutant General – Governance of Recruitment, Indoctrination, and Administration

Daily

• Take Care of Troopers - When on TeamSpeak be available for your troopers. Be prompt when responding to requests for assistance over TeamSpeak, Discord, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Engage in activities of oversight on the following:
  • Departments: ROO / RRD / RTC - ensuring they adhere to Regimental SOP / Policy, and are working to the intent of the Regimental Commanding Officer.
    • Administrative tasks - Ensure recommendation approvals and appointments are completed in a timely manner for:
  • RTC Graduation postings including Honor Graduate
  • RRD Staff appointments
  • RTC Staff appointments
  • Veto of appointments to be made by subordinates under special circumstances by Private Message and in writing prior to changing a post.
  • Statutory awards to be recommended by subordinates within their scope of authority.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.

Weekly

• Conduct a review of open enlistment, re-enlistment applications, as well as recruit folders to check for staleness no later than 0700 Mondays.
• CSC Actions - Work with the General Staff to review and ensure attendance or written submission to a weekly review of open tasks within the Staff held no later than 0700HRS Zulu every Sunday.

Monthly

• Short-term projects by definition of the General Staff or on own initiative.
• Chair the Command Staff Call meetings, and attend any Regimental Meetings. Chair Regimental meetings in the absence of all of the CO, XO and CoS (or his appointed Aide).
• Review ROO department effectiveness with OICs or XOs in their absence, and coach and counsel as necessary

Annually

• Produce a report for the Regimental Commanding Officer to form part of the State of the Cavalry address.
  • Include achievements from Departments.
  • Annual statistics from RRD and RTC.
• Recommend Troopers, NCOs and Officers for Lifetime Achievement Awards.

Command Sergeant Major - Oversight of Training, Development and Non Commissioned Officer Training

Daily

• Take care of Troopers - When on TeamSpeak and Discord be available to talk to people.
• Approve and appoint the promotion proposals of Battalion Sergeant Major.
• Work alongside and support the Battalion Sergeant Major’s to ensure all companies are running effectively.
• Pass information both up and down the chain of command in an accurate and timely manner as required.
• Counseling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.

Weekly

• Attend at least one Section Practice across any of the Official games supported by the 7th Cavalry Gaming Regiment.
• Leadership Development - Spend time with Battalion Sergeant Major on a weekly basis and ensure they understand our vision and their part in it. Support them as required. This can be done verbally or written.

Monthly

• Leadership Development - Spend time with a Battalion Sergeant Major and a Company First Sergeant on a monthly basis and ensure they understand our vision and their part in it. Support them as required.
• Required to attend the Command Staff Call and Quarterly Regimental Meeting.
• Attend 1 FTX and 1 Operation for any Area of Operations of the Official games supported by the 7th Cavalry Gaming Regiment within 1 month.

Non Commissioned Officer Academy & S7 Oversight

• The Command Sergeant Major should be available to instruct both phases of the Non-Commissioned Officer Academy syllabus when it is hosted.
• The Command Sergeant Major is the Non-Commissioned Officer-in-Charge of the Non-Commissioned Officer Academy. They are also the Regimental overseer of the S7 Training Department.

The Command Sergeant Major will report directly to the Regimental Commander.