General Staff - Duties and Responsibilities

This is the Document Release Information
Article Number:	7CAV-R-000
Scope:	Accountability System at the Regimental Headquarters Level
Version:	Version 1.0
Effective Date:	26 MAR 2020
Last Modified Date:	DDMMMYYYY
Approving Authority:	Regimental Commanding Officer
Point of Contact:	Regimental Chief of Staff

Role of General Staff

The General Staff includes the senior leadership of the Regiment, who provide operational command and control, as well as control of all administration and real-life support of the unit. General Staff is comprised of the following:

• Regimental Commanding Officer
• Regimental Executive Officer
• Regimental Chief of Staff
• Regimental Recruiting Oversight Officer
• Regimental Adjutant General
• Regimental Command Sergeant Major

Responsibilities

The following is a list of basic responsibilities. It is not intended to be an exhaustive list of all responsibilities, merely the base from which to start.

• Responsible for the ongoing health and morale of the Regiment in all respects.
• Set policy for the Regiment.
• Enforce all existing rules, regulations, SOP, etc.
• Be available to the troopers of the Regiment at all times when online.
• Perform administrative duties associated with the Regiment, i.e. reports, discipline.
• Train and directly supervise Battalion Staff, Departmental HQ's, and Regimental Staff as required.
• Conduct Regimental Meetings and Command Staff Calls.

Regimental Commanding Officer – Governance of the General Staff

Daily

• Take Care of Troopers - When on Discord or TeamSpeak be available for your troopers. Be prompt when responding to requests for assistance over Discord, Teamspeak, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Administrative tasks - Ensure proposals, recommendation approvals, appointments, and the business of the General Staff are completed in a timely manner.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• Promotions and Award Recommendations – Follow Regimental SOP in regards to promotion and award recommendations. Perform spot checks to ensure no one who meets promotion requirements has been overlooked.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.

Weekly

• Follow up - Follow up with General Staff, coach and counsel as required. Work with General Staff to resolve any issues that arise during the week.
• Strategy Development - Spend at least one hour per week focused on development of the General Staff and its strategy in the current climate. Setting policy and direction at this level, and making your intent clear is essential in enabling subordinate leaders to execute that intent.

Monthly

• Policy - Work with General Staff to set policy for the entire Regiment as required.
• Leadership Development - Spend time with different Generals on a monthly basis, ensuring they understand our vision and their part in it. Mentor them as required.
• Meetings - Attend the Command Staff Call meetings and chair any Regimental Meetings.
• Finances – Oversee finances of the unit and share the financial situation of the unit in the form of a treasurer's balance report.
• Donations – Oversee donations and produce the donation medal/ribbon awards statutorily awarded.

Annually

• Finances – Share the financial situation of the unit in the form of a treasurer's balance report summarizing the previous financial year.
• Lifetime Awards – Review and if appropriate approve recommendations to be presented annually to those Troopers, NCOs or Officers as appropriate for the BG Krazee and CSM Coldblud Lifetime Achievement awards.

Regimental Executive Officer – Administration of the General Staff, Security Operations, and Chief Judge Advocate

Daily

• Take Care of Troopers - When on Discord or Teamspeak, be available for your troopers. Be prompt when responding to requests for assistance over Discord, Teamspeak, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Administrative tasks - Ensure proposals, recommendation approvals, appointments, and the business of the General Staff are completed in a timely manner.
• Engage in activities of oversight on the following:
  • Security Operations Department
    • S2 Department
    • Military Police Department
  • JAG – Occupy the senior disciplinarian role in the 7th Cavalry by managing the Judge Advocate General department and overseeing all actions associated to this department.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.

• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.
• Provide counsel and advice to the Regimental CO as required.
• Assist the Regimental Commander in their duties as required.

Weekly

• Follow up - Follow up with General Staff, coach and counsel as required. Work with General Staff to resolve any issues that arise during the week.
• Strategy Development - Assist the Regimental CO at least one hour per week focused on development of the General Staff and its strategy in the current climate. Setting policy and direction at this level, and making your intent clear is essential in enabling subordinate leaders to execute that intent.

Monthly

• Policy - Work with General Staff to set policy for the entire Regiment as required.
• Leadership Development - Spend time with different Generals on a monthly basis, ensuring they understand our vision and their part in it. Mentor them as required.
• Meetings - Attend the Command Staff Call meetings and chair any Regimental Meetings when the CO is absent.
• Finances and Donations - Assist the Regimental CO with finances and donations as required.

Annually

• Discipline – Provide a summary report to the Regimental Commanding Officer on disciplinary actions at and above Article 15 in the last 12 months or as required.
• SOPs and Policy – Review each SOP and Policy and make recommendations for changes to the Regimental Commanding Officer.
• Recommend Troopers, NCOs and Officers for Lifetime Achievement Awards.

Regimental Chief of Staff – Governance of the Battalions, Officer Corps, and Doctrine

Daily

• Take Care of Troopers - When on Discord or Teamspeak be available for your troopers. Be prompt when responding to requests for assistance over Discord, Teamspeak, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Run the day-to-day operations of the Regiment. Engage in activities of oversight on the following:
  • Battalions: Ensure they adhere to Regimental SOP / Policy and are working to the intent of the Regimental Commanding Officer.
  • Departments: Ensure they adhere to Regimental SOP / Policy, and are working to the intent of the Regimental Commanding Officer.
  • Officer Corps: Oversee and delegate the training of new officers, the officer corps, and Officer Development School.
  • Office of the Chief of Staff: Oversee aides, the Special Projects Division, and Starter Platoon(s).
• Administrative tasks - Ensure proposals, recommendation approvals, appointments, and the business of the General Staff are completed in a timely manner.
• Oversee and delegate medal recommendation reviews and approvals.
• Promotions - Follow Regimental SOP in regards to promotion recommendations. Perform spot checks to ensure no one who meets promotion requirements has been overlooked.
• Promotions to Second Lieutenant – after a candidate completes ODS or is waived by General Staff.
• Veto of appointments to be made by subordinates under special circumstances by Private Message and in writing prior to changing a post.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.
• Provide counsel and advice to the Regimental CO as required.

Weekly

• Follow up - Follow up with Battalion Staff, coach and counsel as required. Work with Battalion Staff to resolve any issues that arise during the week.

Monthly

• Policy - Work with General Staff to set policy for the entire Regiment as required.
• Accountability - Ensure you are attending at least one Section Practice / Operation / Class / or Special Event per month within the Cav.
• Leadership Development - Spend time with different Battalion Staff and Department HQ's on a monthly basis, ensuring they understand our vision and their part in it. Mentor them as required.
• Any special projects by definition of the General Staff or on own initiative.
• Review the progress of new game development (Special Projects Division).
• Chair the Command Staff Call meetings, and attend any Regimental Meetings. Chair Regimental Meetings in the absence of both the CO and the XO.
• Coach and mentor all Officers and Senior NCOs in the Regiment by means of a regular 1:1 meeting.
• Delegate all tasks not accomplish-able within the time-frames required or a regular basis to the Aide to the Chief of Staff or appropriate designate.

Annually

• Recommend Troopers, NCOs and Officers for Lifetime Achievement Awards.

Regimental Recruiting Oversight Officer – Governance of Recruitment, Indoctrination, and Public Affairs

Daily

• Take Care of Troopers - When on Discord or Teamspeak be available for your troopers. Be prompt when responding to requests for assistance over Discord, Teamspeak, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Engage in activities of oversight on the following:
  • Recruitment Oversight Office
    • S5 Department
    • Regimental Recruiting Department (RRD)
    • Recruit Training Command (RTC)
    • Ensuring they adhere to Regimental SOP / Policy, and are working to the intent of the Regimental Commanding Officer.
  • Administrative tasks - Ensure recommendation approvals and appointments are completed in a timely manner for:
    • RTC Graduation postings including Honor Graduate
    • RRD Staff appointments
    • RTC Staff appointments
  • Veto of appointments to be made by subordinates under special circumstances by Private Message and in writing prior to changing a post.
  • Statutory awards to be recommended by subordinates within their scope of authority.
  • Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
  • Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.
  • Provide counsel and advice to the Regimental CO as required.

Weekly

• Conduct a review of open enlistment, re-enlistment applications, as well as recruit folders to check for staleness no later than 0700 Mondays.

Monthly

• Attend the Command Staff Call meetings, and attend any Regimental Meetings.
• Review ROO department effectiveness with Departmental HQ, and coach and counsel as necessary

Annually

• Recommend Troopers, NCOs and Officers for Lifetime Achievement Awards.

Adjutant General – Governance of Administration

Daily

• Take Care of Troopers - When on Discord or Teamspeak be available for your troopers. Be prompt when responding to requests for assistance over Discord, Teamspeak, or the forums.
• Make an effort to meet with members of General Staff to build a rapport and ensure a positive working relationship with them.
• Spend time with troopers and leadership within the Regiment.
• Engage in activities of oversight on the following:
  • S1
  • S3
  • Any other departmental oversight as assigned by the CoS or Regimental HQ
• Veto of appointments to be made by subordinates under special circumstances by Private Message and in writing prior to changing a post.
• Statutory awards to be recommended by subordinates within their scope of authority.
• Counselling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.
• Ensure information is passed up and down the Chain of Command in a timely manner and that due respect and opportunity is given to those within the Chain to execute their responsibilities.
• Provide counsel and advice to the Regimental CO as required.
• Assist the Regimental Chief of Staff in their duties as required.

Weekly

• PAF Review - Ensure Personnel Action Forms are seen and completed by all staff in a timely manner.
• Medal Recommendation Reviews - Oversee and delegate medal recommendation reviews and approvals.

Monthly

• Any special projects by definition of the General Staff or on own initiative.
• Chair the Command Staff Call meetings, and attend any Regimental Meetings. Chair Regimental meetings in the absence of the CO, XO and CoS.

Annually

• Recommend Troopers, NCOs and Officers for Lifetime Achievement Awards.

Command Sergeant Major - Oversight of Training, Development, and the Non-Commissioned Officer Corps

Daily

• Take Care of Troopers - When on Discord or Teamspeak be available for your troopers. Be prompt when responding to requests for assistance over Discord, Teamspeak, or the forums.
  
• Approve and appoint the promotion proposals of Battalion Sergeant Major.
• Work alongside and support the Battalion Sergeant Major’s to ensure all companies are running effectively.
• Pass information both up and down the chain of command in an accurate and timely manner as required.
• Counseling - Issue appropriate counselling measures as required to ensure understanding and compliance with all rules, regulations and minimum expectations.

Weekly

• Attend at least one Section Practice across any of the Official games supported by the 7th Cavalry Gaming Regiment.
• Leadership Development - Spend time with Battalion Sergeant Major on a weekly basis and ensure they understand our vision and their part in it. Support them as required. This can be done verbally or written.

Monthly

• Leadership Development - Spend time with a Battalion Sergeant Major and a Company First Sergeant on a monthly basis and ensure they understand our vision and their part in it. Support them as required.
• Required to attend the Command Staff Call and Quarterly Regimental Meeting.
• Attend 1 FTX and 1 Operation for any Area of Operations of the Official games supported by the 7th Cavalry Gaming Regiment within 1 month.

Non Commissioned Officer Academy & S7 Oversight

• The Command Sergeant Major should be available to instruct both phases of the Non-Commissioned Officer Academy syllabus when it is hosted.
• The Command Sergeant Major is the Non-Commissioned Officer-in-Charge of the Non-Commissioned Officer Academy.
• The Command Sergeant Major is the General Staff overseer of the S7 Training Department.

The Command Sergeant Major will report directly to the Regimental Commander.