S1 HQ - Adding and Removing Personnel

This is the Document Release Information
Article Number:	7CAV-DR-026
Scope:	S1 HQ - Helpdesk
Version:	Version 1.0
Effective Date:	07JUN20
Last Modified Date:	DDMMMYYYY
Approving Authority:	S1 1IC
Point of Contact:	S1 1IC

Purpose

Provide guidance on the process of Adding and Removing personnel from the department.

Adding Personnel

Task	Responsibilities
Adding a Clerk to MILPACS (This should be done by the MILPACS Department Lead)	Create post in Positions Announcements Edit their MILPACS and add the secondary billet Assign them to an AO and inform the AO Lead they have a new clerk Have the clerk PM the AO Lead to set up time for training Add them to the MILPACS Clerk Tracker Add them to the MILPACS PM thread Request Nextcloud access from a member of the S1 Command Staff for the new clerk Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Clerk to OPERATIONS (This should be done by the Operations Department Lead)	Create post in Positions Announcements Assign them to an AO and inform the AO Lead they have a new clerk Have the clerk PM the AO Lead to set up time for training Add them to the S1 Clerk Personnel/AOs tracker Add them to the S1 Operations PM thread Request Nextcloud access from a member of the S1 Command Staff for the new clerk Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together Complete the clerk training within 7 days of the ICS
Adding a Clerk to UNIFORMS (This should be done by the UNIFORMS Department Lead)	Create post in Positions Announcements Assign them to an AO and inform the lead they have a new clerk Have the clerk PM the AO Lead to set up time for training Add them to the S1 Uniforms tracker Add them to the S1 Uniforms PM thread Request Nextcloud access from a member of the S1 Command Staff for the new clerk Ensure they are on discord. Point them to https://7cav.us/discord/ if they are not Review the S1 Clerk Initial Counselling Statement with the new clerk. The clerk will R&U the post after you have reviewed it together
Adding a Lead to a Sub-Department (This should be done by the Head of the sub-department)	Create post in Positions Announcements ICS them their responsibilities and announce in department PM S1 Command Staff edits milpac and adds secondary billet. Nextcloud access - ask S1 Command staff for permissions bump Google Drive Access Tracker access - if applicable
Adding a Department Lead (This will be done by a member of the S1 Command Staff)	Create post in Positions Announcements Nextcloud access - ask S1 Command staff for permissions bump Tracker access - if applicable Google Drive Access (edit) Audit access and revoke for prior staff. Have new Department Lead create new department PM thread.
Adding an S1 Command Staff Element to the Department (This will be done by the S1 1IC or the IMO 1IC)	Create post in Positions Announcements Nextcloud access - Setup Nextcloud permissions Tracker access - Share S1-Bot Access Google Drive Access (edit) Audit access Audit S1 Bot Password and inform current staff of changes Include in any relevant PM S1 1IC will issue an ICS in regards to expectations

Removing Personnel

Task	Responsibilities
Removing a Clerk or AO Lead from a department (This goes for all departments)	Create post in Positions Announcements Revoke Tracker access Contact S1 Command staff to revoke Nextcloud permissions Revoke Google Drive permissions Revoke access from the department PM
Removing a department Lead (This goes for all departments)	Create post in Positions Announcements S1 Command Staff will revoke Tracker access S1 Command staff will revoke Nextcloud permissions S1 Command staff will revoke Google Drive permissions The new Department Lead will revoke access from the department PM
Removing an S1 Command Staff Element	Create post in Positions Announcements S1 Command Staff will revoke Tracker access S1 Command staff will revoke Nextcloud permissions S1 Command staff will revoke Google Drive permissions Audit S1 Bot Password and inform current staff of changes Revoke access in any relevant PM