Recruit Training Command Procedures

This is the Document Release Information
Article Number:	7CAV-R-010 / 7CAV-RTC-001
Scope:	7th Cavalry Recruit Processing Guide
Version:	Version 1.1
Effective Date:	18JUN2019
Last Modified Date:	DDMMMYYYY
Approving Authority:	RTC CO
Point of Contact:	RTC XO

THIS DOCUMENT MAY NOT BE EDITED WITHOUT RTC APPROVAL.

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Section 1: Initial Contact

(Assigning Enlistees/Folder Creation/BCP)

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Assigning Enlistees to a DI

• Go to Recruit Folders and check for any UNASSIGNED folders.
• Assign a Drill Instructor by noting in the folder "Assigned Drill Instructor: <RNK.DI-NAME>" after checking & updating DI Assignments.
• Change the folder title from UNASSIGNED to DI Name.
• Unstick the folder.

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Creating a Folder

All Folder creation is automated Do not forgot to add the Recruit's name to the appropriate Bootcamp Class Number created by the automated folder. *You may need to start a new thread for this*

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Send the Bootcamp Package

Once Folder is created you need to send a Boot Camp Package to the Enlistee & DI's to notify them of assignment.

Use the following Format:

Click to

[COLOR=rgb(128, 255, 0)][COLOR=rgb(255, 0, 0)]The PM topic should be: Boot Camp Package Class XXX/XX/XX (class number)[/COLOR][/COLOR] Recruit, it is extremely important that you stay in contact with your Drill Instructor. You will receive a "Welcome Message" from your assigned DI so any questions you have direct them to Private message. Make sure you are checking your Private Messages on the 7th Cavalry website. 1.1 - Introduction Hello Recruit! You have now been assigned a Drill Instructor. From this point onward, you will be in constant communication with your assigned Drill Instructor, until your graduation from Boot Camp. If you have any questions, do not hesitate to contact your assigned Drill Instructor or any other Drill Instructor over TeamSpeak or on the Forums, using the Private Message system. Your assigned Drill Instructors as listed: <RCT.LAST.F> - <DI.LAST.F> <RCT.LAST.F> - <DI.LAST.F> <RCT.LAST.F> - <DI.LAST.F> RTC INTERNAL USE ONLY: <RCT.LAST.FIRST> Folder: *LINK* <RCT.LAST.FIRST> Folder: *LINK* <RCT.LAST.FIRST> Folder: *LINK* [/COLOR] 1.2 - AIT Process You need to complete your Briefing and Boot camp within a 10-day time period, starting today. The Briefing is a short 30-50 minute sit down, where the Drill Instructor will give you important information regarding the 7th Cavalry that you will need to pass the Oral Test. Also, at this time for the ARMA 3 Recruits, we will take the time to set-up your ACRE2 for TeamSpeak 3 as well as our modpack that will be used during the Boot Camp. After you have completed the Briefing, there is a minimum time of 24-hours between the Briefing and the Boot Camp, which consists of a series of weapon qualifications and movement exercises. Depending on the number of Recruits going through Boot Camp, they usually last no longer than 60-90 minutes, based on your game. 1.3 - Briefing/Mods Set-up You will need to schedule a time for a briefing with your assigned Drill Instructor, please send a new PM to your assigned Drill Instructor with your online times for the next few days, so that we can arrange an appointment. 1.4 - Boot Camp At the end of the briefing, you will be scheduled a day and time for your Boot Camp to be conducted on one of our servers by your assigned Drill Instructor. If you cannot attend any of the times listed below, please alert your Drill Instructor on the matter. We will do our best to accommodate your schedule as best as we can, but please understand that communication and replying in a timely manner is key. 1.5 - Boot Camp days and times Tuesday - 0100 ZULU / 1700 ZULU Thursday - 0100 ZULU / 1700 ZULU Saturday - 0100 ZULU Sunday - 1400 ZULU / 1700 ZULU YOU MUST ARRIVE 10-15 MINS PRIOR TO THE SCHEDULED TIME IN ORDER TO GET EVERYONE IN THE SERVER READY ON TIME. NOTE: As a Trooper you have a period of 10 Days to complete Boot Camp. Failure to do so results in a discharge to make space for new recruits into our schedules. However we do make special exception in case of a reasonable excuse. All recruits must make their best attempt to attend Boot Camp during a scheduled Boot Camp time. ZULU Time reference: http://www.timebie.com/std/zulu.php Regards, <NAME> Drill Instructor

Send the Welcome Letter

Once receiving a BCP with your assigned RCT(s), send them this Welcome Letter to instruct them on the next stages and open up a private line of contact.

Arma 3 Welcome Letter

Hello Recruit! I'm <Fname Lname>, your assigned DI. From this point on we will be in constant communication with each other until your graduation from Boot Camp. If you have any questions, do not hesitate to contact myself or any other DI over TeamSpeak or on the forums through the PM system. What is the enlistment process: [LIST] [*]Enlisting via the forums - You've done this! [*]Receiving this PM from me - Also done this! [*][COLOR=rgb(0, 255, 0)]Replying to this PM with a time you wish to schedule your briefing <-- You now need to do this![/COLOR] [*]Meeting and being briefed by me, your DI. [*]Scheduling your Bootcamp. [*]Attending and completing your Bootcamp. [*]Assignment to a MOS of your choice. [/LIST] Schedule your briefing! Welcome to the CAV! Now we must schedule a time to meet, so that I may brief you about the CAV as well as the process you will be going through. This is MANDATORY and can happen at any time you and I can come together on TS. NOTE: This is not your Bootcamp time, it is a separate meeting which must take place at least 24 hours earlier than your Bootcamp. NOTE: As a Recruit you have a period of 10 Days to complete boot camp. Before your briefing... Things to get done before your scheduled briefing for Arma 3: Follow these instructions to get your unit tag: CLICK ME Acquire your TS3 rank tags and abilities by following the instructions on this guide here: CLICK ME Download and install your mods. ARMA 3 MOD INSTALLATION GUIDE & LIST Install ACRE radio here. Run ARMA with Teamspeak closed for plugin to install once you have an OK message open and enable on TS. Send me a friend request on steam as we will be able to communicate more effectively. My steam is: Here you can find our Cav calendar for Section practice,Operation and Class. Here you can find our Arma3 7thCavalry Career. Boot Camp Schedule DAY Zulu / GMT Pacific Central Eastern Tuesday 0100Z 5PM MON 7PM MON 8PM MON Tuesday 1700Z 9AM TUE 11PM TUE 12PM TUE Thursday 0100Z 5PM WED 7PM WED 8PM WED Thursday 1700Z 9AM THUR 11PM THUR 12PM THUR Saturday 0100Z 5PM FRI 7PM FRI 8PM FRI Sunday 1400Z 6AM SUN 8AM SUN 9AM SUN Sunday 1700Z 9AM SUN 11PM SUN 12PM SUN Above is the full listing of Bootcamp times for your game. Although you do not absolutely need this yet, it will be a useful reference after you have completed your briefing. NOTE: As a Recruit you must arrive 30 minutes early to your Bootcamp for your oral test. ZULU Time Reference: CLICK ME Remember to reply to this thread to schedule your briefing with me! Regards, <Rank.Lname.Finital>. RTC Drill Instructor

Squad Welcome Letter

Hello Recruit(s)! I'm <NAME>, your assigned DI. From this point on we will be in constant communication with each other until your graduation from Boot Camp. If you have any questions, do not hesitate to contact myself or any other DI over TeamSpeak or on the forums through the PM system. For All New Troopers: [URL]https://wiki.7cav.us/index.php/New_Trooper_Guide[/URL] NOTE: As a Recruit you have a period of 10 Days to complete boot camp. NOTE: There is a MANDATORY ~30MIN briefing that needs to happen before scheduling a boot camp. This can happen at any time you and I can come together on TS. Boot Camp Schedule Tuesday @ 0100Z / 1700Z Thursday @ 0100Z / 1700Z Saturday @ 0100Z Sunday @ 1400Z / 1700Z NOTE: YOU MUST ARRIVE 30 MINS PRIOR TO THE SCHEDULED TIME IN ORDER TO GET YOUR ORAL TEST COMPLETED ZULU Time Reference Boot Camp Schedule DAY Zulu / GMT Pacific Central Eastern Tuesday 0100Z 5PM MON 7PM MON 8PM MON Tuesday 1700Z 9AM TUE 11PM TUE 12PM TUE Thursday 0100Z 5PM WED 7PM WED 8PM WED Thursday 1700Z 9AM THUR 11PM THUR 12PM THUR Saturday 0100Z 5PM FRI 7PM FRI 8PM FRI Sunday 1400Z 6AM SUN 8AM SUN 9AM SUN Sunday 1700Z 9AM SUN 11PM SUN 12PM SUN Things to get done before your scheduled briefing for SQUAD: 1. Please go ahead and download the custom 7th Cavalry Gaming Training Range. 2. Acquire your TS3 tags by following the instructions on this guide. 3. Send me a friend request on steam as we will be able to communicate more effectively. My steam is: <LINK TO STEAM PROFILE> 4.Here you can find our Cav calendar for Section practice,Operation and Class. Regards, <NAME> RTC Drill Instructor

Post Scriptum Welcome Letter

Hello Recruit(s)! I'm <FirstName,LastName> your assigned DI. From this point on we will be in constant communication with each other until your graduation from Boot Camp. If you have any questions, do not hesitate to contact myself or any other DI over TeamSpeak or on the forums through the PM system. What is the enlistment process: [LIST] [*][COLOR=rgb(0, 255, 0)]Enlisting via the forums - You've done this![/COLOR] [*]Receiving this PM from me - Also done this! [*]Replying to this PM with a time you wish to schedule your briefing <-- You now need to do this! [*]Meeting and being briefed by me, your DI. [*]Scheduling your Bootcamp. [*]Attending and completing your Bootcamp. [/LIST] Schedule your briefing! Welcome to the CAV! Now we must schedule a time to meet, so that I may brief you about the CAV as well as the process you will be going through. This is MANDATORY and can happen at any time you and I can come together on TS. Simply reply to this message with a list of times available, and keep an eye on this conversation for confirmation. Before your briefing... Things to get done before your scheduled briefing for Post Scriptum: Acquire your TS3 rank tags and abilities by following the instructions on this guide. Send me a friend request on steam as we will be able to communicate more effectively. My steam is: <SteamProfileLink> If you need help with any of these, don't hesitate to contact me in this thread. Here you can find our Cav calendar for Section practice,Operation and Class. Boot Camp Schedule DAY Zulu / GMT Pacific Central Eastern Tuesday 0100Z 5PM MON 7PM MON 8PM MON Tuesday 1700Z 9AM TUE 11PM TUE 12PM TUE Thursday 0100Z 5PM WED 7PM WED 8PM WED Thursday 1700Z 9AM THUR 11PM THUR 12PM THUR Saturday 0100Z 5PM FRI 7PM FRI 8PM FRI Sunday 1400Z 6AM SUN 8AM SUN 9AM SUN Sunday 1700Z 9AM SUN 11PM SUN 12PM SUN Above is the full listing of Bootcamp times for your game. Although you do not absolutely need this yet, it will be a useful reference after you have completed your briefing. ZULU Time Reference: CLICK ME NOTE: As a Recruit you must arrive 30 minutes early to your Bootcamp for your oral test. NOTE: As a Recruit you have a period of 10 Days to complete boot camp. Remember to reply to this thread to schedule your briefing with me! Regards, <RNK.LastName.FirstName> RTC Drill Instructor

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Section 2: Folder Updates

(Proper Folder Update Procedure)

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Updating a Folder

For info on how to properly update a folder see the below sections.

Click to

Title Modifiers - These should be added to the end of a folder title separated with a vertical bar or "pipe" (|) to quickly indicate the recruit's status: PASS - Passed Bootcamp <TRP.Doe.John | DI-LASTNAME | MOS | PASS> GRAD - Has passed Bootcamp. Fourteen day have elapsed from enlistee's date of enlistment. <TRP.Doe.John | DI-LASTNAME | MOS | GRAD> DISCH - Discharged <TRP.Doe.John | DI-LASTNAME | MOS | DISCH> SCHD - Scheduled for Bootcamp <TRP.Doe.John | DI-LASTNAME | MOS | SCHD> DOR - Drop on Request <TRP.Doe.John | DI-LASTNAME | MOS | DOR> NO SHOW - Failure to attend scheduled bootcamp <TRP.Doe.John | DI-LASTNAME | MOS | NO SHOW> Format and Exceptions - Use the form below for ALL FOLDER UPDATES unless otherwise noted: DATE: TIME: MODE: NOTES: STATUS: NOT ACTIVE, NOT BRIEFED, NOT READY, NOT SCHEDULED TEMPLATE DESCRIPTION DATE: <Post> which indicates the update applies to the same date as the post, or the standard format <31DEC11> TIME: <Post> or standard format in central time <1500CST> MODE: <TS3>, <PM> (private message), <INGAME>, <STEAM> or <XFIRE> NOTES: What is the update for? If you schedule someone, note the date and time of bootcamp <Eg. Scheduled Sunday 11MAR12 1200CST> Did the trooper simply ask a question? Can he not make any bootcamps? Did he drop on request? Did his computer die? List any information about the interaction here. STATUS: Is the trooper active? Were they properly briefed? Are they past the 72 hour mark from the time of enlistment? Have they been scheduled? EXCEPTIONS - The messages below may be posted without using the standard form above (color coding not required): BOOTCAMP PACKAGE SENT - The new package sent by the assigned drill instructor once a folder is created and a PM has been sent to alert them of a new recruit. WELCOME LETTER SENT - A welcome letter has been sent to the recruit. NEED RTC COMMAND REVIEW - The applicant requires further scrutiny by the OIC, NCOIC or XO. EXTENSION UNTIL <31JAN13> - An extension has been granted by command staff.

NOTE: Folders MUST be updated every 48 hours however if the RCT is scheduled this is not mandatory.

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Section 3: Briefing and Oral Test

(Scheduling and executing the Briefing and Oral test)

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Schedule Briefing

Contact the RCT and request a meeting, preferably, meet on their time not on yours. That is, try to be available for them within the times they select or suggest.

Briefing Folder Update [PRIOR]

When you have agreed a time and place, update the RCT folder with this information by replying in the standard format as above. DO NOT TOUCH ANY OTHER ASPECT.

Full Briefing

You will then provide a briefing on the 7th Cavalry gaming regiment in TS at the requested time:

• Ensure you tell them to take notes.
• Ensure to tell them about the Oral Test at the foot of this briefing

Briefing contents, click to

Ensure they know the following: Date The 7Cav was founded: October 15th, 2002 Garry Owen Rule The Active Duty Roster - Tell the recruit he will be expected to know these names: All Games Regimental Headquarters - From Commander to Chief of Staff (4 names) ARMA III 1st Battalion Command Staff - Commander, Executive Officer and Sergeant Major (3 names.) Squad, Hell Let Lose & Post Scriptum 2nd Battalion Command Staff - Commander, Executive Officer and Sergeant Major (3 names.) Charlie Company / Echo Company / Fox company - 2nd Battalion Staff - Commander, Executive Officer and 1st Sergeant (3 names.) MILPACS- Cover the following topics: Brigadier General Krazee, Command Sergeant Major Cold, Ron, and Corporal Tarkas, Tars - Take a moment to speak about what they mean to the Regiment and why we keep them on the Milpacs Roster Have them click on "General of the Army Chance, John T." Speak about the uniform, that the recruit will also have an uniform and a service record. Reiterate everything is earned and that GEN.Chance.JT worked his way up from Private to General of The Army. Have them find their own MILPACS and touch on the "Vital Statistics" section Explain who they report to Personnel Action Form - Cover each of the sections briefly. Service Record Review - Inconsistencies on their uniform/avatar, email address update etc. Stress that they should give enough time to allow for updates before filing a PAF. Game Transfer Request - Self explanatory. Department Applications - Briefly explain the role of each department. (Alternatively, use the 7th Cavalry wiki pages on Staff and Reg. Dept.) Personnel Action - Take some additional time on this area as it will be the one most commonly used by the recruit. Explain the difference between LOA and ELOA. Emphasize if they are going to miss a regimental meeting they must inform via PM their Chain of Command. Rules Of Engagement - Cover their games sections briefly. (Make sure to explain who are the Admin for our public server(Military Police).If there is no MP online they need to go SGT and above. Cav Calendar/ops/Class Make sure recruit know where to fin operation and class and they know how to read it and sign up for class or ops. Recruit can attend Ops if they have done there Bootcamp and are in the process of being Graduated. S3 events: https://calendar.google.com/calendar/embed?src=ude514e5mllhv7p5lh1704qlhs@group.calendar.google.com&ctz=America/New_York Squad practice(SP time): https://calendar.google.com/calendar/embed?src=8h7d184v8378gka5n9isq88b6s@group.calendar.google.com&ctz=America/New_York General Orders - Cover all general orders briefly. Code of Conduct - Cover all topics briefly. Teamspeak 3 Policy - Cover all topics briefly. Example Briefing (Last Resort) - Briefing Script Survey at the end of the briefing/Oral test: https://goo.gl/forms/6uRUlFcCzUgqWsXR2

Schedule Bootcamp

Once you have briefed the Recruit be sure to get him assigned to a bootcamp time & Date:

• Check the Bootcamp Schedule find appropriate times.
• Recommend a Time & Date which is; suitable for you, suitable for the Recruit & does not over-populate a Bootcamp.
• Once a time is agreed update the schedule with "RNK.TRPLAST.TRPFIRST - RNK.DILAST.DIFIRST"
• ATTEND YOUR OWN BOOTCAMPS! (Or arrange other DI to be present)
• The minimum time between the briefing and a Boot camp is 24 hr.
• Move the folder into the Bootcamp Scheduled subforum.

Administer the Oral Exam

This should be done just before the bootcamp begins.

• Tests - Rotate through all three exams for each game.

Record their score - They must score 7/10 or better to proceed to bootcamp.

NOTE: Although oral exams can be administered after briefing, a 24h period has to be respected between oral exam and bootcamp.

Mod Check and TS3 Perms check

Ensure you check that the RCT has the appropriate tags and is able to join and stay connected to both our Teamspeak and Game server. Ensure the trooper has all the mods they will need, and has them loaded.

How To Sync The Website and TS3: Click to

TS3 Server Sync / Group Assignment As a Drill Instructor it is your duties to make sure Recruits sync their TS3 Identity to the the Forums Server Groups, you do this by following this steps: Recruit connects to TS3 Recruit clicks on Settings > Identities Recruit copies their Unique ID Recruit login to Website Recruit navigates to the Sync page Recruit clicks Sync Account Recruit inputs their UID into the field and submits TS3 ID Export Check if the trooper have exported the TS3 identity file, if they do not know how to do this help them out according to this steps: Click on Identity in the top menu Select Identities Select the TS3 identity used for this 7th Cavalry TS3 server and klick on "Export" in the right top corner. Save the file on desktop Use dropbox or a web email client to (send file to yourself) to store the TS3 identity. Phonetic Nickname The phonetic nickname needs to be set up. Click on Self in the top menu Select the set Phonetic Nickname option Enter your rank and name accordingly: RANK.LAST.F After this is complete, have the Recruit add the Speech Pack (Optional)

Mod Check Procedure: Click to
Use the CavPack Setup Guide for the download link and instructions. Ensure that the mods were installed correctly by loading the Trooper into the training grounds. Check if there are any errors regarding CBA on login and that the HUD and weapon resting are working properly. Once done update the Troopers status to READY in their folder

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Section 4: Bootcamp Proceedings

(Executing the Bootcamp) Conduct a Bootcamp

A fully qualified Drill Instructor must be present for each bootcamp.

• Times - Use the bootcamp schedule to find appropriate times
  • Do not use a time other than the times posted there.
  • During official times RTC>Section Practices>Everything else.
  • During un-official times Section Practices>RTC>Everything else.
• Setup - Use the your game's script as a guide for how to properly prepare the server.
  • Do not select a tabbed slot unless you have completed the associated training (i.e. Ranger)
  • During the rifle range, do not drive vehicles near the range.
• Scripts - Scripts for each game are listed below:
  • ArmA 3 / Squad Script

NOTE: ENSURE THAT YOU MAKE NOTES OF EACH CANDIDATES SCORES THROUGHOUT THE BOOTCAMP FOR THE AFTER BOOTCAMP ADMINISTRATION.

The Final Word

IF A GENERAL IS ONLINE - OFFER FIRST TO THEM THIS OPPORTUNITY

THEREAFTER, THE SENIOR MEMBER PRESENT;

THEREAFTER, THE LEAD DI

• The final words are traditionally spoken by the highest ranking officer on TeamSpeak, though the Drill Instructor may find himself having to be the one to do it.
• The final words are personal, given differently member to member though these are several points that are needed to be addressed with the recruit.
• The following are some points that should be made during these final words:

• The importance of the Chain of Command and how to follow it
• Advise them of their responsibilities to sign roll call and section practices
• Staying active on the forums and current on all information
• Importance of keeping with the outstanding traditions of the 7th Cavalry Regiment
• Explain the unit is a brotherhood with members from across the United States and throughout the world.
• We're made up of many different professions, including active and reserve duty in the Military, engineers, chefs, builders and hobbyists
• How important it is to help other members (including financial aid)
• Keeping within the best traditions of the 7th Cavalry Regiment - especially on foreign servers
• Any other personal experience you may wish to share that would demonstrate our Brotherhood
• The importance of military bearing
• Additional training offered by the 7th Cavalry (RTC [DI], RRD [Recruiter], Military Police [MP], S3 Training and Doctrine, etc)
• Any other information and experiences you see fit to share with the recruit.

Send a Bootcamp Survey

Give the recruits the Bootcamp Survey Link post-bootcamp and have them complete it before they are dismissed.

http://goo.gl/5O3B3

Have the recruit R&U to the following post on the forums

https://7cav.us/threads/rtc-new-recruits.42364/

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Section 5: After Bootcamp Administration

(Performing Post Bootcamp Administration)

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Folder Updates

When you have finished running your recruit through bootcamp, there are 3 things that need to be done on your end to finish with the bootcamp.

First, go to the Recruits Folder and update the folder according to spoiler below. Information that is required to be updated is in bold.

Click to

General Information Re-enlistment: No Date Approved: 02Aug16 Enlistment Thread: Enlistment #119 Steam 64-bit ID: 76561197989794413 Boot Camp Class Assigned: 31/08/2016 Time Zone: UTC-05:00 Bootcamp Information Date of Bootcamp:11AUG16 Lead DI [RANK.Last.F]:SPC.Storm.A Attending DI [RANK.Last.F]:SPC.Miller.B, SPC.Rini.A, SPC.Anderson.J, SPC.Pheonix.M Cadre [RANK.Last.F]: Scores Oral Test Scores [X/10]: 10/10 Time Stationary Targets [Rounds/MAX/X.XX sec]: 37/40 Result Moving targets [X/X]: N/A Shoot House Time [X.XX sec]: 32.20 sec Rifle Range Course Qualification [EX/SS/MM]:EX Grenade Course Qualification [EX/SS/MM]: SS Tactical/Obstacle Training Completed [Y - X.XX sec]:Y-44.06 Survey Sent [Y/N - LASTNAME]: Y - STORM S2 - Security Check Status: S2 Clear | CPL.Beckett.A | 7AUG16 Notes: Any additional notes are placed here. If requesting Honor Graduate, state why they earned this beyond their scores which make them eligible. This information will be used in the event of a tie in scores.

Once you have done that you reply to folder with PASS (capitol letters and bold)

You will also change the folders topic to: "RCT.LAST.FIRST | DI-NAME | GAME | PASS | A |"

You will then move the folder into the Bootcamp Passed subforum.

Update Drill Instructor Assignment List

If the recruit passed his boot camp go to the RTC: Drill Instructor Assignments and remove the recruits name from the list under your name

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