RRD - Enlistment Processing

This is the Document Release Information
Article Number:	7CAV-DR-031
Scope:	Regimental Recruiting Department - Enlistment Processing
Version:	Version 1.2
Effective Date:	01JAN2024
Last Modified Date:	DDMMMYYYY
Approving Authority:	RRD HQ
Point of Contact:	RRD HQ

Enlistment Processing

The purpose of this SOP is to outline the process so that all members are aware of what happens once someone posts an application for enlistment.

Once the individual has submitted their application, IMO bot will post it. Once this is done, it gets handed off to a RRD Processing Clerk who sends a welcome letter. Processing Clerks check to ensure that the name is valid as outlined in SOP - RRD- Processing -002, that there is no recent VAC ban in the last five years, and that the person is not underaged based on there application information. Processing Clerks are given a 48-hour period to send the appropriate Welcome Letter and make first contact with the applicant. If there are issues with their application (ex: a name change) or anything of that nature, it is handled by the RRD processing clerk staff.

Once any issues are fixed or a new name is chosen and they wish to proceed to continue, their enlistment is marked as Approved through the enlistment management system. A S1 Clerk will then create their MILPAC and mark it as S1 Completed. Once this is done, the Processing Clerk Staff will then sort the application through the enlistment management tool and they are then handed off to RTC to do their boot camp.

In the event that the enlistee is about to be timed-out, the processing clerk staff will send a notice to the enlistee via the Welcome Letter PM. At the same time, they will tag the Senior Recruiter through the Application, and edit the Title of the thread to include the "!!!" tag. This will let Recruiters know of the impending time out, allowing them to get in touch with the potential enlistee to redirect them and guide them through the process.

Welcome Letters

The purpose of the RRD Welcome Letter SOP is to establish what the RRD Welcome letter is for and provide the text of the welcome letter. The RRD Welcome letter provides details on the time commitment expected after someone enlists. It dictates the attending 1 Section Practice a week, posting at least once a week on your assigned sections Roll Call thread, and information on how to join TeamSpeak and link your TS identity to your forums account after their MILPACs is created. Follow the SOP for Processing Enlistments at all times, this is here to be an easy reference for the text of the PM.

1st Battalion Welcome Letter - Arma 3

Hi <Lastname.Initial>,

Before we process your enlistment, there are several things we want to make sure you are aware of:

• In the Cav, you must attend a regularly scheduled weekly section practice, for example: Sundays at 1400 eastern every week. We have roughly 30 squads, so there are lots of times to choose from. You can see those here: https://7cav.us/threads/1st-battalion-section-practice-times.56945/

• In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.

• If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak

• Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.

• Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH

• Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.

• Steam ID: You need to provide your Steam 64ID during this process. Please provide your Steam 64ID in this PM along with any response. You can find you Steam 64ID by pasting your Steam profile link in the lookup bar here.

Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.

If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.

Thank you,

The Regimental Recruiting Team

2nd Battalion Welcome Letter - Hell Let Loose PC

Hi <Lastname.Initial>,

Before we process your enlistment, there are several things we want to make sure you are aware of:

• In the Cav, you must attend a regularly scheduled weekly section practice, for example: Sundays at 1400 eastern every week. We have roughly 30 squads, so there are lots of times to choose from. You can see those here: 2-7 Battalion Section Practice Times

• In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.

• If you haven't already, you should join our Teamspeak server. You must have this to be in the unit. Go here for instructions on getting set up: https://wiki.7cav.us/index.php/Teamspeak

• Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/lastname.

• Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which could be Jones.RH

• Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with a screenshot of your change in status in the other clan.

• Steam ID: You need to provide your Steam 64ID during this process. Please provide your Steam 64ID in this PM along with any response. You can find you Steam 64ID by pasting your Steam profile link in the lookup bar here.

Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.

If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.

Thank you,

The Regimental Recruiting Team

ACD Welcome Letter - DCS

Hi <Lastname.Initial>,

Welcome to the 7th Cavalry!

Before we process your enlistment, there are several things we want to make sure you are aware of:

• In the Cav, you must attend a regularly scheduled weekly section practice. The current section practice times can be viewed here: https://7cav.us/threads/15274/.

• In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.

• If you haven't already, you should join our Discord server. You must have this to be in the unit. *Go here for instructions on getting set up: https://wiki.7cav.us/wiki/Discord

• Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/last name by replying to this pm.

• Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which would be Jones.RH

• Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with your change in status in the other clan.

• Steam ID: You need to provide your Steam 64ID during this process. Please provide your Steam 64ID in this PM along with any response. You can find you Steam 64ID by pasting your Steam profile link in the lookup bar here.

Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.

If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.

Thank you,

The Regimental Recruiting Team

ACD Welcome Letter - Hell Let Loose Console

Hi <Lastname.Initial>,

Welcome to the 7th Cavalry!

Before we process your enlistment, there are several things we want to make sure you are aware of:

• In the Cav, you must attend a regularly scheduled weekly section practice. The current section practice times can be viewed here: https://7cav.us/threads/15274/.

• In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.

• If you haven't already, you should join our Discord server. You must have this to be in the unit. *Go here for instructions on getting set up: https://wiki.7cav.us/wiki/Discord

• Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/last name by replying to this pm.

• Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which would be Jones.RH

• Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with your change in status in the other clan.

• Please go and change your Team17 (T17) ID to your "LastName*SPACE*FirstInitial" (Example: Phillips B#1234). Once this is complete, please respond to this message with your T17 ID and we will process your enlistment. Your enlistment can not be processed until this step is complete.

Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.

If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.

Thank you,

The Regimental Recruiting Team

ACD Welcome Letter - Squad

Hi <Lastname.Initial>,

Welcome to the 7th Cavalry!

Before we process your enlistment, there are several things we want to make sure you are aware of:

• In the Cav, you must attend a regularly scheduled weekly section practice. The current section practice times can be viewed here: https://7cav.us/threads/15274/.

• In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.

• If you haven't already, you should join our Discord server. You must have this to be in the unit. *Go here for instructions on getting set up: https://wiki.7cav.us/wiki/Discord

• Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/last name by replying to this pm.

• Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which would be Jones.RH

• Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with your change in status in the other clan.

• Steam ID: You need to provide your Steam 64ID during this process. Please provide your Steam 64ID in this PM along with any response. You can find you Steam 64ID by pasting your Steam profile link in the lookup bar here.

Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.

If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.

Thank you,

The Regimental Recruiting Team

Starter Platoon Welcome Letter - Star Citizen

Hi <Lastname.Initial>,

Welcome to the 7th Cavalry!

Before we process your enlistment, there are several things we want to make sure you are aware of:

• In the Cav, you must attend a regularly scheduled weekly section practice. The current section practice times can be viewed here: https://7cav.us/threads/15274/.

• In an organization this size, we have to keep track of who is active and who isn't, so you are required to post in a weekly roll-call.

• If you haven't already, you should join our Discord server. You must have this to be in the unit. *Go here for instructions on getting set up: https://wiki.7cav.us/wiki/Discord

• Realistic Names: We require all members to have realistic first and last names. Your name does not meet our requirements. Please select a new first/last name by replying to this pm.

• Name Taken: The first name you have chosen is unavailable. Please select another first name using a different initial, i.e. instead of Jones.H, Jones.G. Alternatively, you can add a second name, i.e. Richard Henry Jones, which would be Jones.RH

• Other Units: You cannot be in another FPS unit at the same time as you are a member in the 7th Cavalry Regiment. Please drop from the other unit and reply here with your change in status in the other clan.

• Steam ID: You need to provide your Steam 64ID during this process. Please provide your Steam 64ID in this PM along with any response. You can find you Steam 64ID by pasting your Steam profile link in the lookup bar here.

Knowing these things, do you still want to proceed with your enlistment? Please reply to this private message (PM) as soon as possible and we will process your enlistment.

If we do not get a response within 7 days, your enlistment will time out. You are welcome to enlist again at a later date.

Thank you,

The Regimental Recruiting Team

The Sending of Welcome Letters

Welcome letters are to be sent within 48 hours of there application being posted. Paragraphs (4) are optional depending on the information described in the IMO bot posting on there Application. A Name Change may be requested on the grounds that it does not meet naming conventions per SOP - RRD - Processing - 002, or it already taken. The 3rd optional paragraph 4 is only sent in the event that an applicant has indicated that they are already a member of another FPS organization.

Once someone has responded that they would like to continue or any issues have been cleared and they wish to continue a response will be sent.

Welcome Letter Responses

The below message will be used when replying to an affirmative message that someone wishes to continue there application process.

I will now process your enlistment. The next step is for you to complete your recruit briefing. This typically takes several days to arrange. Watch your inbox on the forums for a message from a Drill Instructor. In the meantime, follow this guide and get yourself into TeamSpeak if you haven't already. https://wiki.7cav.us/index.php/Teamspeak

If you have any questions, please feel free to reply here.

Thank You,

The Regimental Recruiting Team

Name Checking

The purpose of this is SOP is to document the process on how names are checked as a part of the enlistment processing procedure.

Name Taken

Checking names is time-intensive. You need to check each of the Rosters to ensure you don't miss any:

• Go to the Past Members Milpacs Roster. Hit CTRL+F and input the last name of the individual. Write down the initials of everyone you find.

• Repeat the process for Combat Roster, ELOA Roster, Wall of Honor, Arlington National Cemetery.

• Also check the Milpacs Archives

You will now have a list of all the initials associated with that last name that are taken. Reply in the Welcome Letter with the list of taken initials. Make sure to also offer them a middle name as an option.

Note: Names that contain 3 or more initials (e.g. Williams.JMR) will not be allowed. All usernames must contain either a single initial (Williams.J) or an optional second initial (Williams.JM).

Unrealistic/Inappropriate Names

Google the first and last name and ensure it conforms to our name standards as found here:

• Names must include a realist forename and surname, not necessarily your real name.
• Trooper may not choose (within the limits of common sense any of the following) as names
  • Historically important names
  • Actors
  • Musicians
  • Cartoon Names
  • Names of importance from Novels, Television, etc.
  • Religions names
• Names cannot have any special characters or spaces in them as this causes problems with the MILPACs system.

Automatic Denial Processing

Processing Automatically Denied Enlistments

Enlistments will be automatically denied for the following reasons:

• Ban on record within 5 years.

• Under age.