Roll Calls and Reports: Difference between revisions

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[[Category:Regulations]]
[[Category:Regulations]]
{{DocRelInfo
{{DocRelInfo
|articlenumber  = 7CAV-R-034
|articlenumber  = 7CAV-R-011
|scope  = Roll Calls and Reports
|scope  = Roll Calls and Reports
|version  = 1.2
|version  = 1.2
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==Definition==
==Definition==
In the 7th Cavalry Gaming Regiment, a roll call is a post on our forum where individuals from the same section are requested to respond to determine their presence or absence each week. This is a minimum standard for membership as a Trooper. They are normally posted by the Section Leader each week and all Troopers respond to the post.
In the 7th Cavalry Gaming Regiment, a roll call is a post on our forum where individuals from the same Section are requested to respond to determine their presence or absence each week. This is a minimum standard for membership as a Trooper. They are normally posted by the Section Leader each week and all Troopers respond to the post.


==Purpose==
==Purpose==
The purpose of a roll call is to help Section Staff and other leadership of the Chain of Command to account for who is active and who is not in each Section.
The purpose of a roll call is to help Section Staff and other leadership of the [[Chain of Command]] to account for who is active and who is not in each Section each week. This helps staff enforce the [[Accountability For Minimum Requirements|Accountability for Minimum Requirements SOP]] and [https://wiki.7cav.us/wiki/General_Orders General Order 4 - Attendance].


=Intent=
==Intent==
*The primary intent of roll calls is to provide a place for people to post every week on our forum who may otherwise not have a reason to post and subsequently become Absent Without Leave (AWOL) discharged. This allows leadership to have a basic expectation of who to expect at that week's Section Practice and plan accordingly.   
*The primary intent of roll calls is to provide a place for people to post every week on our forum who may otherwise not have a reason to post and subsequently become Absent Without Leave (AWOL) discharged. This allows leadership to have a basic expectation of who to expect at that week's Section Practice and plan accordingly.   
*It also allows leadership to understand who is here and who is not so we do not waste time on people who do not want to be here.  
*It also allows leadership to understand who is here and who is not so we do not waste our volunteer leadership's time and energy on people who do not want to be here.  
*When we say we have 600+ members, it really means we actually have 600+ active members unlike many other units out there.
*When we say we have 600+ members, it really means we actually have 600+ active members unlike many other units out there.
*Another intent of a roll call is to give Section Leaders a place to keep track of their members.
*Another intent of a roll call is to give Section Leaders a place to keep track of their members.
*Lastly, roll calls provide valuable information to members who read the roll call, such as upcoming events, who is in their chain of command, and other timely notifications.
*Lastly, roll calls provide valuable information to members who read the roll call, such as upcoming events, who is in their chain of command, and other timely notifications.


=The Roll Call=
==Roll Call Format==
The roll call is broken up into several component pieces:
The roll call is broken up into several component pieces:
* Post title
* Post title
Line 38: Line 38:
* Training section including training AAR and training attendance list
* Training section including training AAR and training attendance list
* Information section
* Information section
* Roll-call response
* Roll call response


Roll-Calls may be customized but must meet the following standards:
Roll Calls may be customized but must meet the following standards:
* All sections will use the table provided
* All sections will use the table provided
* All roll-calls will contain at least the sections noted above
* All roll calls will contain at least the sections noted above
* Any additional information or sections will be at the bottom of the roll-call ''under'' the roll-call response
* Any additional information or sections will be at the bottom of the roll call ''under'' the roll call response


{{Information| ''Best Practice:'' Always have your troopers sign roll-call at the start of section practice, before you begin.  This will save you the hassle of tracking people down later in the week.}}
{{Information| ''Best Practice:'' Always have your troopers sign roll call at the start of Section Practice, before you begin.  This will save you the hassle of tracking people down later in the week!}}


==Post Title==
===Post Title===
The post title should be in the format: SECTION/PLATOON/SUB-UNIT/BN-REGT Roll Call DDMMMYY - DDMMMYY
The post title should be in the format: SECTION/PLATOON/SUB-UNIT/BN-REGT Roll Call DDMMMYY - DDMMMYY


===Example===
====Example====
The roll call title for 1st Section, 1st Platoon, C Company, 1st Battalion 7th Cavalry Regiment would be written as follows:
The roll call title for 1st Section, 1st Platoon, C Company, 1st Battalion 7th Cavalry Regiment would be written as follows:


1/1/C/1-7 Roll Call 23MAR19-29MAR19
1/1/C/1-7 Roll Call 23MAR19-29MAR19


==Accountability Table==
===Accountability Table===
The purpose of the roll-call accountability table is to provide a place for the Section Leader to track attendance of his/her Section at Section Practice and to keep track of who has signed roll-call. This gets updated throughout the week and completed on Fridays. It may include a column for roles, ''but this is not required''. As in the example below, you can also keep track of who is on LOA or who discharged/went on ELOA that week. Anyone who discharges or goes on ELOA should be removed from the table in the next week.<br />
The purpose of the roll call accountability table is to provide a place for the Section Leader to track attendance of his/her Section at Section Practice and to keep track of who has signed roll call. This gets updated throughout the week and completed on Fridays. It may include a column for roles, ''but this is not required''. As in the example below, you can also keep track of who is on LOA or who discharged/went on ELOA that week. Anyone who discharges or goes on ELOA should be removed from the table in the next week.
 




[[File:Table.PNG |link=| ]]
[[File:Table.PNG |link=| ]]


==Training Section==
===Training Section===
The training section should consist of 2 parts:
The training section should consist of 2 parts:
* Training AAR
* Training AAR
Line 78: Line 77:
'''Part 2 - Training Attendance:''' This is just a list of anyone (including personnel not in the Section) who attended practice.
'''Part 2 - Training Attendance:''' This is just a list of anyone (including personnel not in the Section) who attended practice.


==Information Section==
===Information Section===
This section exists for the purpose of providing useful links to useful information. The minimum standard for this area is to provide links to the following areas:
This section exists for the purpose of providing useful links to useful information. The minimum standard for this area is to provide links to the following areas:


Line 87: Line 86:
Other useful links may be included at the discretion of the Section Leader.
Other useful links may be included at the discretion of the Section Leader.


==Roll-Call Response==
===Roll Call Response===
The roll-call response is simply some text for troopers to copy/paste into their roll-call reply. It consists of two responses and can be customized at the discretion of the Section Leader:
The roll call response is simply some text for Troopers to copy/paste into their roll call reply. It consists of two responses and can be customized at the discretion of the Section Leader:


* Will attend section practice on at .
* I will attend Section Practice on [Day] at [Time].
* Cannot attend section practice.
* I cannot attend Section Practice on [Day] at [Time].


==Example Roll-Call==
==Example Roll Call==
The following example conforms to the information above.
The following example conforms to the information above.


Line 100: Line 99:
[[File:Roll-call.PNG |link=|]]
[[File:Roll-call.PNG |link=|]]


=Roll Call Templates=
==Roll Call Templates==
Below are the links where each Battalions' roll call formats may be located:
Below are the links where each Battalions' roll call formats may be located:
{| class="wikitable"
{| class="wikitable"
|-
|-
! style="width: 20%; text-align: center;" data-mce-style="width: 20%; text-align: center;"|'''Unit'''
! style="width: 40%; background-color: #ffd900; text-align: center;" data-mce-style="width: 20%; text-align: center;"|'''Unit'''
! style="width: 80%; text-align: center;" data-mce-style="width: 80%; text-align: center;"|'''Roll Call Link'''
! style="width: 60%; background-color: #ffd900; text-align: center;" data-mce-style="width: 80%; text-align: center;"|'''Roll Call Link'''
|-
|-
|1st Battalion
|1st Battalion
|
|
https://7cav.us/threads/320/
https://7cav.us/threads/320/
|-
|2nd Battalion
|
https://7cav.us/threads/18159/
|-
|3rd Battalion
|
TBA
|-
|Auxiliary Combat Detachment
|
https://7cav.us/threads/19853/
|-
|}
|}
=Section Weekly Report=


The following is the process for filing your weekly section report.  Weekly reports are important because we need to know who is here and active and who isn't.  We also need to ensure that training is being conducted according to plan.
=Regimental Reporting System=
Like Roll Calls, reports are another tool used by leadership by providing data to help track our active membership and hold both Troopers and staff accountable when they are not.  As a result, we have a Regimental Reporting System overseen by General Staff and maintained by the S1 Analytics sub-department at the Regimental level.


==Complete your Roll-Call==
==Authority==
* Fill in your accountability table, indicating who has signed roll-call and who is accounted for on SP.
The information provided in this document is provided by the Regimental Adjutant General and authorized by the Regimental Commanding Officer and may only be amended by direction of a member of the General Staff.
* Fill in your training AAR, ensuring you include the attendance list for who was at your SP including anyone from in or outside the Section.


[[File:Roll-call.PNG|link=|This is what a completed roll-call should look like.]]
==Definition==
In the 7th Cavalry Gaming Regiment, reports are custom spreadsheets that are used as a tool to track accountability through both manual data entry and automation.  There are Weekly Section Reports for Section Staff, Weekly Staff Reports for both Platoon and Company Staff, and Weekly Battalion Reports for Battalion Staff.  These reports combine to give Battalions and the Regiment a reporting system to track accountability throughout the entire [[Chain of Command]], and is named collectively the Regimental Reporting System.
 
==Purpose==
The purpose of a report is to help staff by providing data to account for who is active and who is not in each unit and sub-unit each week, and to use the data from the report to hold them accountable when they are not. This helps staff enforce the [[Accountability For Minimum Requirements|Accountability for Minimum Requirements SOP]] for Troopers and fulfil their duties and responsibilities as leadership.
 
==Weekly Section Report==
The following is the process for filing your Weekly Section Report if you are a Section Leader or Assistant Section Leader.  Weekly reports are important because we need to know who is here and who is not.  We also need to ensure that training is being conducted according to plan.
 
===Complete your Roll Call===
* Fill in your accountability table, indicating who has signed roll call and who is accounted for at Section Practice (SP).
* Fill in your training After Action Report (AAR), ensuring you include the attendance list for who was at your SP including anyone from in or outside the Section.
 
[[File:Roll-call.PNG|link=|This is what a completed roll call should look like.]]
 
===File Your Report===
Use the correct form to submit your Weekly Section Report:


==File Your Report==
Use the correct form to submit your weekly report:
===1st Battalion===
===1st Battalion===
* Alpha Company Section Weekly Report: https://forms.gle/F2rZY2Qej3auKPycA
'''Section Weekly Report''' (''for SL/ASL only''): https://forms.gle/hQEpdPZS6CNuZ6MU7
* Bravo Troop Section Weekly Report: https://forms.gle/qgMBtMh1Vv3jhSQ66
* Charlie Company Section Weekly Report: https://forms.gle/Z3b3X1cfQEXEmCQM6


===2nd Battalion===
===2nd Battalion===
Alpha Company Weekly Report
'''Section Weekly Report''' (''for SL/ASL only''): https://forms.gle/s63RWGCJrCrhXbKx8
* 1/A/2-7 Section Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLSfTlt7UeZNd4gbdqRAsST-K8_-WH_2KipzCiIO2aQUjj3ZIoA/viewform
* 1/A/2-7 Platoon Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLSfu_NzmN_Tzbkt00lA83DdaQtq_DbOCsMaExuit81YH5Ki4kw/viewform
* 3/A/2-7 Section Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLScZAN-sSAM4iZHY01a3NlyZN_q5Q5P9mnXVpm0j7tt1PztX5A/viewform
* 3/A/2-7 Platoon Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLScQ87ykoA7cBcKqQixnQMOJEdqHPGFGdHnxUoQuwWnkfwzUFQ/viewform
* A/2-7 Company Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLSf7jI1f0tRnJkNNWBqXas-soBbOK8Cj4grpNF-vRfr-uOQuNw/viewform
 
Bravo Company Weekly Report
* B/2-7 Section Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLSeHCg89EtTy3KVOC-VxD9AYkm_L-gbRHB4BVv2nYiy5SlwseA/viewform
* B/2-7 Platoon Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLSdcGDfvBJ5NtoWiPI5uZ5Mc-9iTrExWXLrr0t6dN_allzv0Yw/viewform
* B/2-7 Company Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLSfORZW9D4BunQCJCxlY8NIZri0x6zSNQJWWE1wAZR-v7jviDA/viewform


Charlie Company Weekly Report
===3rd Battalion===
* C/2-7 Section Weekly Report: https://docs.google.com/forms/d/e/1FAIpQLScf3HTPnrVbzV1MK4Y6jz58i8vfdzBpkfX4UonJBuG6iWj9Cw/viewform?usp=sf_link
'''Section Weekly Report''' (''for SL/ASL only''): https://forms.gle/LknrkrheKXBKHfjW6
* C/2-7 Platoon Report: https://docs.google.com/forms/d/e/1FAIpQLSfFE9DXtvYOj-AbrIJ8Elx2kefmyRKv6TgtY34dHBNN8j-iZQ/viewform?usp=sf_link
* C/2-7 Company Report: https://docs.google.com/forms/d/e/1FAIpQLSc3iRzuYGN0BB2hOcTXMCG0UJIBABGKILq13XdgDZDxZaS-Qw/viewform?usp=sf_link


===Auxiliary Combat Detachment===
===Auxiliary Combat Detachment===
* Alpha Company Section Weekly Report: https://forms.gle/SQThLPhubcG8WqSu9
'''Section Weekly Report''' (''for SL/ASL only''): https://forms.gle/n3qosN8BQiKUZrwc6
* Starter Platoon Weekly Report: https://forms.gle/t9fHUTk8GNYr5zMQ6
* Reserve Weekly Report: https://forms.gle/Cb4jAkMT1xXsXNYu8


Steps:
===Steps:===
# Select the correct date.  The date is always the date of the Friday ending the Cav week.
# Input your name (LastName.FirstInitial)
# Select the correct platoon.
# Select the correct date.  The date is always the date of the Friday ending the Cav week (the official Cav week runs from Saturday to Friday).
# Select the correct section.
# Select the correct Company.
# Input troopers unaccounted for, separated by commas.  Ex. Aegis.N for SP/RC, Frost.P for SP, Norwood.J for RC.
# Select the correct Platoon.
# Input your SL Notes: These should only be notes on very good things that happened that week, people who did very well or things or people that need improvement in some way.
# Select the correct Section.
# Input troopers unaccounted for, separated by commas.  For example: Aegis.N (SP/RC), Frost.P (SP), Norwood.J (RC).  Write "None" if none.
# Input your training subject for the week.
# Input your SL Notes (optional): These should only be notes on very good things that happened that week, people who did very well, or things or people that need improvement in some way. Also an opportunity to raise any issues up the [[Chain of Command]]. However, if you have nothing to say or add, you can skip this step.  It is optional!
# Hit Submit.
# Hit Submit.


If you make a mistake: If you make a mistake, simply fill in another report for the same week and modify it to correct the mistake.
If you make a mistake: If you make a mistake, simply fill in another report for the same week and modify it to correct the mistake.


[[File:Squad-weekly-report.PNG|link=|This is what a completed weekly report should look like.]]
{{Information| ''Disclaimer:'' Please make sure all data such as billet and dates you input are correct before submission or it can lead to your report being filed for the wrong unit or date, and thus your report being invalid for the week.  It's ''your'' responsibility to ensure it is right!}}
 
===Example of a Weekly Section Report===
[[File:Section Report.png|link=|This is an example of what a Weekly Section Report form should look like.]]
 
==Platoon, Company, and Battalion Reports==
The Platoon/Company Report is a compilation of all the Weekly Section Reports. Platoon Staff should review the Weekly Section Reports and then fill in their appropriate selection on the Weekly Report form.  Platoon Staff should ensure they take note of SL comments on Troopers who are doing particularly well and pass that up in their own comments. Company Staff then review the reports and fill in their Weekly Report form. Written note sections are optional for all staff.
 
All of this reporting information then leads to a Battalion Report for visibility on accountability and reporting for the entire Battalion, which then leads to a Regimental Report that does the same for the entire unit.  The entire CoC is involved and this system of reporting is named the Regimental Reporting System, which is overseen by General Staff.  The S1 Analytics Department is responsible for the creation and maintenance of all reports within the Regimental Reporting System.
 
===File Your Report===
Use the correct form to submit your Weekly Section Report:
 
===Battalion Staff===
'''Battalion Staff Weekly Report''' (''for Battalion Staff only''): https://forms.gle/wsw6QSihV2EcAX5r6
 
===1st Battalion===
'''Staff Weekly Report''' (''for Platoon/Company Staff only''): https://forms.gle/fGgG7tyXzQmQyb779
 
===2nd Battalion===
'''Staff Weekly Report''' (''for Platoon/Company Staff only''): https://forms.gle/GUqAFBNvbHPRVE97A


=Platoon/Company Report=
===3rd Battalion===
The platoon/company report is a compilation of all the weekly squad reports.  Platoon staff should review the weekly squad reports and then fill in their appropriate notes section.  Company Staff then review the reports and fill in their notes sections.  Platoon staff should ensure they take note of SL comments on troopers who are doing particularly well and pass that up in their comments.
'''Staff Weekly Report''' (''for Platoon/Company Staff only''): https://forms.gle/Ufuef9gGs7Sz3iPg8


* Platoon and Company staff must contact the Regimental Command Sergeant Major with their google account email to be added to the reports.
===Auxiliary Combat Detachment===
'''Staff Weekly Report''' (''for Platoon/Company Staff only''): https://forms.gle/3nLCZJQ6hWaQwjM36


[[File:Weekly-platoon-report.PNG|link=|This is what a completed weekly report should look like.]]
===New Staff / Access===
New Platoon, Company, and Battalion Staff must contact their direct CoC with their Google account email to be added to the Regimental Reporting System via a Google Form that is not to be shared publicly.  There's no access shared at the section level, only Platoon Staff and higher.


[[Category:Regulations]]
===Example of a Company Report===
[[File:Weekly-platoon-report.PNG|link=|This is what a completed weekly Company Report should look like.]]
 
==Report Due Dates==
 
Please see below for the report due dates for each level of the [[Chain of Command]]. The intent for this progression of reports is to give the next link in the chain time to review the previous chains' reports and notes before submitting their own.  Hence, there should always be a one week lag time on reporting since you're submitting reports to a deadline for the previous week.
 
{| class="wikitable" style="width:50%; background:#ffffff; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
|-
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:25%;"|'''Report Type'''
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:25%;"|'''Billet Required'''
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:30%;"|'''Due Day'''
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:20%;"|'''Time'''
|-
|Weekly Section Report
|Section Staff
|Monday (of the following week)
|0700Z
|-
|Platoon Report
|Platoon Staff
|Wednesday (of the following week)
|0700Z
|-
|Company Report
|Company Staff
|Friday (of the following week)
|0700Z
|}
 
===Battalion Due Dates===
Battalion Reports only track accountability events, so they're due the same week that the event(s) were attended.
 
{| class="wikitable" style="width:50%; background:#ffffff; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
|-
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:25%;"|'''Report Type'''
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:25%;"|'''Billet Required'''
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:25%;"|'''Due Day'''
| style="background-color: #ffd900; text-align:center;border:1px solid #000000;width:25%;"|'''Time'''
|-
|[https://forms.gle/wsw6QSihV2EcAX5r6 Battalion Report]
|Battalion Staff
|Friday (of the same week)
|2359Z
|}


===Report Due Dates===


Weekly reports are due every Monday at 0700Z for section leadership, Wednesdays at 0700z for platoon leadership, and Fridays at 0700z for company leadership.
[[Category:Regulations]]

Latest revision as of 21:08, 5 November 2024

This is the Document Release Information
Article Number: 7CAV-R-011
Scope: Roll Calls and Reports
Version: 1.2
Effective Date: 01APR19
Last Modified Date: 29JAN24
Approving Authority: Regimental Commanding Officer
Point of Contact: Regimental Command Sergeant Major


Roll Calls

This section will introduce why roll calls are used, who has the authority to generate and design them, and the characteristics of the roll call. The purpose of this SOP is to provide guidance on the requirement for roll calls and to set out the minimum standard required for roll calls.

Authority

The information provided in this document is provided by the Regimental Command Sergeant Major and authorized by the Regimental Commanding Officer and may only be amended by direction of a member of the General Staff.

Definition

In the 7th Cavalry Gaming Regiment, a roll call is a post on our forum where individuals from the same Section are requested to respond to determine their presence or absence each week. This is a minimum standard for membership as a Trooper. They are normally posted by the Section Leader each week and all Troopers respond to the post.

Purpose

The purpose of a roll call is to help Section Staff and other leadership of the Chain of Command to account for who is active and who is not in each Section each week. This helps staff enforce the Accountability for Minimum Requirements SOP and General Order 4 - Attendance.

Intent

  • The primary intent of roll calls is to provide a place for people to post every week on our forum who may otherwise not have a reason to post and subsequently become Absent Without Leave (AWOL) discharged. This allows leadership to have a basic expectation of who to expect at that week's Section Practice and plan accordingly.
  • It also allows leadership to understand who is here and who is not so we do not waste our volunteer leadership's time and energy on people who do not want to be here.
  • When we say we have 600+ members, it really means we actually have 600+ active members unlike many other units out there.
  • Another intent of a roll call is to give Section Leaders a place to keep track of their members.
  • Lastly, roll calls provide valuable information to members who read the roll call, such as upcoming events, who is in their chain of command, and other timely notifications.

Roll Call Format

The roll call is broken up into several component pieces:

  • Post title
  • Section crest/logo if applicable
  • Accountability table
  • Training section including training AAR and training attendance list
  • Information section
  • Roll call response

Roll Calls may be customized but must meet the following standards:

  • All sections will use the table provided
  • All roll calls will contain at least the sections noted above
  • Any additional information or sections will be at the bottom of the roll call under the roll call response
Information: Best Practice: Always have your troopers sign roll call at the start of Section Practice, before you begin. This will save you the hassle of tracking people down later in the week!

Post Title

The post title should be in the format: SECTION/PLATOON/SUB-UNIT/BN-REGT Roll Call DDMMMYY - DDMMMYY

Example

The roll call title for 1st Section, 1st Platoon, C Company, 1st Battalion 7th Cavalry Regiment would be written as follows:

1/1/C/1-7 Roll Call 23MAR19-29MAR19

Accountability Table

The purpose of the roll call accountability table is to provide a place for the Section Leader to track attendance of his/her Section at Section Practice and to keep track of who has signed roll call. This gets updated throughout the week and completed on Fridays. It may include a column for roles, but this is not required. As in the example below, you can also keep track of who is on LOA or who discharged/went on ELOA that week. Anyone who discharges or goes on ELOA should be removed from the table in the next week.


Training Section

The training section should consist of 2 parts:

  • Training AAR
  • Training Attendance

Part 1 - The Training AAR: This is a summary of notes from the Section Leader's assessment of training he/she carries out after the practice is over and should include some, if not all of the following:

  • Were the training goals met to an acceptable standard?
  • Is another practice on the same topic necessary in future?
  • Was the content of the practice appropriate for what you hoped to accomplish?
  • What did your Section think of the practice?
  • What improvements could be made for future practices?
  • What could you / your FTLs / your Section as a whole / individuals in your Section improve on?

Part 2 - Training Attendance: This is just a list of anyone (including personnel not in the Section) who attended practice.

Information Section

This section exists for the purpose of providing useful links to useful information. The minimum standard for this area is to provide links to the following areas:

Other useful links may be included at the discretion of the Section Leader.

Roll Call Response

The roll call response is simply some text for Troopers to copy/paste into their roll call reply. It consists of two responses and can be customized at the discretion of the Section Leader:

  • I will attend Section Practice on [Day] at [Time].
  • I cannot attend Section Practice on [Day] at [Time].

Example Roll Call

The following example conforms to the information above.


Roll Call Templates

Below are the links where each Battalions' roll call formats may be located:

Unit Roll Call Link
1st Battalion

https://7cav.us/threads/320/

2nd Battalion

https://7cav.us/threads/18159/

3rd Battalion

TBA

Auxiliary Combat Detachment

https://7cav.us/threads/19853/

Regimental Reporting System

Like Roll Calls, reports are another tool used by leadership by providing data to help track our active membership and hold both Troopers and staff accountable when they are not. As a result, we have a Regimental Reporting System overseen by General Staff and maintained by the S1 Analytics sub-department at the Regimental level.

Authority

The information provided in this document is provided by the Regimental Adjutant General and authorized by the Regimental Commanding Officer and may only be amended by direction of a member of the General Staff.

Definition

In the 7th Cavalry Gaming Regiment, reports are custom spreadsheets that are used as a tool to track accountability through both manual data entry and automation. There are Weekly Section Reports for Section Staff, Weekly Staff Reports for both Platoon and Company Staff, and Weekly Battalion Reports for Battalion Staff. These reports combine to give Battalions and the Regiment a reporting system to track accountability throughout the entire Chain of Command, and is named collectively the Regimental Reporting System.

Purpose

The purpose of a report is to help staff by providing data to account for who is active and who is not in each unit and sub-unit each week, and to use the data from the report to hold them accountable when they are not. This helps staff enforce the Accountability for Minimum Requirements SOP for Troopers and fulfil their duties and responsibilities as leadership.

Weekly Section Report

The following is the process for filing your Weekly Section Report if you are a Section Leader or Assistant Section Leader. Weekly reports are important because we need to know who is here and who is not. We also need to ensure that training is being conducted according to plan.

Complete your Roll Call

  • Fill in your accountability table, indicating who has signed roll call and who is accounted for at Section Practice (SP).
  • Fill in your training After Action Report (AAR), ensuring you include the attendance list for who was at your SP including anyone from in or outside the Section.

This is what a completed roll call should look like.

File Your Report

Use the correct form to submit your Weekly Section Report:

1st Battalion

Section Weekly Report (for SL/ASL only): https://forms.gle/hQEpdPZS6CNuZ6MU7

2nd Battalion

Section Weekly Report (for SL/ASL only): https://forms.gle/s63RWGCJrCrhXbKx8

3rd Battalion

Section Weekly Report (for SL/ASL only): https://forms.gle/LknrkrheKXBKHfjW6

Auxiliary Combat Detachment

Section Weekly Report (for SL/ASL only): https://forms.gle/n3qosN8BQiKUZrwc6

Steps:

  1. Input your name (LastName.FirstInitial)
  2. Select the correct date. The date is always the date of the Friday ending the Cav week (the official Cav week runs from Saturday to Friday).
  3. Select the correct Company.
  4. Select the correct Platoon.
  5. Select the correct Section.
  6. Input troopers unaccounted for, separated by commas. For example: Aegis.N (SP/RC), Frost.P (SP), Norwood.J (RC). Write "None" if none.
  7. Input your training subject for the week.
  8. Input your SL Notes (optional): These should only be notes on very good things that happened that week, people who did very well, or things or people that need improvement in some way. Also an opportunity to raise any issues up the Chain of Command. However, if you have nothing to say or add, you can skip this step. It is optional!
  9. Hit Submit.

If you make a mistake: If you make a mistake, simply fill in another report for the same week and modify it to correct the mistake.

Information: Disclaimer: Please make sure all data such as billet and dates you input are correct before submission or it can lead to your report being filed for the wrong unit or date, and thus your report being invalid for the week. It's your responsibility to ensure it is right!

Example of a Weekly Section Report

This is an example of what a Weekly Section Report form should look like.

Platoon, Company, and Battalion Reports

The Platoon/Company Report is a compilation of all the Weekly Section Reports. Platoon Staff should review the Weekly Section Reports and then fill in their appropriate selection on the Weekly Report form. Platoon Staff should ensure they take note of SL comments on Troopers who are doing particularly well and pass that up in their own comments. Company Staff then review the reports and fill in their Weekly Report form. Written note sections are optional for all staff.

All of this reporting information then leads to a Battalion Report for visibility on accountability and reporting for the entire Battalion, which then leads to a Regimental Report that does the same for the entire unit. The entire CoC is involved and this system of reporting is named the Regimental Reporting System, which is overseen by General Staff. The S1 Analytics Department is responsible for the creation and maintenance of all reports within the Regimental Reporting System.

File Your Report

Use the correct form to submit your Weekly Section Report:

Battalion Staff

Battalion Staff Weekly Report (for Battalion Staff only): https://forms.gle/wsw6QSihV2EcAX5r6

1st Battalion

Staff Weekly Report (for Platoon/Company Staff only): https://forms.gle/fGgG7tyXzQmQyb779

2nd Battalion

Staff Weekly Report (for Platoon/Company Staff only): https://forms.gle/GUqAFBNvbHPRVE97A

3rd Battalion

Staff Weekly Report (for Platoon/Company Staff only): https://forms.gle/Ufuef9gGs7Sz3iPg8

Auxiliary Combat Detachment

Staff Weekly Report (for Platoon/Company Staff only): https://forms.gle/3nLCZJQ6hWaQwjM36

New Staff / Access

New Platoon, Company, and Battalion Staff must contact their direct CoC with their Google account email to be added to the Regimental Reporting System via a Google Form that is not to be shared publicly. There's no access shared at the section level, only Platoon Staff and higher.

Example of a Company Report

This is what a completed weekly Company Report should look like.

Report Due Dates

Please see below for the report due dates for each level of the Chain of Command. The intent for this progression of reports is to give the next link in the chain time to review the previous chains' reports and notes before submitting their own. Hence, there should always be a one week lag time on reporting since you're submitting reports to a deadline for the previous week.

Report Type Billet Required Due Day Time
Weekly Section Report Section Staff Monday (of the following week) 0700Z
Platoon Report Platoon Staff Wednesday (of the following week) 0700Z
Company Report Company Staff Friday (of the following week) 0700Z

Battalion Due Dates

Battalion Reports only track accountability events, so they're due the same week that the event(s) were attended.

Report Type Billet Required Due Day Time
Battalion Report Battalion Staff Friday (of the same week) 2359Z
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