Duties & Responsibilites - Processing Clerks: Difference between revisions

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Created page with "==Lead Processing Clerk== The RRD Lead Processing Clerk is not a recruiter. They are responsible for the following: *Ensure that welcome letters are being sent out and responded to within established guidelines *Supervise the training of new processing clerks *One of two approval authorities for new applicants names *Ensure that the RRD Tracker is being filled out and quality check the inputs onto the tracker *Update tracker with the status of new recruits when they gr..."
 
Buddd (talk | contribs)
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==Lead Processing Clerk==


The RRD Lead Processing Clerk is not a recruiter. They are responsible for the following:
==Mission==
The Processing Clerk, Enlistment Processing Clerk, and Re-Enlistment Processing Clerk play crucial roles in the efficient handling of recruitment data within RRD. The Processing Clerk ensures that welcome letters are sent, supervises the training of new clerks, and manages the accuracy of the RRD Tracker, while also submitting monthly reports. Both the Enlistment and Re-Enlistment Processing Clerks are responsible for processing enlistments and re-enlistments within 24 hours, updating the RRD Tracker with relevant information, and ensuring timely follow-up to prevent delays. Collectively, their mission is to maintain a smooth, efficient process for acquiring and managing recruitment data, ensuring clear communication across all stages of enlistment and re-enlistment.


{| class="wikitable" style="width:90%; margin:1.2em 0 6px 0; border-width:1px border-style:solid #000000;"
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|'''Role'''
| style="width: 375px; text-align: center;" data-mce-style="width: 375px; text-align: center;"|'''Description'''
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Lead Processing Clerk
| style="width: 375px;" data-mce-style="width: 375px;"|
*Reports to RRD HQ (1IC or 2IC)
*Ensure that welcome letters are being sent out and responded to within established guidelines
*Ensure that welcome letters are being sent out and responded to within established guidelines
*Supervise the training of new processing clerks
*Supervise the training of new processing clerks
Line 9: Line 17:
*Update tracker with the status of new recruits when they graduate boot camp.
*Update tracker with the status of new recruits when they graduate boot camp.
*Update and manage the RRD Tracker to maximize the acquisition of recruitment information
*Update and manage the RRD Tracker to maximize the acquisition of recruitment information
 
*Collect "Recruiting Ribbon" data from the RRD tracker and submit to RRD HQ no later than the first Friday of each month (Previous months recruits)
 
|-
Per RRD HQ's vision and objectives, and to better inform all stakeholders within the community
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Enlistment Processing Clerk
 
| style="width: 375px;" data-mce-style="width: 375px;"|
*Add Re-enlistments into the tracker and update their information accordingly
*Reports to Lead Processing Clerk or RRD 2IC.
 
==Processing Clerk==
 
The RRD  Processing Clerks are not recruiters. They are responsible for the following:
 
*They report directly to the Lead Processing Clerk..
*Process enlistments within 24 hours of submission.
*Process enlistments within 24 hours of submission.
*Add enlistments and re-enlistments onto the RRD Tracker within 24 hours of submission.
*Add enlistment information onto the RRD Tracker within 24 hours of submission.
*Input new recruits into the RRD Tracker, along with information on who recruited them, how they found us and more.
*Input new recruits into the RRD Tracker, along with information on who recruited them, how they found us and more.
*Update the enlistment application of enlistees if they reach 4 days without response, to signal the Recruiters of the impending time-out
*Update the enlistment application of enlistees if they reach 4 days without response, to signal the Recruiters of the impending time-out
|-
| style="width: 80px; text-align: center;" data-mce-style="width: 80px; text-align: center;"|Re-Enlistment Processing Clerk
| style="width: 375px;" data-mce-style="width: 375px;"|
*Reports to Lead Processing Clerk or RRD 2IC.
*Process re-enlistment within 24 hours of submission.
*Add re-enlistments information onto the RRD Tracker within 24 hours of submission.
*Input returning members into the RRD Tracker, along with information on who recruited them, how they found us and more.
*Update the re-enlistment application of enlistees if they reach 4 days without response, to signal the Recruiters of the impending time-out
|-
|}

Latest revision as of 19:12, 5 January 2025

Mission

The Processing Clerk, Enlistment Processing Clerk, and Re-Enlistment Processing Clerk play crucial roles in the efficient handling of recruitment data within RRD. The Processing Clerk ensures that welcome letters are sent, supervises the training of new clerks, and manages the accuracy of the RRD Tracker, while also submitting monthly reports. Both the Enlistment and Re-Enlistment Processing Clerks are responsible for processing enlistments and re-enlistments within 24 hours, updating the RRD Tracker with relevant information, and ensuring timely follow-up to prevent delays. Collectively, their mission is to maintain a smooth, efficient process for acquiring and managing recruitment data, ensuring clear communication across all stages of enlistment and re-enlistment.

Role Description
Lead Processing Clerk
  • Reports to RRD HQ (1IC or 2IC)
  • Ensure that welcome letters are being sent out and responded to within established guidelines
  • Supervise the training of new processing clerks
  • One of two approval authorities for new applicants names
  • Ensure that the RRD Tracker is being filled out and quality check the inputs onto the tracker
  • Update tracker with the status of new recruits when they graduate boot camp.
  • Update and manage the RRD Tracker to maximize the acquisition of recruitment information
  • Collect "Recruiting Ribbon" data from the RRD tracker and submit to RRD HQ no later than the first Friday of each month (Previous months recruits)
Enlistment Processing Clerk
  • Reports to Lead Processing Clerk or RRD 2IC.
  • Process enlistments within 24 hours of submission.
  • Add enlistment information onto the RRD Tracker within 24 hours of submission.
  • Input new recruits into the RRD Tracker, along with information on who recruited them, how they found us and more.
  • Update the enlistment application of enlistees if they reach 4 days without response, to signal the Recruiters of the impending time-out
Re-Enlistment Processing Clerk
  • Reports to Lead Processing Clerk or RRD 2IC.
  • Process re-enlistment within 24 hours of submission.
  • Add re-enlistments information onto the RRD Tracker within 24 hours of submission.
  • Input returning members into the RRD Tracker, along with information on who recruited them, how they found us and more.
  • Update the re-enlistment application of enlistees if they reach 4 days without response, to signal the Recruiters of the impending time-out
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