S1 Operations - Citation and Folder Creation - Revision history

StetchkovA at 18:29, 7 July 2023

2023-07-07T18:29:33Z

← Older revision		Revision as of 18:29, 7 July 2023
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	\|version = Version 1.0		\|version = Version 1.0
	\|effectivedate = 26APR20		\|effectivedate = 26APR20
			\|lastmodifieddate = 07JUL23
	\|approvingauthority = S1 1IC		\|approvingauthority = S1 1IC
	\|pointofcontact = S1 1IC		\|pointofcontact = S1 1IC
	}}		}}


	=Introduction=		=Introduction=

StetchkovA: /* Citation Folder Creation */

2023-06-18T14:19:24Z

Citation Folder Creation

← Older revision		Revision as of 14:19, 18 June 2023
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	=====Introduction<br />=====		=====Introduction<br />=====
	One AO within the S1 Citations sub-department creates Citation folders (Promotions and RTC Graduates). This takes place when new recruits graduate boot camp. A folder is necessary within NextCloud to organize all citations for the newly graduated trooper.		One AO within the S1 Citations sub-department creates Citation folders (Promotions and RTC Graduates). This takes place when new recruits graduate boot camp. A folder is necessary within NextCloud to organize all citations for the newly graduated trooper.


	=====How To<br />=====		=====How To<br />=====

StetchkovA: /* How To */

2023-06-18T14:17:45Z

How To

← Older revision		Revision as of 14:17, 18 June 2023
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	Do the following, in order, when creating citations for approved awards or promotions:		Do the following, in order, when creating citations for approved awards or promotions:
	# Reply to the approved medal/promotion recommendation with “Posted”.		# Reply to the approved medal/promotion recommendation with “Posted”.
			# Edit the award recommendation for any typos and grammar mistakes present in its citation paragraph. Reference this Regimental Combat and Service Medal Recommendation Policy wiki page to ensure the award’s proper template is followed. You may find the first and last sentences of the citation paragraph do not match the policy. They should match word for word and so must be edited to reflect the policy accurately
			# Create a folder for each trooper receiving an award/promotion and name them accordingly (lastname-firstname). Creating an initial folder to hold all trooper’s folders may be helpful.<br />

	# Edit the award recommendation for any typos and grammar mistakes present in its citation paragraph. Reference this Regimental Combat and Service Medal Recommendation Policy wiki page to ensure the award’s proper template is followed. You may find the first and last sentences of the citation paragraph do not match the policy. They should match word for word and so must be edited to reflect the policy accurately.		Example:[[File:Screenshot 2023-06-18 095336.png\|none\|middle]]

	~~# Create a folder~~ for ~~each trooper receiving an~~ award/promotion and ~~name them accordingly (lastname-firstname). Creating an initial folder~~ to ~~hold all trooper’s folders may be helpful~~.		Find the citation template in NextCloud for the award or promotion and copy and paste it to your desktop.

	~~Example:[[File:Screenshot 2023-06-18 095336.png\|none\|middle]]~~

	~~# Find the citation template in NextCloud for the award or promotion and copy and paste it to your desktop.~~

	Army Commendation Medal example:[[File:Screenshot 2023-06-18 095513.png\|none\|middle]]		Army Commendation Medal example:[[File:Screenshot 2023-06-18 095513.png\|none\|middle]]

	# Once pasted on to your Desktop, open the citation template. It should open in Gimp automatically.		Once pasted on to your Desktop, open the citation template. It should open in Gimp automatically.



	Edit information according to the troopers information. The following example (of an ARCOM) has 3 editing steps. Some awards require less while some awards require more.		Edit information according to the troopers information. The following example (of an ARCOM) has 3 editing steps. Some awards require less while some awards require more.
	[[File:Screenshot 2023-06-18 095638.png\|none\|middle]]		[[File:Screenshot 2023-06-18 095638.png\|none\|middle]]Utilise the above picture to complete the following steps:
	Utilise the above picture to complete the following steps:
	* Change the name on the citation to the correct trooper’s rank and name.		* Change the name on the citation to the correct trooper’s rank and name.
	* Copy the citation paragraph from the medal recommendation post and paste it onto the citation.		* Copy the citation paragraph from the medal recommendation post and paste it onto the citation.
	Change the date to the date of approval (or date of recommendation post, if statutory).		* Change the date to the date of approval (or date of recommendation post, if statutory).<br />



	[[File:Screenshot 2023-06-18 100617.png\|none\|middle]]		[[File:Screenshot 2023-06-18 100617.png\|none\|middle]]This promotion citation template shows some differences between award and promotion citations. You can select and deselect the “eyeball” symbols on the right side (under “Layers”) to hide and show the layers accordingly.
	This promotion citation template shows some differences between award and promotion citations. You can select and deselect the “eyeball” symbols on the right side (under “Layers”) to hide and show the layers accordingly.
	* Change the rank, name, and date according to the promotion recommendation post. The date will be the date of approval, or date of recommendation post if the approval authority posted the recommendation.		* Change the rank, name, and date according to the promotion recommendation post. The date will be the date of approval, or date of recommendation post if the approval authority posted the recommendation.

	Once the citation has been edited (created), “export as” to the trooper’s folder created in step 1. Rename the citation following the format provided (AWARDNAME-YYMMDD for award citations or GRADE-RANK-YYMMDD for promotion citations). A second window will pop up. Select “Export” without changing any default settings.~~[[File:Screenshot 2023-06-18 100852.png\|none\|middle]]~~		Once the citation has been edited (created), “export as” to the trooper’s folder created in step 1. Rename the citation following the format provided (AWARDNAME-YYMMDD for award citations or GRADE-RANK-YYMMDD for promotion citations). A second window will pop up. Select “Export” without changing any default settings.

			[[File:Screenshot 2023-06-18 100852.png\|none\|middle]]

StetchkovA: /* Policy */

2023-06-18T14:15:20Z

Policy

← Older revision		Revision as of 14:15, 18 June 2023
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	=Policy=		=Policy=

	The following policies are predominantly meant to reduce error. NextCloud is a powerful tool that is shared by many people within the 7th Cavalry. Mistakes during its utilization can have long lasting effects and cause an exponential workload for those involved. Please follow these policies to reduce the chance of this happening:		The following policies are predominantly meant to reduce error. NextCloud is a powerful tool that is shared by many people within the 7th Cavalry. Mistakes during its utilization can have long lasting effects and cause an exponential workload for those involved. Please follow these policies to reduce the chance of this happening:
			* All creation is to be done on the respective clerk’s PC and NOT in the NextCloud folders/files. Copying and pasting citation templates from the NextCloud to your personal PC for editing/creation is to be adhered to at all times. Copying and pasting troopers’ folders from your personal PC to the NextCloud is to be adhered to at all times.

	All creation is to be done on the respective clerk’s PC and NOT in the NextCloud folders/files. Copying and pasting citation templates from the NextCloud to your personal PC for editing/creation is to be adhered to at all times. Copying and pasting troopers’ folders from your personal PC to the NextCloud is to be adhered to at all times.		* If prompted to overwrite an existing file within NextCloud STOP IMMEDIATELY and consult with your Senior Clerk.

	If prompted to overwrite an existing file within NextCloud STOP IMMEDIATELY and consult with your Senior Clerk.

	Any clerk who creates citations must install “Fonts” present in the 7th Cavalry NextCloud after initial NextCloud installation before citation creation can begin.		* Any clerk who creates citations must install “Fonts” present in the 7th Cavalry NextCloud after initial NextCloud installation before citation creation can begin.

StetchkovA: /* Citation Creation */

2023-06-18T14:12:36Z

Citation Creation

← Older revision		Revision as of 14:12, 18 June 2023
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	# Create a folder for each trooper receiving an award/promotion and name them accordingly (lastname-firstname). Creating an initial folder to hold all trooper’s folders may be helpful.		# Create a folder for each trooper receiving an award/promotion and name them accordingly (lastname-firstname). Creating an initial folder to hold all trooper’s folders may be helpful.

	Example:[[File:Screenshot 2023-06-18 095336.png\|none\|middle~~\|thumb~~]]		Example:[[File:Screenshot 2023-06-18 095336.png\|none\|middle]]

	# Find the citation template in NextCloud for the award or promotion and copy and paste it to your desktop.		# Find the citation template in NextCloud for the award or promotion and copy and paste it to your desktop.

	Army Commendation Medal example:[[File:Screenshot 2023-06-18 095513.png\|none\|middle~~\|thumb~~]]		Army Commendation Medal example:[[File:Screenshot 2023-06-18 095513.png\|none\|middle]]

	# Once pasted on to your Desktop, open the citation template. It should open in Gimp automatically.		# Once pasted on to your Desktop, open the citation template. It should open in Gimp automatically.

	Edit information according to the troopers information. The following example (of an ARCOM) has 3 editing steps. Some awards require less while some awards require more.		Edit information according to the troopers information. The following example (of an ARCOM) has 3 editing steps. Some awards require less while some awards require more.
	[[File:Screenshot 2023-06-18 095638.png\|none\|middle~~\|thumb~~]]		[[File:Screenshot 2023-06-18 095638.png\|none\|middle]]
	Utilise the above picture to complete the following steps:		Utilise the above picture to complete the following steps:
	* Change the name on the citation to the correct trooper’s rank and name.		* Change the name on the citation to the correct trooper’s rank and name.

StetchkovA: /* Citation Creation */

2023-06-18T14:11:53Z

Citation Creation

← Older revision		Revision as of 14:11, 18 June 2023
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	=Citation Creation=		=Citation Creation=
			=====Introduction<br />=====
			Members of every AO within the S1 Citations sub-department creates citations except the Tracker AO. The following steps will guide Citations clerks with their citation creation duties.

	~~Introduction~~		=====How To<br />=====
			Do the following, in order, when creating citations for approved awards or promotions:
			# Reply to the approved medal/promotion recommendation with “Posted”.

	~~Members~~ of ~~every AO within~~ the ~~S1 Citations sub-department creates citations except~~ the ~~Tracker AO~~. ~~The following steps will guide Citations clerks with their citation creation duties~~.		# Edit the award recommendation for any typos and grammar mistakes present in its citation paragraph. Reference this Regimental Combat and Service Medal Recommendation Policy wiki page to ensure the award’s proper template is followed. You may find the first and last sentences of the citation paragraph do not match the policy. They should match word for word and so must be edited to reflect the policy accurately.

	~~How To~~		# Create a folder for each trooper receiving an award/promotion and name them accordingly (lastname-firstname). Creating an initial folder to hold all trooper’s folders may be helpful.

	~~Do the following, in order, when creating citations for approved awards or promotions~~:		Example:[[File:Screenshot 2023-06-18 095336.png\|none\|middle\|thumb]]

	~~Reply to~~ the ~~approved medal/~~promotion ~~recommendation with “Posted”~~.		# Find the citation template in NextCloud for the award or promotion and copy and paste it to your desktop.

	~~Edit the award recommendation for any typos and grammar mistakes present in its citation paragraph. Reference this Regimental Combat and Service~~ Medal Recommendation Policy wiki page to ensure the award’s proper template is followed. You may find the first and last sentences of the citation paragraph do not match the policy. They should match word for word and so must be edited to reflect the policy accurately.		Army Commendation Medal example:[[File:Screenshot 2023-06-18 095513.png\|none\|middle\|thumb]]

	~~Create a folder for each trooper receiving an award/promotion and name them accordingly (lastname-firstname). Creating an initial folder to hold all trooper’s folders may be helpful.~~		# Once pasted on to your Desktop, open the citation template. It should open in Gimp automatically.

	~~Example:~~


	~~Find the citation template in NextCloud for the award or promotion and copy and paste it to your desktop.~~









	~~Army Commendation Medal example:~~


	Once pasted on to your Desktop, open the citation template. It should open in Gimp automatically.

	Edit information according to the troopers information. The following example (of an ARCOM) has 3 editing steps. Some awards require less while some awards require more.		Edit information according to the troopers information. The following example (of an ARCOM) has 3 editing steps. Some awards require less while some awards require more.
			[[File:Screenshot 2023-06-18 095638.png\|none\|middle\|thumb]]

	Utilise the above picture to complete the following steps:		Utilise the above picture to complete the following steps:
	Change the name on the citation to the correct trooper’s rank and name.		* Change the name on the citation to the correct trooper’s rank and name.
	Copy the citation paragraph from the medal recommendation post and paste it onto the citation.		* Copy the citation paragraph from the medal recommendation post and paste it onto the citation.
	Change the date to the date of approval (or date of recommendation post, if statutory).		Change the date to the date of approval (or date of recommendation post, if statutory).



			[[File:Screenshot 2023-06-18 100617.png\|none\|middle]]
			This promotion citation template shows some differences between award and promotion citations. You can select and deselect the “eyeball” symbols on the right side (under “Layers”) to hide and show the layers accordingly.
			* Change the rank, name, and date according to the promotion recommendation post. The date will be the date of approval, or date of recommendation post if the approval authority posted the recommendation.

			Once the citation has been edited (created), “export as” to the trooper’s folder created in step 1. Rename the citation following the format provided (AWARDNAME-YYMMDD for award citations or GRADE-RANK-YYMMDD for promotion citations). A second window will pop up. Select “Export” without changing any default settings.[[File:Screenshot 2023-06-18 100852.png\|none\|middle]]



			[[File:Screenshot 2023-06-18 100945.png\|none\|middle]]









	~~Promotion Example (EnlistedPromotion.xcf)~~

	This promotion citation template shows some differences between award and promotion citations. You can select and deselect the “eyeball” symbols on the right side (under “Layers”) to hide and show the layers accordingly.
	Change the rank, name, and date according to the promotion recommendation post. The date will be the date of approval, or date of recommendation post if the approval authority posted the recommendation.

	~~Once the citation has been edited (created), “export as” to the trooper’s folder created in step 1. Rename the citation following the format provided (AWARDNAME~~-~~YYMMDD for award citations or GRADE~~-~~RANK-YYMMDD for promotion citations)~~. ~~A second window will pop up. Select “Export” without changing any default settings.~~
	~~Exporting Example:~~


	This will add your created citation to the trooper’s folder you’ve created in step 1.		This will add your created citation to the trooper’s folder you’ve created in step 1.
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			[[File:Screenshot 2023-06-18 101055.png\|none\|middle]]

			If the trooper already has a folder present (will be 99% of the time), the folder will be highlighted for easy recognition and auditing (double checking your work). '''If it asks you to replace a file STOP IMMEDIATELY.''' This suggests the file already exists. Let your Senior Clerk know. Keep your work saved until your Senior Clerk says it can be uploaded or discarded.















	~~Example~~


	If the trooper already has a folder present (will be 99% of the time), the folder will be highlighted for easy recognition and auditing (double checking your work). If it asks you to replace a file STOP IMMEDIATELY. This suggests the file already exists. Let your Senior Clerk know. Keep your work saved until your Senior Clerk says it can be uploaded or discarded.


	=Policy=		=Policy=

StetchkovA: /* Citation Folder Creation */

2023-06-18T13:43:47Z

Citation Folder Creation

← Older revision		Revision as of 13:43, 18 June 2023
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	# Rename it as the boot camp graduate’s “lastname-firstname”. Fully spelled out last and first name - all lowercase.		# Rename it as the boot camp graduate’s “lastname-firstname”. Fully spelled out last and first name - all lowercase.

	Example:[[File:Screenshot 2023-06-18 093925.png\|none\|middle\|thumb]]		Example:[[File:Screenshot 2023-06-18 093925.png\|none\|middle\|thumb]] 3. Upload the folder to the 7th Cavalry NextCloud in S1/01-Citations/01-Personnel. Do not add your created folder to a folder already present in this location.
	# Upload the folder to the 7th Cavalry NextCloud in S1/01-Citations/01-Personnel. Do not add your created folder to a folder already present in this location.

	=Citation Creation=		=Citation Creation=

StetchkovA: /* Citation Folder Creation */

2023-06-18T13:42:09Z

Citation Folder Creation

← Older revision		Revision as of 13:42, 18 June 2023
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	=====Introduction<br />=====		=====Introduction<br />=====
	One AO within the S1 Citations sub-department creates Citation folders (Promotions and RTC Graduates). This takes place when new recruits graduate boot camp. A folder is necessary within NextCloud to organize all citations for the newly graduated trooper.		One AO within the S1 Citations sub-department creates Citation folders (Promotions and RTC Graduates). This takes place when new recruits graduate boot camp. A folder is necessary within NextCloud to organize all citations for the newly graduated trooper.
	~~=====~~

	How To<br />=====
			=====How To<br />=====
	In order, do the following:		In order, do the following:
	# Create a new folder on your Desktop.		# Create a new folder on your Desktop.

StetchkovA: /* Citation Folder Creation */

2023-06-18T13:41:03Z

Citation Folder Creation

← Older revision		Revision as of 13:41, 18 June 2023
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	=Citation Folder Creation=		=Citation Folder Creation=
			=====Introduction<br />=====
			One AO within the S1 Citations sub-department creates Citation folders (Promotions and RTC Graduates). This takes place when new recruits graduate boot camp. A folder is necessary within NextCloud to organize all citations for the newly graduated trooper.
			=====

	~~Introduction~~		How To<br />=====

	One AO within the S1 Citations sub-department creates Citation folders (Promotions and RTC Graduates). This takes place when new recruits graduate boot camp. A folder is necessary within NextCloud to organize all citations for the newly graduated trooper.

	How To

	In order, do the following:		In order, do the following:
	Create a new folder on your Desktop.		# Create a new folder on your Desktop.
	Rename it as the boot camp graduate’s “lastname-firstname”. Fully spelled out last and first name - all lowercase.		# Rename it as the boot camp graduate’s “lastname-firstname”. Fully spelled out last and first name - all lowercase.

	~~Example:~~


	~~3. Upload the folder to the 7th Cavalry NextCloud in S1/01-Citations/01-Personnel. Do not add your created folder to a folder already present in this location~~.

			Example:[[File:Screenshot 2023-06-18 093925.png\|none\|middle\|thumb]]
			# Upload the folder to the 7th Cavalry NextCloud in S1/01-Citations/01-Personnel. Do not add your created folder to a folder already present in this location.

	=Citation Creation=		=Citation Creation=

StetchkovA: /* Gimp */

2023-06-18T13:27:59Z

Gimp

← Older revision		Revision as of 13:27, 18 June 2023
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	=====Introduction<br />=====		=====Introduction<br />=====
	Gimp is free software used to edit citations. Every clerk who creates citations needs Gimp in order to perform their duties.		Gimp is free software used to edit citations. Every clerk who creates citations needs Gimp in order to perform their duties.


	=====How To<br />=====		=====How To<br />=====